Position SummaryProvide high-level administrative support to a senior executive, handling matters of a highly confidential, sensitive, and critical nature. Requires strong knowledge of company operations, policies, and procedures to effectively manage executive priorities and anticipate business needs. Responsibilities include complex scheduling, correspondence and presentations, meeting preparation, travel arrangements, expense management, and coordination with senior leaders and external stakeholders. Exercises considerable judgment, discretion, initiative, and independence in managing assignments of diverse scope.
Essential Job Functions- Manage complex executive calendars, meetings, appointments, conference calls, and other business commitments, proactively resolving scheduling conflicts and priorities.
- Prepare correspondence, presentations, reports, spreadsheets, and other executive materials; collect and organize information for executive discussions and meetings.
- Coordinate domestic and international travel, itineraries, logistics, and expense reporting.
- Serve as a liaison with senior leaders, customers, vendors, visitors, and other high-level contacts inside and outside the company, including matters of a sensitive or confidential nature.
- Coordinate executive meetings and events, including participants, meeting space, materials, technology, and other logistical requirements.
- Maintain confidential records and information while exercising sound judgment and discretion.
- Anticipate executive needs, prioritize competing demands, and independently address administrative and business matters within established company practices and policies.
- Prepare and coordinate materials for executive leadership and, as needed, Board of Directors meetings.
Qualifications- High School Diploma required; Bachelor's Degree preferred.
- 8+ years of professional work experience.
- 8+ years of Executive Assistant experience supporting C-level or senior executives, or equivalent relevant experience.
- Experience working with senior-level executives and high-level internal and external stakeholders.
Knowledge, Skills, and Abilities
- Strong organization, planning, prioritization, and attention to detail.
- Demonstrated discretion and ability to handle highly confidential information.
- Ability to take initiative and work independently with minimal supervision.
- Excellent written, verbal, interpersonal, and customer service skills.
- Strong judgment, analytical, and problem-solving abilities.
- Ability to manage multiple priorities and adapt to changing business needs.
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
This job description should not be interpreted as all-inclusive; it is intended to identify major responsibilities and requirements of the job. The employee in this position may be requested to perform other job-related tasks and responsibilities than those stated above.
