Working Location: Massachusetts, Westborough; Pennsylvania, Center Valley Workplace Flexibility: HybridJob DescriptionPerforms a variety of administrative duties at the direction of the Chief Medical Officer. Composes routine and confidential business correspondence. Compiles and prepares various business documents. Enters and tracks expenses as appropriate. Makes travel arrangements. Organizes and schedules meetings. Serves as key point of contact and disposition of requests on behalf of CMO for Medical & Scientific Affairs (MSA).
Job Duties- Supports the Chief Medical Officer (CMO) in various activities and coordination of meetings.
- Makes travel arrangements for CMO and visitors as appropriate which involves working directly with service provider and at times with Corporate Travel Department to arrange transportation and lodging.
- Prepares and distributes travel itineraries. Processes expenses for reimbursement. Organizes and schedules onsite or offsite meetings.
- Assists in creation of management presentations by using computer programs to create charts graphs and slides as needed.
- Composes business correspondence. Maintains correspondence files.
- Works on special projects and performs other duties as directed.
Job QualificationsRequired:- High School Diploma required;Associate or bachelor's degree is preferred.
- Minimum of 8 (eight) years administrative support experience; at least 4 years of supporting C-Suite Executive.
- Strong written and verbal communication skills. Tact and diplomacy. Virtual and live meeting etiquette.
- High level of confidentiality and integrity.
- Managing stakeholders inside and outside of Medical and Scientific Affairs.
- Knowledge of computer software e.g. Office 365, MS Office Suite (Outlook, PowerPoint Excel, Word, SharePoint, Teams, etc.) required. Working knowledge of SAP, Concur preferred.
- Excellent organizational skills and attention to detail. Basic project management.
- Availability for a global schedule (early morning or late evenings).
Why join Olympus?We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.
Equitable Offerings you can count on:- Competitive salaries, annual bonus and 401(k)* with company match
- Comprehensive medical, dental, vision coverage effective on start date
- 24/7 Employee Assistance Program
- Free live and on-demand Wellbeing Programs
- Generous Paid Vacation and Sick Time
- Paid Parental Leave and Adoption Assistance*
- 12 Paid Holidays
- On-Site Child Daycare, Café, Fitness Center**
Connected Culture you can embrace:- Work-life integrated culture that supports an employee centric mindset
- Offers onsite, hybrid and field work environments
- Paid volunteering and charitable donation/match programs
- Employee Resource Groups
- Dedicated Training Resources and Learning & Development Programs
- Paid Educational Assistance
*US Only
**Center Valley, PA and Westborough, MA
Are you ready to be a part of our team?Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks.
The anticipated base pay range for this full-time position in this location is $32.92 - $44.45 / hour, plus potential for annual bonus (subject to plan eligibility and other requirements).
Olympus considers a variety of factors when determining actual compensation for this position, including level of experience, working location, and relevant education and certifications.
