Working Location: Massachusetts, Westborough Workplace Flexibility: HybridJob DescriptionThe purpose of this executive assistant role is to provide high-level administrative and operational support that enables the R&D senior leaders and their teams to work efficiently and focus on strategic priorities. In this context, the role supports Leadership Team by managing calendars, travel, expenses, meetings, events, correspondence, reporting, onboarding support, budget tracking and purchase request processing, and departmental coordination. It helps keep the organization organized, responsive, and aligned with technology development and business priorities.
Job Duties- Calendar management - coordinating complex schedules, prioritizing meetings, and resolving conflicts.
- Communication skills - writing clear business correspondence and interacting professionally with leaders, teams, and external partners.
- Organization and prioritization - keeping activities, tasks, deadlines, and departmental needs on track.
- Meeting and event coordination - planning logistics for local, global, small, and large-scale meetings or events.
- Travel planning - arranging domestic and international travel, including itineraries, logistics, and coordination across locations.
- Expense and budget tracking - managing expense reports, purchase requisitions, invoices, and budget-related records.
- Confidentiality and discretion - handling sensitive business information professionally.
- Problem-solving - anticipating needs, removing obstacles, and keeping operations running smoothly.
- Attention to detail - ensuring accuracy in schedules, reports, expenses, travel plans, and communications.
- Adaptability - supporting changing priorities, urgent requests, and cross-functional business needs.
- Technology proficiency - using tools such as Outlook, Teams, Word, Excel, PowerPoint, and expense or purchasing systems.
- Stakeholder management - supporting senior leaders and collaborating effectively across departments and locations.
Job QualificationsRequired:- Bachelor's degree or associate Degree with 2-3 years of office support experience.
- Minimum of ten (10) years secretarial and or administrative experience including experience in an executive area.
- Demonstrated communication skills both written and verbal.
- Computer Proficiency e.g. Office 365, MS Office Suite (Outlook, PowerPoint, Excel, Word, SharePoint, Teams, etc.), WebEx, Internet, SAP, JDE, Concur. Web based applications such as SharePoint a plus.
Why join Olympus?We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.
Equitable Offerings you can count on:- Competitive salaries, annual bonus and 401(k)* with company match
- Comprehensive medical, dental, vision coverage effective on start date
- 24/7 Employee Assistance Program
- Free live and on-demand Wellbeing Programs
- Generous Paid Vacation and Sick Time
- Paid Parental Leave and Adoption Assistance*
- 12 Paid Holidays
- On-Site Child Daycare, Café, Fitness Center**
Connected Culture you can embrace:- Work-life integrated culture that supports an employee centric mindset
- Offers onsite, hybrid and field work environments
- Paid volunteering and charitable donation/match programs
- Employee Resource Groups
- Dedicated Training Resources and Learning & Development Programs
- Paid Educational Assistance
*US Only
**Center Valley, PA and Westborough, MA
Are you ready to be a part of our team?Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks.
The anticipated base pay range for this full-time position in this location is $32.92 - $44.45 / hour, plus potential for annual bonus (subject to plan eligibility and other requirements).
Olympus considers a variety of factors when determining actual compensation for this position, including level of experience, working location, and relevant education and certifications.
