Bachelor's degree with 6 years of experience or master's degree with 3 years of experience in event management.
6+ years managing complex, large-scale corporate events and multi-stakeholder programs.
Proven ability to lead event logistics from planning to post-event evaluation independently.
Strong project management skills with a focus on detailed planning and cross-functional deliverables.
Experience in vendor management, contract negotiation, and event budget oversight.
Excellent communication and problem-solving skills, with a capacity to influence across functions.
Proficiency in event management platforms and project management tools.
Responsibilities
Lead logistics planning and execution for flagship customer events and strategic conferences.
Translate business objectives and audience needs into actionable event designs and plans.
Create detailed project plans, timelines, and task assignments for multiple concurrent events.
Manage all event logistics, including venue sourcing, accommodations, and onsite operations.
Proactively manage priorities and resolve issues to keep projects on track.
Oversee event budgets and build strong vendor relationships to ensure quality and service.
Collaborate with various teams to align responsibilities and provide clear direction for project contributors.
Benefits
Opportunity to lead high-profile events that shape customer engagement.
Work in a dynamic environment with a focus on continuous improvement.
Collaborate with cross-functional teams, enhancing professional network and skills.
Access to industry-leading tools and technologies for event management.
Potential for professional development and certification opportunities.
Full Job Description
Job Summary
We are seeking a highly organized and experienced event professional to lead the planning and execution of the North American portfolio of MathWorks customer-facing events, including flagship programs such as the MathWorks Advisory Board, Research Summit, MATLAB EXPO, and strategic Field Marketing events. This role translates business objectives, audience needs, and program goals into thoughtfully designed event experiences and actionable logistical plans.
The Senior Event Manager will independently manage multiple events and workstreams, driving project plans, timelines, budgets, vendor relationships, and cross-functional coordination from planning through onsite execution and post-event evaluation. The ideal candidate brings significant large-scale corporate event experience, sound judgment, strong prioritization skills, and a continuous improvement mindset.
Responsibilities
Lead end-to-end logistics planning and execution for a North American portfolio of flagship customer events, executive programs, advisory boards, summits, strategic conferences, and Field Marketing events.
Partner with event owners and stakeholders to translate business objectives, audience needs, program requirements, and measures of success into event designs, project plans, and logistical solutions.
Create and drive detailed project plans, timelines, milestones, task assignments, dependencies, and deliverables across multiple concurrent programs.
Manage event logistics including venue sourcing, meeting space, accommodations, transportation, food and beverage, registration, audiovisual production, signage, staffing, and onsite operations.
Operate autonomously as the logistics lead, proactively managing priorities, identifying risks, resolving issues, escalating decisions when appropriate, and keeping complex workstreams moving.
Manage event budgets, forecasts, contracts, and external partners; build strong vendor relationships and hold agencies, venues, and suppliers accountable for quality, service, cost, and delivery.
Collaborate across Marketing, Field Marketing, Sales, Product, Procurement, Legal, Finance, Facilities, Communications, and other teams to align responsibilities, deadlines, dependencies, and decisions; provide clear direction and coordination to project contributors, onsite teams, and external partners.
Develop and refine workflows, playbooks, templates, service levels, and operating standards that improve consistency, efficiency, backup coverage, and scalability.
Lead or support post-event evaluations using attendee feedback, stakeholder debriefs, operational metrics, and vendor performance to prioritize and implement meaningful improvements.
Maintain planning documentation and reporting in shared systems, stay current on industry practices, and leverage technology and AI tools to improve planning, analysis, communications, and event delivery.
Minimum Qualifications
A bachelor's degree and 6 years of professional work experience (or a master's degree and 3 years of professional work experience, or equivalent experience) is required.
Additional Qualifications
6+ years of professional event management experience, including direct ownership of complex, large-scale corporate events, customer conferences, executive meetings, advisory boards, user conferences, or multi-stakeholder programs.
Demonstrated ability to independently lead complex event logistics from planning through onsite execution and post-event evaluation.
Proven ability to manage multiple concurrent workstreams, prioritize competing demands, and maintain strong attention to detail and quality in a fast-paced environment.
Strong project management experience, including developing and driving detailed plans, timelines, task assignments, dependencies, and cross-functional deliverables.
Excellent communication, collaboration, judgment, and problem-solving skills, with the ability to influence across functions, guide the work of project teams and partners, and operate effectively with limited direction.
Experience improving event processes and using attendee feedback, operational metrics, and retrospective findings to inform recommendations and future priorities.
Proficiency with event management platforms, registration systems, project management tools, Microsoft 365, and budget tracking tools, with the ability to travel and provide onsite leadership as required.
Preferred Qualifications:
Certified Meeting Professional (CMP), CMM, or similar industry certification.
Experience supporting both large-scale live corporate events and a broader portfolio of customer or Field Marketing programs.
Experience with Cvent, Workfront, Confluence, SharePoint, Eloqua, or comparable tools, including the use of data, automation, or AI to improve event operations.
About The Mathworks
The MathWorks, Inc. is an American software company that specializes in mathematical computing software. The company was founded in 1984 and is headquartered in Natick, Massachusetts. The MathWorks offers a range of products, including MATLAB, Simulink, and Stateflow, which are used in engineering, science, and mathematics. The company serves customers in over 100 countries and has partnerships with major technology companies such as Microsoft and Intel. In 2019, The MathWorks was named one of the best places to work by Glassdoor.
