High School Diploma with 10+ years of related experience, including 8+ years in document controls.
Bachelor's degree preferred for enhanced qualifications.
Proficient in Microsoft Office applications for effective document management.
Strong organizational skills to manage complex document systems.
Experience in quality control checks to ensure document integrity.
Ability to communicate clearly and professionally, both verbally and in writing.
Attention to detail in handling sensitive and secure documents.
Responsibilities
Support rail-transit projects by implementing electronic document archiving procedures.
Develop and maintain project files to ensure accessibility and organization.
Follow established file naming conventions for consistency.
Assist staff in retrieving documents from electronic archives efficiently.
Perform quality control checks on digital files to ensure completeness and accuracy.
Scan and digitize hard copy documents, organizing them according to client specifications.
Lead the maintenance of as-built and design drawings, ensuring compliance with policies.
Benefits
Comprehensive medical, dental, and vision coverage.
Paid time off to support work-life balance.
Employee Stock Ownership Plan (ESOP) for long-term investment.
401(k) plan to help secure financial future.
Flexible work schedules to accommodate personal commitments.
Generous holiday policy to promote well-being.
Full Job Description
Job Description:
Do you excel at document control and have experience supporting large scale, complex construction projects and/or engineering teams? If so, consider joining our team!
Parsons is seeking a local Senior Document Control Specialist to support our portfolio of projects.
DUTIES AND RESPONSIBILITIES:
Support capital and non-capital rail-transit projects by applying appropriate and proper electronic document archiving procedures
Develop and maintain projects files
Follow the file naming convention
Assist and consultant staff in retrieving needed documents from electronic file archives
Perform quality control checks to ensure that digital files are Complete, Legible, Oriented correctly, Named consistently with the file naming convention, and Archived consistently with the file directory structure convention
Scan hard copy historical documents into a digital format and save the scanned documents in the appropriate digital folder, in accordance with the digital file structure provided by the client
Take the lead on maintaining all record as-built drawings, design drawings, standard drawings, as-is drawings, and contract close out documents in accordance with the policies and procedures set forth
Coordinate with the project team, contractors, consultants, and Information Technology (IT) department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final repository
Perform additional assignments as directed
EDUCATION/EXPERIENCE:
High School Diploma and typically 10+ years of related work experience with at least 8+ years in document controls
Bachelor's degree preferred
Experience working with documents, hard copy and digital, and file management
High level of proficiency with Microsoft Office applications
Strong organizational skills
Experience performing quality control checks
Ability to clearly and professionally communicate both verbally and written
Ability to follow directions after receiving the project orientation criteria and work flow instructions
Attention to detail
Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information is preferred
Experience working with SharePoint is preferred
Security Clearance Requirement: None
This position is part of our Critical Infrastructure team.
Salary Range: $103,500.00 - $181,100.00
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
About Parsons
Parsons Corporation is a technology-driven engineering services firm with more than 70 years of experience in the engineering, construction, technical, and professional services industries. The corporation is a leader in many diversified markets with a focus on infrastructure, defense, security, and construction. Parsons delivers design/design-build, program/construction management, systems design/engineering, cyber/converged security, and other professional services packaged in innovative alternative delivery methods to federal, regional, and local government agencies, as well as to private industrial customers worldwide. Parsons is a leader in many diversified markets with a focus on infrastructure, defense, security, and construction. Parsons delivers design/design-build, program/construction management, systems design/engineering, cyber/converged security, and other professional services packaged in innovative alternative delivery methods to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
