Position Type:
Regular
Visa Sponsored Job:
No
Relocation Assistance Eligible:
No
Hiring Range:
91,340.00 USD - 114,170.00 USD
*Final salary and rates are based on education, experience, and skills relevant to the role.
Application Closes at 11:59 pm Mountain Time on:
2026-11-15
Job DescriptionResponsibilitiesRetirement Plan Administration & Support
- Administer UCAR’s 403(b) and 457(b) plans in accordance with governing plan documents, established procedures, and applicable laws, regulations, and requirements.
- Review, processes, and audit retirement plan eligibility, enrollment, contribution elections, and other plan transactions, as applicable.
- Work closely with UCAR’s vendors to ensure compliant administration of the plans and to complete corrections as needed.
- Guide employees through the retirement transition process, including required timelines, benefit coverage options, and administrative steps.
- Administer the new Secure 2.0 Roth requirements, guiding impacted employees through the Roth requirements and options and auditing contribution limits.
- Ensure compliance requirements are completed, including required benefit notices, filings (e.g., Form 5500), and non-discrimination testing, in coordination with leadership, legal counsel, and external service providers.
- Stay current on changes to retirement laws, regulations, and regulatory guidance; assess implications for UCAR’s retirement plans and coordinate updates to plan administration, procedures, and employee communications.
Health & Welfare Benefits Administration
- Administer assigned health and welfare benefits, which may include medical, dental, vision, life/AD&D, LTD, Flexible Spending Accounts (FSAs), Health Savings Accounts (HSAs), COBRA continuation coverage, and retiree benefit programs.
- Review eligibility and process benefit enrollments, qualifying life events, coverage changes, and terminations accurately within required timelines, as assigned.
- Respond to employee and retiree inquiries promptly, accurately, and professionally, explaining benefit provisions and coordinating the resolution of coverage, claims, and service issues with external vendors.
- Review payroll benefit deductions, vendor invoices, and eligibility records to identify discrepancies and coordinate corrections with Payroll and HR Operations.
- Support annual open enrollment, benefit plan renewals, system testing, vendor implementations, and cross-functional backup coverage across team programs.
Audits, Compliance, & Internal Controls
- Serve as a primary administrative resource for external retirement plan audits and lead or support compliance reviews and audits across all benefit programs.
- Compile, validate, and reconcile participant census data, payroll records, and supporting documentation requested by internal and external auditors.
- Support required benefit notices, filings (e.g., Form 5500), and other compliance requirements, as requested.
- Apply established internal controls, including documented approvals, reconciliations, secondary reviews, and appropriate escalation.
- Maintain complete, accurate, confidential, and auditable records. Documents administrative decisions, corrections, and supporting rationale.
- Protect confidential information through secure handling, storage, and transmission of records; limit access and disclosure to authorized individuals; and promptly report suspected unauthorized access or disclosure in accordance with UCAR procedures.
Leave Administration, Process Improvement, & Team Support
- Administer or provide backup support for leave administration.
- Develop clear benefits communications, intranet resources, and standard operating procedures; deliver engaging benefit orientations and presentations.
- Identify opportunities to simplify workflows, improve employee service delivery, reduce administrative errors, and participate in HR system testing and reporting enhancements.
- Monitor project deadlines, coordinate vendor deliverables, and serve as a technical peer resource to HR colleagues on complex benefits questions.
Required QualificationsEducation & Experience
- Bachelor’s degree (preferably in Human Resources, Business Administration, or a related field);
- 7 years of progressively responsible employee benefits administration experience (or an equivalent combination of education and experience);
- Experience must demonstrate independent retirement plan administration, financial reconciliation, complex issue resolution, and plan audit support.
Systems Experience
- Hands-on experience working with Human Capital Management (HCM) systems
Knowledge, Skills, & Abilities
- Retirement & Regulatory Expertise: In-depth knowledge of 403(b) and 457(b) plan compliance, fiduciary standards, non-discrimination testing, and statutory regulations governing employee benefit programs (ERISA, Section 125, COBRA, FMLA, ADA, HIPAA).
- Analytical & Financial Auditing: Strong numerical ability to perform complex payroll deduction audits, reconcile billing discrepancies, validate participant census data, and lead audit preparation.
- Communication & Consultation: Exceptional interpersonal and communication skills to clearly and sensitively counsel employees on retirement transitions and deliver engaging group presentations
- Process Optimization & Problem-Solving: Proven capability to evaluate administrative workflows, diagnose root causes of data discrepancies, and implement continuous improvement solutions.
- Discretion & Data Integrity: High discretion and rigorous attention to detail when handling sensitive financial records, medical information, and confidential personnel data.
Preferred Qualifications- Proficiency with the Workday HCM system is strongly preferred
- Experience administering a 403(b) plan is strongly preferred.
- Relevant professional industry certifications (e.g., Certified Employee Benefit Specialist [CEBS] or Certified Benefit Professional [CBP]).
Work Location Expectations: This position is open to candidates seeking in-person or hybrid (combination of 3 days in-person and 2 days of remote) opportunities. UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.
Application Requirements Cover Letter, Questionnaire, Resume/CV
Submit all required application materials by 11:59 p.m. Mountain Time on the deadline. Only candidates with complete applications (including questionnaires, when required) will be considered.
We recognize that no candidate will meet 100% of the listed qualifications. If you believe your background has prepared you for success in this role, we encourage you to apply.
Candidates selected for hire will complete and/or federal screenings.
Benefits Overview
UCAR offers a : health insurance, dental, retirement plan, leave plans, tuition assistance, and employee assistance programs:
- Medical, Dental, Vision, and Short & Long Term Disability Insurance
- Generous retirement plan - UCAR contributes of 10% of eligible pay
- Time Off Plans
- Minimum 20 days of annual PTO
- 10 paid holidays
- 12 weeks of paid parental leave
- FAMLI Leave
- Tuition Assistance Program
- Public Service Loan Forgiveness (PSLF) eligible employer
Additional Information
