The Opportunity:
In this exciting role, you will play a vital role ensuring operations run smoothly while creating an organized, efficient, and welcoming environment for our team and guests alike. Serving as the primary point of contact for visitors, vendors, job candidates, and team members, this onsite position manages front-office logistics while delivering administrative support. Key responsibilities include interview scheduling, meeting room coordination, vendor management, expense management, ordering and managing office and pantry inventory, catering logistics, site event support, booking travel for new hire orientation, maintaining distribution lists, chat spaces, spreadsheets, and site access requests. This role also functions as an adaptable operational partner who enjoys helping others and stepping in to support general office needs, team administrative requests, and new site initiatives as priorities evolve. The ideal candidate is a proactive, detail-oriented team player who brings a welcoming energy, excellent communication skills, and the adaptability needed to thrive in our fast-paced environment.
- Cross-Functional Administrative Support: You will provide proactive administrative support across the site, driving special projects, addressing team needs, and managing evolving operational demands to support site growth.
- Front-Office Operations & Ambassador: You will serve as the primary onsite point of contact for employees, visitors, vendors, and job candidates managing daily front-office activities, visitor check-ins, site access badges, and facilities/IT requests.
- Full-Cycle Interview Coordination:You will partner closely with Talent Acquisition, hiring managers, and candidates to schedule individual and panel interviews; oversee all interview-day logistics, including travel booking, room reservations, AV/presentation support, and onsite candidate hosting.
- Calendar & Complex Meeting Management: You will manage gCal scheduling across department, team, and ad-hoc meetings with internal and external stakeholders
- Event Planning & Engagement:You will lead the end-to-end coordination of team huddles, small on-sites/off-sites, and large department meetings (e.g., Town Halls), including agenda distribution, meeting materials, catering, room setup, and employee milestone recognition.
- New Hire Support:You will assist with new hire onboarding by coordinating orientation travel (SSF), setting up site access, and maintaining distribution lists and chat spaces.
- Vendor Relations: You will submit facilities, IT, and Site Service requests as well as manage purchase orders, invoices, payment tracking and vendor maintenance
Who you are:
- You have a high school diploma with 3-5 years related administrative, operations or project support experience
- You are able to handle routine and impromptu assignments with minimal supervision
- You are collaborative, supports team development, seeks all relevant or useful information for the team, willing to contribute and assist others in the dept as needs arise
- You have an ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
- You demonstrate accuracy and attention to detail of own and others work
- You are confident operating within a well defined job scope and a shared decision making process
- You have an in depth knowledge of various core office cSuite systems such as Google or Microsoft Office (E-mail, Document, Excel/gSheet, PowerPoint/gSlides, calendar, video conferencing)
Preferred:
- A Bachelors degree
- Experience gained while working in the pharmaceutical/biotechnology industry
The expected salary range for this position based on the primary location of Holly Springs, North Carolina is $66,400 - $123,400. Actual pay will be determined based on experience, level, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance.
Relocation benefits are not provided.
This is an onsite role and remote work arrangements are not available
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