Title: Senior Administrative Assistant
Location: Washington Navy Yard, Washington, DC 20374
Schedule: Full-time (40 hours/week), Monday-Friday
Pay: $40.00-$45.00/hour
ROLEIn this role, you will manage executive schedules, coordinate high-priority activities, prepare correspondence and briefings, maintain official records, and keep essential administrative workflows on track.
RESPONSIBILITIES- Manage SES leadership calendars, prioritize appointments, resolve scheduling conflicts, and update invitations
- Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
- Coordinate executive meetings, conference calls, video teleconferences, and related briefing materials
- Attend meetings, prepare minutes, route documentation for approval, and follow up on action items
- Prepare memoranda, formal correspondence, technical reports, and presentation materials under Navy standards
- Gather information from multiple sources to prepare responses to external inquiries and leadership requests
- Organize and maintain electronic and paper records, official documents, and branch archives
- Track priority projects, deadlines, deliverables, and status updates to support executive decision-making
- Prepare assigned technical documentation for branch-specific software and system designs
- Develop administrative recommendations to help leadership advance program and project objectives
- Coordinate across SSP branches to support clear communications and consistent administrative processes
- Support day-to-day office needs, including supply requests, printer stations, and telephone rosters
- Handle security-related information under SSP cybersecurity and security procedures; escort personnel when authorized
- Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS
REQUIRED BACKGROUND- Associate's degree or equivalent
- At least 6 years of administrative experience, including prior support to SES or executive personnel
- Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
- Skill in preparing, formatting, processing, and maintaining official documents and records
- Ability to manage appointments, executive calendars, and professional email correspondence
- Ability to prepare clear, accurate written correspondence, reports, and presentation materials
- Professional judgment, initiative, and discretion in handling administrative priorities
- Ability to work independently and collaboratively while meeting strict deadlines
PREFERRED BACKGROUNDSECURITY / ACCESS- Must be a U.S. citizen and able to obtain and maintain a SECRET security clearance
LOCATION- 1250 10th Street SE, Suite 3600, Washington Navy Yard, DC 20374
- Primarily on-site; telework or an alternative worksite requires prior Government approval
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