Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.Job Category:Limited
Employment Type:Regular
Job Profile:Governance Secretary (Inst)
Job Summary:The Secretary of the University Staff serves in a highly visible and complex role as the principal administrative liaison between University Staff, the University Staff governance bodies, and university leadership. This position is dedicated exclusively to supporting the interests, governance activities, and representation of University Staff, ensuring that University Staff perspectives are effectively communicated and considered within institutional decision-making processes.
As the primary point of contact for University Staff governance operations, the Secretary coordinates and supports official University Staff committee, council, and shared governance meetings; prepares and maintains accurate governance records and documentation; and ensures that University Staff governance processes are conducted efficiently, transparently, and in accordance with established policies, bylaws, and procedures.
The Secretary of the University Staff serves as a trusted advisor to University Staff leaders, representatives, and governance groups on matters related to governance practices, bylaws, institutional policies, and regulatory requirements affecting University Staff. As the recognized subject matter expert on University Staff governance and procedures, this position helps ensure that governance activities and decision-making processes are properly administered, thoroughly documented, and compliant with applicable laws, regulations, and institutional standards. The role also fosters engagement and participation among University Staff employees, strengthening their voice in shared governance and promoting collaboration between University Staff representatives and university leadership.
Key Job Responsibilities:- May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
- Provides strategic guidance and oversees support provided to the representative governance body, executive committee, standing committees, and various ad-hoc committees and working groups; maintains agendas, minutes and other documents for university-wide dissemination and archival purposes
- Serves as a key administrative liaison with the faculty, academic staff or university staff committees; may serve as ex-officio member of appropriate governance bodies, as designated by policy
- Recommends and participates in the development and establishment of university policies and procedures; researches and analyzes policy concepts, complex policy issues, and legal implications of proposed university policies; establishes and chairs policy making committees and may serve on various university planning and policy-making committees
- Directs and schedules logistics and secures resources for operational work plans of governance committees
- Reviews institutional activities and actions that may impact respective constitutes or shared governance and disseminates updates to appropriate entities
- Provides information, advice, and consultation on policy, rules, and participation in the shared governance of the institution
- Serves as the institutional resource and expert for respective constituents and related statutes, rules, procedures, and policies for employees and leadership
Department:Office of the Vice Chancellor for Finance and Administration (VCFA)
Compensation:Well qualified applicants can expect to earn between $90,000 - $110,000 with final salary based on experience and qualifications.
In addition to salary, this position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.
Required Qualifications:- Minimum of 5 years of progressively responsible experience supporting executive leadership, boards, committees, shared governance bodies, or similar governing organizations.
- Experience coordinating complex meetings, including agenda development, meeting logistics, minute-taking, and records management.
- Demonstrated knowledge of governance principles, organizational bylaws, policies, and decision-making processes.
- Strong written and verbal communication skills with the ability to interact effectively with executive leaders, staff, and external stakeholders.
Preferred Qualifications:- Exceptional organizational and project management skills with the ability to manage multiple priorities and deadlines in a complex environment.
- Effective communication skills in stressful situations with University Staff Employees.
- Ability to coordinate multiple shareholder meetings in a day.
How to Apply:To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents:
Please note, there is only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. The Office of the Vice Chancellor for Finance and Administration (VCFA) cannot employ F-1 OPT STEM Extension participants, because the department does not meet the E-Verify employer requirement.
Contact Information:Daniel McCusky, HR Generalist
