Ph.D. in biological sciences, preferably with Neuroscience knowledge, or equivalent experience.
Minimum 1 year of Project Management experience for Ph.D. holders; 6 years for M.S. holders.
Proficient in project management and collaboration software tools.
Experience in fiscal management of projects.
Responsibilities
Serve as Project Manager for multiple projects, ensuring successful execution of deliverables.
Support cross-functional teams throughout project planning and execution.
Organize internal and external project meetings with clear agendas and follow-ups.
Create and maintain project timelines and deliverables using best practices.
Contribute to project fiscal management, including budget planning and expenditure monitoring.
Implement communication plans for effective team dialogue and stakeholder updates.
Monitor project milestones and address at-risk deliverables.
Benefits
Medical, dental, and vision insurance for employees and their families.
Basic life insurance coverage.
Eligibility for the Allen Institute's 401k plan.
Paid time off as outlined in the Benefits Guide.
Relocation assistance available.
Full Job Description
Scientific Project and Alliance Manager - Allen Institute, Brain Science
This position, reporting to Interim Senior Manager, Program Management, will support projects for the Brain Science Accelerator.
Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.
Essential Functions
In partnership with scientific co-leads, serve as the Project Manager for several projects to ensure the successful execution of project deliverables
Support cross-functional teams throughout the project life cycle (planning and execution)
Plan and organize internal and external project meetings with clear agendas, expected outcomes, and follow-up on project-related actions
Plan and organize virtual and face-to-face meetings with external collaborators
Create, maintain, and disseminate project deliverables and timelines, using project management best practices and tools
Contribute to fiscal management of the project, including budget planning, resource forecasting, expenditure monitoring
Implement communication plans to promote effective dialogue among all team members
Ensure appropriate communication with all project stakeholders regarding timelines and status, deadlines, data requirements, and other project-related matters
Keep project milestones/deliverables on track, monitoring and identifying at-risk deliverables
Transparently communicate issues, and work with team members to identify options and implement mitigation strategies
Facilitate and support preparation for internal and external project reviews
Partner with scientific staff to develop competitive external funding applications (Federal and Private), including applications of significant complexity (multiple parties and administrative coordination). Ensure that Grants Management best practices are followed
Support post-award execution of externally funded efforts in audit-compliant fashion including contracts, sub-awardees, budget tracking/variance reporting, prior approval requests, carry forward requests and agency reporting
Required Education and Experience
Ph.D. in biological sciences, with a strong preference towards Neuroscience domain knowledge; or an equivalent combination of degree and experience
Minimum of 1 year of experience as a Project Manager, beyond an academic research/post-doctoral setting, for a Ph.D. degree holder; minimum of 6 years of experience for M.S. degree holder)
Proficient in the use of project management, collaboration management and efficiency software tools and best practices
Experience with fiscal management of projects
Preferred Education and Experience
5 years of experience for Ph.D. degree holders and 6-10 years of experience for M.S. degree holders
Formal Project Management training and PMP certification is desirable
Experience planning, coordinating and launching a new initiative
A strong understanding of cell type characterization technologies (such as transcriptomics, spatial transcriptomics, morphology, anatomical tracing, and electrophysiology) is a plus
Results-oriented with a passion for delivering successful projects, with a proven track record of increasing team's velocity and effectiveness
Detail-focused and organized, with an understanding that communication and transparency are critical to achieving success
A collaborative leader with strong communication and collaboration skills; able to navigate challenging group dynamics with consensus-building skills, and to work effectively across scientific, technical and business interfaces
Able to set expectations (vertically and horizontally) and hold individuals and teams accountable
Advanced ability to translate scientific and technical subject matter into concise, clear communications that are understood by technical and non-technical leaders and constituents
Physical Demands
Fine motor movements in fingers/hands to operate computers and other office equipment
Position Type/Expected Hours of Work
This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.
Travel
Possible travel to collaborator sites
Possible travel to national or international conferences
Additional Comments
Please note, this opportunity offers relocation assistance
Please note, this opportunity does not provide visa sponsorship
Annualized Salary Range
$121,450 - $151,800*
* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.
Benefits
Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute's Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute's 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute's benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.
About Allen Institute for Brain Science
The Allen Institute for Brain Science is a division of the Allen Institute, based in Seattle, Washington, that focuses on bioscience research. Founded in 2003, it is dedicated to accelerating the understanding of how the human brain works. With the intent of catalyzing brain research in different areas, the Allen Institute provides free data and tools to scientists.
Started with $100 million in seed money from Microsoft co-founder and philanthropist Paul Allen in 2003, the institute tackles projects at the leading edge of science—far-reaching projects at the intersection of biology and technology. The resulting data create free, publicly available resources that fuel discovery for countless researchers. Hongkui Zeng is the director of the institute.
