Job DescriptionResponsibilities:- Provide expert knowledge of information management best practices, approaches and trends as it relates to structured and unstructured information in support of Ministry and Cluster clients.
- Thorough knowledge of the information lifecycle to provide practical information analysis, expertise and advice.
General Skills:Experience in:
- assessing and conducting business analyses to establish information management needs pertaining to different domains of information management (i.e., recordkeeping, access and privacy, etc.)
- developing business cases pertaining to information management;
- leading and/or coordinating information management-related initiatives;
- providing advice, guidance and support for information management-related initiatives;
- developing document management protocols, guidelines and best practices (e.g. business rules, naming conventions, version control, document labelling, etc.);
- developing business and records classification schemes using functional classification;
- assessing metadata requirements and developing metadata schema, standards, and management protocols;
- assessing training and awareness needs, developing curricula and communications plans, and delivering training pertaining to information management awareness, concepts and principles to diverse audiences;
- providing routine advice and guidance on information management concepts and principles
- identifying Information Security and Privacy Classification requirements and their implementation in unstructured data applications;
- collaborating with business analysts, business architects, business intelligence specialists, data architects, data conversion specialists, database administrators, information architects, project managers, training specialists, web specialists and any other individuals as required;
- relationship management between ministry clients and the OPS I&IT organization;
- supporting business and information architecture in defining information management needs and priorities;
- participating in information management-related committees, working groups, etc.;
- developing and tracking information management performance measures;
- research and analysis skills as they pertain to information management-related environmental/jurisdictional scans, business and information architecture, legislation and policy documentation, business process mapping, maturity assessments, etc.;
- planning and implementation of information management strategic goals and priorities;
- able to lead or support the development of a privacy impact assessment (PIA)
- Knowledge of and experience in applying recognized national and international standards in recordkeeping and information management;
- Knowledge of methodologies, standards and principles of function-based classification of information;
- Knowledge of controlled vocabularies including taxonomies and thesauri;
- A team player with a track record for meeting deadlines.
Desirable Skills:- Experience in developing business and records classification schemes using functional classification
- Knowledge of Enterprise Content Management/Records and Document Management solutions
RequirementsExperience and Skill Set Requirements:Must Haves:- Demonstratedexperience developing and implementing information management andgovernance frameworks, policies and standards.
- Experienceestablishing information stewardship, ownership and accountability modelsacross multiple business areas.
- Knowledgeof information lifecycle management, information quality management andinformation asset management principles.
Nice to have:Prior OPS/public sector exp.
Experience with the below:
- InformationGovernance Frameworks
- Stewardshipand Accountability Models
- MetadataGovernance Procedures
- InformationAsset Inventories
- InformationQuality Assessment Recommendations
- Governanceprocesses supporting business glossary and metadata management
- Informationgovernance standards and procedures
Skill Set Requirements:General Skills:- Demonstratedexperience developing and implementing information management andgovernance frameworks, policies and standards.
- Experienceestablishing information stewardship, ownership and accountability modelsacross multiple business areas.
- Knowledgeof information lifecycle management, information quality management andinformation asset management principles.
- Experienceconducting information inventories, assessments and information qualityreviews.
- Experiencedeveloping governance processes and operational procedures supportingenterprise information assets.
- Experiencedefining metadata governance, stewardship processes and informationmanagement controls.
- Abilityto conduct complex assessments and provide recommendations supportingenterprise governance initiatives.
- Experiencedeveloping standards and procedures supporting information sharing andinteroperability.
- Experiencesupporting information governance and compliance initiatives involvingmultiple stakeholders.
- Experiencepreparing governance artefacts, procedures, operating models andimplementation plans.
- Knowledgeof information risk management and governance best practices.
- Abilityto facilitate stakeholder discussions and obtain consensus on governancedecisions.
- Stronganalytical, organizational and communication skills.
Resource will support the following deliverables:- InformationGovernance Frameworks
- Stewardshipand Accountability Models
- MetadataGovernance Procedures
- InformationAsset Inventories
- InformationQuality Assessment Recommendations
- Governanceprocesses supporting business glossary and metadata management
- Informationgovernance standards and procedures
Desirable Skills:- Experiencesupporting enterprise data governance initiatives.
- Experiencegoverning business glossaries, reference data and metadata repositories.
- Knowledgeof records management and retention frameworks.
- Experiencewith metadata catalogues and information repositories.
- Publicsector experience.
- Knowledgeand understanding of AODA and related standards.
- Abilityto meet tight deadlines and adapt to changing priorities.
