The GEMINI team is seeking a Research Education Program Lead to serve as the central point of coordination for student and trainee activities across GEMINI/Vital and will lead the development and ongoing administration of GEMINI's education program. The Research Education Program Lead will oversee student placements from initial inquiry and matching through onboarding, supervision, evaluation, and program completion. The role is responsible for establishing and maintaining standardized processes, resources, and supports for learners and supervisors, while also fostering strong relationships with academic programs and educational partners. We are looking for a candidate with a background in education, health sciences, public health, business administration, or a related field, and a strong passion for supporting learners and trainees. This is an exciting opportunity to join a fun, collaborative, and mission-driven team, working closely with colleagues from diverse professional backgrounds and areas of expertise.
Duties and Responsibilities
Education Program Development, Coordination, and Delivery (50% of work time)
Leads the development, implementation, and ongoing administration of a structured GEMINI education program for students and trainees
Develops educational programming that complements learners' project-based experiences, including orientation sessions, seminars, workshops, professional development activities, research and data literacy education, and opportunities for interdisciplinary and peer-to-peer learning
Develops reusable educational resources, learner guides, supervisor resources, orientation materials, learning modules, and other education-related content.
Works with GEMINI leadership, investigators, staff, and academic partners to identify learner competencies, educational objectives, and opportunities for curriculum development
Establishes consistent expectations and standards for the learner experience across GEMINI while accommodating the requirements of different academic programs
Establishes mechanisms to evaluate student placements, educational activities, learner satisfaction, supervisor experience, and overall program effectiveness
Collects, analyzes, and reports education program data, including placement volumes, learner demographics and disciplines, participating academic institutions, completion rates, evaluation results, etc.
Identifies opportunities to expand GEMINI's education portfolio and develop proposals and implementation plans for new educational initiatives
Uses learner, supervisor, and partner feedback to identify opportunities for continuous improvement and leads implementation of education-related quality improvement initiatives
Participates in GEMINI operational planning and other program initiatives as required
Student Placements and Management (35% of work time)
Coordinate learner activities across investigators, managers, supervisors, academic programs, and partner institutions
Manages the full student/trainee placement lifecycle, including student position description, application, placement requests, interviews, selection process, onboarding, orientation, placement documentation, evaluation and offboarding
Maintains up-to-date inventory of current and anticipated student placements
Develop and execute GEMINI-specific learner onboarding and orientation to ensure students understand organizational expectations, privacy and confidentiality requirements, research and data governance practices, etc.
Supports supervisors and managers in planning student capacity and identifying appropriate placement opportunities aligned with program priorities
Works closely with HR and educational partners to ensure streamlined student recruitment
Oversee onboarding and coordination of research visitors and volunteers that are recruited to GEMINI/Vital for research projects
Prepares budgets and forecasting for student recruitment prior to the start of each semester to inform the number of student placements available
Academic Partnerships and Supervisor Support (15% of work time)
Develops and maintains productive partnerships with universities, colleges, professional programs, academic departments, placement offices, and other education partners
Serves as an operational liaison between GEMINI and academic institutions regarding student placements, educational requirements, placement agreements, evaluations, and program expectations
Develops guidance, tools, and resources for supervisors and preceptors to promote a consistent and high-quality educational experience
Manages requests from academic programs for placements, projects, presentations, educational partnerships, and other learner opportunities
Supports the development of new relationships with academic programs where there is alignment with GEMINI's research, health system, data science, and learning health system mandate
Ensures all students have achievable deliverables during their placement terms by developing student programs and curriculum
Develop consistent metrics to be included in an evaluation framework to support supervisors when evaluating and providing feedback for the students
Qualifications, Knowledge and Skills:
Undergraduate degree in education, health sciences, health administration, public health, social sciences, business administration, or a related discipline and five years of relevant experience in education program coordination, student placements, academic program administration, experiential learning, or a related area required OR demonstrable equivalent combination of specialized education and experience.
Experience coordinating student, trainee, internship, practicum, co-op, residency, fellowship, or other experiential learning placements required.
Experience developing, implementing, or administering education programs, academic initiatives, or structured learner experiences required.
Experience working within a university, teaching hospital, academic health sciences centre, research institute, or other complex academic or healthcare environment strongly preferred.
Experience working with academic institutions, faculty members, supervisors, preceptors, learners, and program administrators required.
Demonstrated understanding of the student placement lifecycle.
Knowledge of adult learning principles, experiential education, competency-based education, curriculum development, or health professions education considered an asset.
Experience with program evaluation, quality improvement, learner feedback, performance indicators, and education-related reporting preferred.
Excellent attention to detail, resourceful, ability to adapt, problem solve, and learn new skills.
Demonstrated ability to communicate effectively to different audiences through different modes of communication, including and not limited to written, verbal, and presentation skills.
Strong project management and organizational skills, with demonstrated ability to manage multiple concurrent placements, projects, deadlines, and stakeholder requirements.
