Research Administration Analyst (multiple opportunities)

Job Description

We have an outstanding opportunity for a Research Administration Analyst to join the team.

About this Opportunity

Reporting to the Executive Director, the Research Administration Analyst is responsible for providing centralized award setup and modification services on behalf of participating University units, supporting the accurate, timely, consistent, and compliant administration of sponsored research awards. The Research Administration Analyst owns assigned award setup and modification transactions from intake through successful completion.

Key Responsibilities

 60%: Centralized Award Setup and Modification Services

Responsible for managing assigned award setup and modification transactions from intake through completion within RAC's centralized service model by:

o Reviewing award documents, requests, and supporting materials to determine required processing actions and institutional requirements.

o Initiating award setup and modification transactions in SAGE and related systems while ensuring data accuracy, completeness, and compliance.

o Coordinating with departmental, central office, and research stakeholders to resolve routine issues and obtain required information.

o Monitoring transaction progress, validating completed actions, and communicating status, requirements, and outcomes to stakeholders.

o Managing a high-volume workload and meeting established service, quality, and productivity expectations.

 25%: Standardized Process Execution, Documentation, and Quality Control

Responsible for executing work in accordance with RAC operating standards by:

o Applying established procedures, decision tools, service standards, and quality-control practices.

o Maintaining complete, accurate, and auditable transaction documentation and records.

o Performing quality reviews to ensure consistency, compliance, and accuracy of completed work.

o Identifying recurring issues, documentation gaps, and processing risks for leadership review.

o Supporting implementation of updated procedures, workflows, and operating practices.

 10%: Customer Support and Cross-Functional Coordination

Responsible for service-oriented coordination and communication by:

o Serving as the primary operational contact for assigned transactions.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• Bachelor's degree in business administration, public administration, finance, research administration, or a related field; or an equivalent combination of education and relevant experience in administration, research administration, or finance.

• Four years experience in business administration, public administration, finance, or research adminstration.

Preferred Qualifications

• Experience performing complex administrative, operational, financial, research administration, or transaction-processing work.

• Demonstrated ability to interpret and apply policies, procedures, business rules, and documented standards.

• Demonstrated ability to manage multiple concurrent priorities, resolve routine issues independently, and follow work through completion.

• Strong organizational, analytical, communication, and customer-service skills, with proficiency using enterprise business systems, databases, workflow tools, or comparable technology.

• Experience in sponsored research administration within a university, academic medical center, research organization, or similar environment.

• Experience with post-award research administration, including award setup, award modification, grant management, or sponsored-project financial administration.

• Knowledge of federal and non-federal sponsored research regulations, sponsor requirements, and award administration practices.

• Experience interpreting sponsor award notices, agreements, amendments, or other complex administrative documents.

• Experience working in a shared-services, centralized-service, high-volume processing, or continuous-improvement environment, including use of workflow, case-management, or quality-control processes.

About the Team

The Office of Research is led by the Vice Provost for Research and oversees three administrative units: Human Subjects Division (HSD), Office of Sponsored Programs (OSP), and Office of Research Information Services (ORIS).

https://research.washington.edu/research/or/

Compensation, Benefits and Position Details

Pay Range Minimum:

$91,476.00 annual

Pay Range Maximum:

$91,476.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable