Acadia is seeking an experienced Regional Property Manager to oversee a growing portfolio of mixed-use retail in the NYC urban environment to join its team. The ideal candidate brings deep, hands-on familiarity with the complexities of the NYC real estate environment, with demonstrated experience managing a portfolio of 15 or more assets simultaneously.
The successful candidate must have a minimum of 10 years' experience with commercial real estate management with an emphasis on NYC condominium management, retail stores and urban shopping centers. The candidate must be a driven self-starter that can operate independently. The candidate must be a creative problem solver with the ability to make educated decisions and act swiftly to resolve issues in a fast-paced environment. A thorough understanding of NYC-specific regulatory requirements, market dynamics, tenant relationships, and operational challenges is essential.
This position is based at the company's Rye, NY corporate office but will require travel into NYC and potentially other tri-state regions to manage Acadia owned properties.
Responsibilities include:
Operations & Maintenance- Oversee day-to-day property operations across a mixed-use portfolio of street retail and other assets, including properties within NYC co-op and condo buildings.
- Schedule and manage all vendors/contractors for routine, preventative, and emergency maintenance.
- Conduct regular property inspections (exteriors, roofs, parking, mechanical rooms, tenant and vacant spaces) and take corrective action on deficiencies.
- Ensure Life Safety Systems comply with all applicable local, state, and federal codes; actively monitor and remediate violations and NYC Local Law requirements.
- Respond to property emergencies including after-hours.
Stakeholder & Liaison Management- Serve as primary liaison with retail tenants, co-op/condo boards, residents, managing agents, and their professionals on all operational and construction matters.
- Represent ownership at co-op and condo board meetings; cultivate relationships with BIDs, local agencies (NYPD, FDNY, MTA), and other third parties.
- Coordinate with internal teams - leasing, legal, construction, tenant coordination, asset management, finance, and risk management.
Financial Management- Develop and manage operating and capital budgets for assigned properties, including at the co-op/condo level.
- Review and approve invoices; prepare variance reports, accruals, and reclasses.
Construction & Tenant Coordination- Oversee vanilla box and tenant construction projects; review tenant plans and manage the co-op/condo alteration approval process in coordination with the Tenant Coordination and Construction teams.
- Coordinate landlord capital and common area improvement projects with the internal Construction Department and outside stakeholders.
Qualifications:
- Bachelor's degree required.
- 10+ years of commercial real estate management experience, with a focus on NYC retail portfolio management and NYC co-op/condo properties.
- Deep knowledge of NYC co-op/condo operations: governing documents, board dynamics, managing agent relationships, financial statements, and alteration processes.
- Familiarity with NYC regulatory compliance (DOB, FDNY, LPC) and compliance software.
- Experience managing onsite construction and capital improvement projects, including façade, roofing, paving, HVAC, and storefront work.
- Ability to read construction plans, leases, and governing documents; proficiency in budget analysis and financial reporting.
- Working knowledge of building systems (HVAC, electrical, plumbing, fire/sprinkler).
- Strong leadership, communication, and organizational skills; excellent time management and analytical judgment.
- Proficient in Microsoft Office Suite;
- Valid driver's license with reliable transportation.
The base salary compensation range for this role reflects the wide range of factors that are considered in making compensation decisions, including but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. Compensation decisions are dependent on the facts and circumstances of each individual. A reasonable estimate of the current base salary range for this position is $110,000 - to $140,000.
Employees may also be eligible to participate in an annual discretionary bonus program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.
