Regional Equipment & Fleet Maintenance Manager

Position Summary

The Regional Equipment & Fleet Maintenance Manager is responsible for leading the maintenance strategy, repair execution, compliance, reliability, and lifecycle support of company-owned, leased, and rented equipment and fleet assets across the assigned region. This position provides regional leadership for maintenance operations, mechanic resources, vendor partnerships, preventative maintenance programs, service standards, inspections, and asset readiness to ensure equipment and fleet assets remain safe, compliant, reliable, and available to support operations.

The Regional Equipment & Fleet Maintenance Manager reports directly to the National Equipment & Fleet Manager and works closely with the National Equipment & Fleet Financial Coordinator, area equipment and fleet managers, operations leadership, project teams, procurement, safety, and finance to reduce downtime, improve maintenance compliance, control repair costs, standardize maintenance practices, and strengthen equipment and fleet performance across the region.

Key Responsibilities

Regional Maintenance Program Leadership

• Lead regional maintenance programs for equipment and fleet assets across assigned areas, yards, shops, and active project locations.
• Develop, implement, and standardize preventative maintenance practices, inspection routines, service intervals, and repair workflows.
• Monitor equipment and fleet condition, readiness, reliability, downtime, and repair status across the region.
• Establish maintenance priorities that support safety, compliance, operational needs, and asset availability.
• Ensure maintenance records, service history, repair documentation, and inspection results are accurate and current in company systems.
• Drive consistent maintenance execution across regional locations and support continuous improvement in maintenance performance.

Repair Operations & Asset Readiness

• Coordinate regional repair planning, shop scheduling, field service support, and emergency breakdown response.
• Partner with area equipment and fleet managers to prioritize repairs based on operational impact, safety risk, project needs, and asset criticality.
• Ensure equipment and fleet assets are inspected, serviced, and ready for deployment, transfer, mobilization, and demobilization.
• Review recurring failures, high-cost repairs, downtime trends, and reliability concerns to identify corrective actions.
• Support root-cause analysis, repair-versus-replace recommendations, and lifecycle decisions for regional assets.

Maintenance & Compliance

• Ensure regional compliance with OSHA, DOT, manufacturer recommendations, company maintenance standards, customer requirements, and applicable regulatory requirements.
• Maintain oversight of annual inspections, DOT inspections, registrations, certifications, service documentation, and required compliance records.
• Partner with Safety and Operations to remove unsafe, non-compliant, or unreliable assets from service until corrective action is completed.
• Support incident investigations related to equipment or fleet condition, mechanical failure, or maintenance practices.
• Promote a maintenance culture focused on safe work practices, field accountability, and proactive risk reduction.

Financial Management

• Manage regional maintenance budgets, repair spend, parts costs, vendor costs, warranty recovery, and maintenance-related financial performance in close coordination with the National Equipment & Fleet Financial Coordinator.
• Monitor maintenance cost trends, downtime cost impacts, replacement needs, and high-cost assets.
• Identify opportunities to reduce repair costs through preventative maintenance, warranty utilization, vendor negotiation, improved diagnostics, and asset standardization.
• Support annual capital planning, major repair planning, disposal planning, and replacement forecasting.
• Provide financial and operational input for equipment acquisition, lifecycle planning, and fleet standardization decisions.

Vendor, Parts & Shop Coordination

• Oversee approved maintenance vendors, repair shops, mobile service providers, tire vendors, parts suppliers, and warranty service partners across the region.
• Establish service expectations, turnaround standards, documentation requirements, and vendor performance review practices.
• Coordinate parts availability, critical component planning, and shop support needs to reduce downtime and improve repair efficiency.
• Collaborate with Procurement, Operations, and Finance to support vendor selection, pricing controls, and maintenance service agreements.
• Evaluate vendor quality, responsiveness, cost performance, and compliance with company standards.

Team Leadership

• Lead, coach, and support regional maintenance personnel, base mechanics, field mechanics, shop personnel, fleet maintenance coordinators, and other assigned equipment and fleet maintenance resources.
• Set performance expectations, provide technical guidance, and support development of maintenance staff.
• Develop standard operating procedures, training materials, escalation practices, and process documentation for regional maintenance operations.
• Foster a culture of safety, accountability, responsiveness, technical excellence, and customer service to operations.

Technology & Reporting

• Utilize fleet management, equipment management, maintenance, telematics, and reporting platforms to monitor asset condition, preventative maintenance status, repair history, downtime, utilization, and operating performance.
• Generate regional maintenance reports, downtime reports, repair cost summaries, PM compliance reports, vendor performance reports, and asset reliability metrics.
• Analyze trends and recommend actions to improve uptime, maintenance compliance, cost control, safety, and asset lifecycle performance.
• Support implementation of new maintenance technology, telematics, inspection tools, and tracking solutions for equipment and fleet assets.

Key Performance Indicators (KPIs)

The Regional Equipment & Fleet Maintenance Manager will be measured on:

• Preventative maintenance compliance
• Equipment and fleet uptime
• Downtime reduction and repair turnaround performance
• Maintenance cost performance and budget adherence
• Repair quality and repeat-failure reduction
• DOT, OSHA, inspection, and company compliance metrics
• Vendor performance and service response times
• Asset readiness and deployment support
• Maintenance record accuracy
• Customer satisfaction from operations and area leadership

Minimum Qualifications

Education

• Bachelor's Degree in Business, Construction Management, Equipment Management, Supply Chain, Logistics, or related field preferred.
• Or Equivalent industry experience may substitute for formal education.

Experience

• 7+ years of equipment, fleet, maintenance, heavy equipment repair, shop operations, or fleet operations experience.
• 3+ years of leadership, supervisory, or regional maintenance management experience preferred.
• Experience supporting construction, industrial, energy, utility, infrastructure, heavy equipment, or fleet-intensive operations.
• Experience managing preventative maintenance programs, repair planning, maintenance compliance, vendor relationships, and repair budgets.
• Proficiency with fleet/equipment management software, maintenance systems, telematics platforms, and reporting tools.

Knowledge, Skills & Abilities

• Strong understanding of equipment and fleet maintenance management, repair operations, diagnostics, preventative maintenance, and asset lifecycle planning.
• Knowledge of OSHA, DOT, fleet compliance, inspection requirements, and equipment safety standards.
• Ability to evaluate maintenance trends, downtime drivers, repair costs, and asset reliability data.
• Strong leadership, vendor management, financial, analytical, and problem-solving skills.
• Excellent communication and organizational skills with the ability to support multiple areas, shops, yards, and project locations.
• Ability to manage competing priorities in a regional, multi-state operating environment.
• Advanced Microsoft Office, reporting, and data analysis capabilities.

Preferred Qualifications

• Certified Equipment Manager (CEM)
• Certified Fleet Manager (CFM)
• ASE certifications, manufacturer training, or heavy equipment technical certifications
• Lean, Six Sigma, or Continuous Improvement training
• Experience with telematics, maintenance management systems, ERP systems, or fleet platforms such as SAP, Oracle, Viewpoint, or similar systems
• Multi-site or multi-state regional maintenance leadership experience

Physical Requirements

• Ability to visit active construction and industrial jobsites.
• Ability to walk uneven terrain and inspect equipment.
• Occasional lifting up to 50 pounds.
• Ability to travel throughout assigned territory.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.