2+ years in recruiting coordination or HR operations
Experience with complex calendar management
Strong communication skills with a customer-service focus
High organizational skills for managing multiple priorities
Ability to handle confidential information discreetly
Willingness to work onsite in Torrance, CA, 5 days a week
Responsibilities
Own interview scheduling across teams and time zones
Host candidates onsite and manage the interview day
Coordinate candidate travel and review expenses
Maintain accurate data hygiene in Greenhouse
Facilitate the transition from offer acceptance to first day
Resolve scheduling conflicts with proactive recommendations
Keep recruitment pipelines moving by flagging issues early
Learn about the company and roles to assist candidates
Propose and implement improvements to coordination processes
Assist with various hiring needs as they arise
Benefits
Collaborative team environment
Opportunity to improve and streamline processes
Engagement with candidates from the start
Hands-on experience in a growing organization
Potential for career advancement within the company
Full Job Description
The Team
As part of the Business organization, People and Talent attracts, develops, and supports the exceptional individuals who drive Valar's success. The team partners across the company to build a high-performing organization through recruiting, employee development, engagement, and people operations.
The Role
Valar is hiring across all orgs and the volume keeps climbing. We're looking for a Recruiting Coordinator to carry live searches from week one: scheduling interviews, hosting candidates onsite, managing travel, and keeping Greenhouse accurate across every pipeline in flight. Our coordination team already runs a working process, built for a smaller company than the one we're becoming. You'll step into it, then improve it. Competing calendars, late cancellations, and shifting priorities are the normal condition here, and you'll be trusted to resolve most of it yourself. Candidates meet Valar through you first.
Key Responsibilities
Own interview scheduling across teams, time zones, and sites, including the multi-panel days.
Host candidates onsite and run the day so interviewers and candidates always know where they stand.
Coordinate candidate travel and review the expenses
Own Greenhouse data hygiene: stage accuracy, interview kits, scorecard completion, clean candidate records.
Close the gap between offer accepted and first day: background checks, paperwork, and the handoff to People Operations.
Resolve scheduling conflicts on your own judgment, bringing recruiters and hiring managers the tradeoff and your recommendation rather than the raw problem.
Keep pipelines moving with recruiters and hiring managers, flagging stalled candidates and interviewer bottlenecks before a search goes cold.
Learn what we build and who we hire well enough to answer a candidate's questions yourself.
Improve the coordination process as you learn it: bring the problem, the proposed fix, then the implementation.
Pitch in on whatever hiring needs most that week, no matter the title on it, no task here is too small when a candidate or a deadline is on the line.
Basic Qualifications
Experience managing complex calendars and using tools such as Outlook and Microsoft Office.
Strong written and verbal communication skills with a customer-service mindset.
High level of organization with the ability to manage multiple priorities simultaneously.
Ability to handle confidential and sensitive information with discretion.
Comfortable working both independently and as part of a team.
Based in or willing to relocate to Torrance, CA - 5 days onsite
Preferred Skills and Experience
2+ years of experience in recruiting coordination, talent operations, or HR coordination.
Experience using Greenhouse or a similar Applicant Tracking System (ATS).
Bachelor's degree.
Experience improving or streamlining recruiting or operational processes.
