Job Title
Records Manager
Location
Alexandria, VA 22311 US (Primary)
Category
Information Management
Job Type
Full-Time
Career Level
Staff
Education
Bachelor's Degree
Travel
Security Clearance Required
TS
Job Description
Support the development, implementation, maintenance, and continuous improvement of the OUSW(R&E) Records and Information Management (RIM) Program. Working in coordination with the Senior Records Manager and Government stakeholders, assist in ensuring organizational compliance with federal records management laws, regulations, and policies, including the Federal Records Act, National Archives and Records Administration (NARA) requirements, DoWI 5015.02, DoDM 8180.01, OSD Administrative Instruction 15 (AI-15), the Office of the Secretary of War (OSW) RIM Program Procedural Resource and Instructional Manual (PRIMER) , and the OSW Records Disposition Schedules (RDS).
Responsibilities include:
- Support the management of OUSW(R&E) records throughout their lifecycle, including identification, classification, organization, preservation, retention, and disposition of electronic and physical records.
- Review and assist in developing organizational file plans to ensure accurate identification of records, application of appropriate disposition schedules, and compliance with federal and OSW records management requirements.
- Assist in assessing records management practices across OUSW(R&E) offices, identifying compliance gaps, documenting findings, and developing recommendations for corrective actions and process improvements.
- Support internal self-evaluations and external RIM program assessments, including preparation of supporting documentation, coordination with organizational personnel, and tracking of corrective actions.
- Develop, review, and update RIM policies, standard operating procedures (SOPs), training materials, checklists, briefings, and other program documentation.
- Prepare and deliver records management briefings and training to military, civilian, and contractor personnel, including onboarding and out-processing briefings, records personnel training, and briefings for senior officials.
- Assist OUSW(R&E) offices in preparing for the transition to electronic recordkeeping environments, including assessments of shared drives, identification and organization of records, and preparation for migration to SharePoint Online.
- Research and apply federal records management regulations, NARA guidance, and industry best practices to support program compliance and modernization efforts.
- Coordinate with organizational Records Liaisons, Action Officers, and other stakeholders to resolve records management questions, review documentation, and support program implementation.
- Support the identification and disposition of eligible records, including coordination of records transfers to NARA via the OSW Records Officer, preparation of required documentation, and maintenance of records tracking information.
- Assist with records searches and information requests, records holds/freezes, and records management requirements associated with organizational changes or mission transfers.
- Maintain program tracking tools, records management personnel information, shared communications resources, and other documentation used to monitor RIM program activities.
- Prepare written reports, presentations, meeting materials, and program status updates for Government stakeholders and contractor leadership.
- Respond to routine records management inquiries and provide timely, professional support to Government customers.
- Collaborate with the Senior Records Manager to prioritize assignments, identify emerging issues, and complete assigned tasks independently while maintaining coordination on broader program activities.
Job Requirements
Required:
- Active DoD Top Secret security clearance with SCI eligibility in DISS.
- Bachelor's degree in information management, records management, library/information science, business administration, or a related field, or an equivalent combination of education and relevant professional experience.
- Demonstrated experience (at least 2-4 years' experience) supporting records and information management programs within the federal government.
- Working knowledge of federal records management principles, including records lifecycle management, file plan development, application of records disposition schedules, and electronic records management.
- Ability to research and interpret federal regulations, policies, and guidance and apply them to practical records management activities.
- Strong written communication skills, including the ability to develop clear, accurate, and professionally formatted reports, SOPs, briefings, and other documentation.
- Strong verbal communication and presentation skills, including comfort conducting briefings, facilitating working sessions, and interacting directly with Government personnel. • Strong organizational and analytical skills, attention to detail, and the ability to manage multiple assignments and deadlines.
- Ability to work independently on assigned activities while collaborating effectively with team members and Government stakeholders.
- Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and SharePoint.
Highly Desired:
- Experience supporting records management programs within the OSW (OSD) or other DoW (DoD) organizations.
- Familiarity with OSW AI-15, the OSW RIM PRIMER, and OSW Records Disposition Schedules.
- Experience conducting records management compliance assessments, file plan reviews, or organizational records inventories.
- Experience preparing or delivering records management training to Government personnel.
- Experience supporting electronic records management initiatives, shared drive assessments, records cleanup, or migration to SharePoint Online.
- Experience maintaining program data in SharePoint sites and using Microsoft Power Apps to support compliance tracking, dashboards, and reporting.
- Familiarity with NARA records disposition and transfer requirements, including permanent records and electronic recordkeeping.
- Professional certification in records management or information governance, such as Certified Records Manager (CRM) or Certified Records Analyst (CRA).
The salary range for this position is $80,000-$95,000 annually.
