Records and Information Management Specialist

Summary

This position is located in the Department of Health and Human Services, Centers for Disease Control and Prevention, National Institute for Occupational Safety and Health (NIOSH), located in Cincinnati, Ohio; Washington, District of Columbia.

Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.

Duties

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As a Records and Information Management Specialist, you will:

• Works with cross-functional teams to develop document control procedures.
• Interprets records management policies and procedure and provides general and technical advice.
• Responsible for control, security, accessibility, and integrity of critical program documents.
• Reviews program objectives, policies, operations and progress to identify potential applications for improvements and cost saving benefits.
• Provide support for collecting documents from multiple sources into a centralized system while eliminating data duplication and ensuring data integrity.
• Develops standardized functional systems related to file naming, metadata tagging, data entry, and detailed filing to support and retrieval functions.

Requirements

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Conditions of employment

• U.S. Citizenship required
• Selective Service: Males born after December 31, 1959, must be registered or exempt from Selective Service - http://www.sss.gov.
• If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• Must meet time in grade requirements.
• One-year probationary period may be required.
• If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
• Bargaining Unit Position: Yes
• Drug Screening Required: No
• Research Position: No
• Complete the initial online assessment and USAHire Assessment, if required.

Qualifications

Applicants must demonstrate that they meet the Minimum Qualification requirements as noted below.

ALL QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT - 10/27/2026

Applicants must demonstrate that they meet the Specialized Experience requirements as noted below.

In order to qualify for this GS-12 position: You must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-11 grade level in the Federal service (obtained in either the public or private sectors), performing ALL of the following:

1. Administering records and information management programs, including developing and implementing policies, procedures, retention requirements, records control schedules, and disposition activities.
2. Developing, implementing, or improving electronic records management systems, including document control, classification, metadata, access workflow, data integrity and records retrieval.
3. Evaluating records management operations for compliance and effectiveness, including conducting assessments, identifying deficiencies, implementing corrective actions or process improvements and providing technician guidance or training.
4. Evaluating federal records management operations for compliance and effectiveness with records control schedules issued by the National Archives and Records Administration (NARA), including conducting assessments and/or audits, identifying deficiencies, implementing corrective actions or process improvements and providing technician guidance or training.

Documenting Experience:

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

For resume writing guidance, please visit the USAJobs Resource Center or view their video tutorial.

In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.

NOTE: Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.

Time-in-Grade Requirement: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). You must include an SF-50 (you may need to submit more than one) that supports meeting this requirement with your application package.

OPM Qualification General Policies Website

www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=app

All qualification requirements must be met by the closing date of the announcement.

Education

This position does not have an education substitution or requirement.

Additional information

INCENTIVES

Incentives may be authorized; however, this is contingent upon multiple factors, including funds availability. If authorized, certain incentives may require you to sign a service agreement to remain in the Federal government for a period of up to 3 years. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Incentives may include the following: moving expenses, recruitment or relocation incentive; student loan repayment, superior qualifications appointment, creditable service for annual leave for prior non-federal work experience or prior uniformed military service, etc.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.