Real Estate Analyst

Job Description

CDM Smith is seeking a Real Estate Analyst to join our Corporate Real Estate Group! This team member will provide administrative, financial and analytical support for our real estate portfolio. Working under direct to moderate supervision, you will support rental payment processing, review landlord statements and lease related charges. You will also be responsible for maintaining lease and vendor records, coordinating certificates of insurance, tracking real estate documents and critical dates, and preparing routine portfolio reports.

Candidates residing on the East Coast are strongly preferred, with a particular preference for those located in or near Boston, MA or Chelmsford, MA.

The successful final candidate will:

• Review landlord statements, operating expense reconciliations, and other lease-related invoices for completeness, accuracy, and consistency with available lease and payment records.
• Process recurring and variable rent and other occupancy-related invoices accurately and within established deadlines.
• Communicate with landlords, property managers, vendors, and internal stakeholders regarding routine account balances, missing documentation, payment status, credits, and other account inquiries.
• Track sublease rental income, payments, and supporting documentation, and follow up on outstanding amounts as appropriate.
• Research and identify duplicate charges, missing credits, unpaid balances, billing inconsistencies, and other routine discrepancies; coordinate resolution and escalate material or unresolved items.
• Enter, update, and maintain accurate lease, property, landlord, vendor, payment, and insurance information in CoStar and other applicable records.
• Generate and review standard portfolio reports, including rent changes, lease expirations, payment status, document status, and other recurring reports from CoStar Real Estate Manager database.
• Assist with the collection, organization, and reporting of data supporting the Real Estate Services budget and related financial reporting.
• Distribute executed leases, amendments, and other applicable documents to the lease administration provider and track receipt, processing, and completion.
• Maintain organized and complete electronic records for leases, amendments, notices, invoices, correspondence, approvals, and other real estate documentation.
• Coordinate the collection, review, correction, renewal, and tracking of vendor certificates of insurance and related documentation.
• Monitor assigned activities and open items, follow up to facilitate timely completion, and maintain appropriate supporting documentation.
• Escalate material discrepancies, nonstandard requests, potential lease or payment issues, and unresolved matters to senior Real Estate Services staff.
• Support portfolio initiatives, process improvements, audits, data-validation efforts, and other special projects as assigned.
• Perform other duties and responsibilities consistent with the position.

#LI-LP2

#LI-HYBRID

Skills & Abilities

• Working knowledge of Microsoft Excel, Outlook, and Word.
• Basic accounting skills and familiarity with invoices, balances, credits, and payment records.
• Strong organizational skills and attention to detail.
• Ability to manage multiple assignments and recurring deadlines.
• Effective written and verbal communication skills.
• Ability to identify discrepancies, follow established procedures, and escalate issues appropriately.

Qualifications

• High School Diploma
• 4 years of relevant experience

Equivalent additional directly related experience will be considered in lieu of a college degree.

Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.

Preferred Qualifications

• A familiarity with CoStar Real Estate Manager or other lease administration platform is preferred.

Amount of Travel Required

10% or less
Additional Pay Range Information

CDM Smith is committed to fair and equitable compensation practices. This pay range is a good faith estimate representative of all experience levels for the geographic location assigned to the position. In addition to geographic location, a candidate's salary is determined by several other factors including, but not limited to, the role, function and associated responsibilities, relevant work experience, skills, required certifications, and education/training.
Additional Compensation

All bonuses at CDM Smith are discretionary and may or may not apply to this position.
Visa Sponsorship Available

No-We will not support sponsorship in the United States, i.e. H-1B or TN Visas for this position
Agency Disclaimer

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Talent Acquisition Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith Inc. and its divisions and subsidiaries staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith Inc. and its divisions and subsidiaries and any resume submitted to any employee outside of CDM Smith Talent Acquisition Team will be considered property of CDM Smith. CDM Smith Inc. and its divisions and subsidiaries will not be held liable to pay a placement fee.
Pay Range Max

USD $55.07
Pay Range Min

USD $34.42