We are seeking a
Proposal Coordinator, located on the U.S. West Coast, to play a pivotal role in our sales process by running HiBob's proposal response process from end-to-end. You will be responsible for crafting comprehensive, compelling responses that effectively communicate HiBob's value proposition and capabilities. In addition to proposal management, this role will assist in the development and curation of proposal related tools and processes, such as a repository of proposal-related information and collateral as well as other projects as needed.
Beyond day-to-day proposal and project work, this role offers opportunities for strategic influence via close alignment with both regional and global teams/leaders. If you're someone who can thrive in a fast-paced, high-growth environment where you develop and execute strategies and collaborate cross-functionally with every area of the organization this is a fantastic opportunity for you.
**Note: We are prioritizing candidates located in the PST time zone to meet the business needs of collaborating effectively with our Americas and APJ teams. Base salaries for this role range from $110,000 - $135,000 per year. Additionally this role has a variable compensation component.Job requirements- 5+ years of experience in RFP/proposal management, technical writing, or a related role (preferably in SaaS/HR tech)
- Excellent written and verbal communication skills with the ability to convey complex information clearly
- Strong project management and organizational skills to handle multiple priorities and deadlines
- Proficiency with AI RFP tools like Inventive, etc., as well as G-Suite
- Understanding of HR processes, challenges, and technology solutions is a plus
Job responsibilities- Manage the end-to-end RFP and proposal response process, ensuring high-quality and timely delivery of multiple simultaneous projects.
- Find and create efficiencies in the business to help streamline the process
- Assist in developing detailed, professional proposal documents that articulate HiBob's products, services, and unique value
- Leverage AI tools like ChatGPT, Google Gemini, or others to utilize, build and maintain a robust repository of response content and sales enablement materials
- Work closely with Global Proposals team members and Product Marketing to create content assets and prepare for new product launches
- Collaborate with cross-functional teams (Sales, Product, Finance, Security, Legal, etc.) to gather accurate information for both one-off and ongoing use
- Identify gaps and provide insights to enhance our proposal strategy based on customer feedback
- Stay up-to-date with industry trends, competitive landscape, customer needs, and HiBob's evolving product roadmap
- Act as leader; closely collaborating with GTM leaders and teams in strategic alignment, presenting process/tool updates, and identifying improvements.
Job benefitsAt HiBob, our people are at the heart of everything we do.
We're building a global village of ambitious, thoughtful, and talented Bobbers who want to do the best work of their careers. With a vibrant NYC office and remote teammates across the country, we've created an environment where people can be themselves, grow quickly, and make a real impact.
Joining HiBob means working alongside exceptional people while being supported with
competitive compensation, comprehensive benefits, and
pre-IPO equity, including the perks below.
Ownership & Financial- Equity in a global, high-growth HR tech SaaS leader
- 401(k) with a 3% company match effective the month following your start date
- $2,500 employee referral bonus
Health & Wellbeing- Medical, dental, and vision coverage from day one
- $1,920 annual wellness stipend to support your physical and mental wellbeing
- Annual Headspace membership and expanded wellness benefits
Workplace Flexibility- Hybrid working model for Bobbers in the NY metro area
- Temporary work from anywhere for up to 2 months per year (after 6 months)
Work-Life Balance- Generous paid time off and company holidays to rest, recharge, and enjoy
- Bob Balance Days - 4 additional days within a calendar year - Enjoy a company-wide long weekend at the beginning of each quarter
- Your birthday off - plus a special gift from us
Work From Home- Home office allowance to set up your ideal workspace
Community & Culture- Two paid Social Impact days each year to give back to causes you care about
- Frequent team and company social events, both in-person and virtual
- Dog friendly office
Location Eligibility: While this is a remote position, HiBob is currently authorized to hire in the following states: AZ, CA, CO, CT, DC, FL, GA, IL, IN, KS, MA, MD, MN, NC, NH, NJ, NV, NY, OH, OK, OR, PA, RI, SC, TN, TX, UT, VA, WA. Candidates must reside in one of these states to be considered for employment
Join HiBob and be part of a dynamic, people-centric organization where your impact will shape the future of work. Apply now and unleash your potential in a supportive, inclusive environment that celebrates your uniqueness
