Position: Estate | Property Manager - Miami, FL
Location: Miami, FL (Local Candidates Only)
Residences Managed: 1 Residence
Fleet Managed: 5-10 Vehicles
Salary: $110,000 per year
Local candidates only, please!Job Overview:We are looking for an experienced Estate | Property Manager to take the lead in managing our client's private residences in the Miami area. The role involves overseeing all aspects of property maintenance, coordinating with vendors, managing a fleet of luxury vehicles, and assisting with event planning. The ideal candidate is proactive, highly organized, and has a solid understanding of general contractor-related responsibilities to ensure that all properties and vehicles are maintained to impeccable standards.
In this position, you will collaborate closely with the Principal and/or the Residential Security Team leadership to maintain security protocols and address any urgent repair or operational needs. With a fleet of 12-15 vehicles under your oversight, you will also handle logistics and ensure everything runs smoothly. The role requires being on-call for emergencies, repairs, and other time-sensitive matters.
This is a full-time, salaried role for a local professional who can handle multiple properties and high-end assets with precision and professionalism. If you bring strong estate management experience, fleet management expertise, and a hands-on approach to property care, we encourage you to apply.
Key Responsibilities:Property & Operations Management:- Oversee the daily operations of designated residences, ensuring they function efficiently and remain in peak condition
- Conduct routine inspections and preventive maintenance to extend property longevity
- Address property-related issues promptly, prioritizing long-term property health
- Manage small construction or renovation projects, ensuring quality control and adherence to timelines
Vendor & Contractor Coordination:- Build and maintain strong relationships with third-party vendors and contractors (e.g., maintenance, landscaping, housekeeping services)
- Schedule, coordinate, and oversee vendor work to ensure high-quality service
- Manage contracts, invoices, and vendor communications
- Oversee structural repairs, renovations, and mechanical system maintenance, ensuring compliance with high standards
Security & Safety Collaboration:- This position will fall under the chain of command of the client's executive protection team, primarily working alongside The Residential Security Team's leadership
- Adhere to security-related protocols, including access control and confidentiality terms and conditions
- Ensure all contractors and vendors adhere to security protocols while scheduling on-site visits and estate management tasks
Fleet Management (5-10 Vehicles):- Oversee fleet operations, ensuring all vehicles are well-maintained, serviced, and ready for use
- Schedule routine maintenance, detailing, and repairs to ensure optimal performance and longevity
- Manage vehicle registration, insurance, and compliance with local regulations
- Track fuel usage, mileage, and wear-and-tear trends, implementing cost-effective solutions
- Coordinate vehicle schedules and ensure vehicles are available for executives and guests as needed
- Work with security personnel to implement vehicle security
Event & Guest Coordination:- Assist in planning and coordinating private events at the residences, working with event planners, security personnel and vendors as needed
- Ensure residences are properly prepared for guests, including logistics, outdoor setup, and last-minute adjustments
Emergency Response & Crisis Management:- Be on-call for emergencies, including urgent repairs, security concerns, and property-related incidents
- Quickly assess situations and implement immediate solutions to minimize disruption
- Handle urgent structural, plumbing, electrical, or HVAC issues, coordinating quick and effective repairs
Qualifications and Experience:- Minimum of 5 years of experience in estate and/or property management; experience in a similar role in a luxury hospitality operational role is a plus!
- Demonstrated expertise in vendor and contractor oversight, property maintenance, and a working knowledge of general construction
- Strong problem-solving abilities, including the capacity to respond to on-call emergencies
- Exceptional communication, organizational, and time management skills
- Proficiency with smart home technology and high-end residential systems is required
- Experience with luxury vehicle care and fleet coordination is strongly preferred
- Flexibility with work hours, including availability for occasional after-hours needs
- Must be based in the Miami - no exceptions
- Must be legally authorized to work in the United States
- Must be willing to complete a comprehensive background check
Preferred Knowledge:- Building Codes & Permitting - Knowledge of local and state regulations
- Structural & Mechanical Systems Knowledge - Familiarity with electrical, plumbing, HVAC, and smart home technology
- Risk Management & Safety Compliance - Knowledge of OSHA and safety protocols for on-site work
- Budgeting & Cost Estimation - Knowledge of repair and renovation costs, ensuring projects stay within budget
Salary and Benefits:- $110,000 Annually
- 5 paid sick days
- Paid vacation days
- Holiday pay
- 401(k) with 4% employer match
- Medical insurance - Client pays 100% of employee medical plan, and provide a generous credit for up to 4 family members
- Dental insurance
- Vision insurance
- Long Term Disability
- Short Term Disability
- Critical accident and illness coverage
- Life Insurance and AD&D Insurance
- Supplemental Life Insurance
Employment with Keelson is at-will, meaning that you or Keelson may terminate the employment relationship at any time, with or without cause, and with or without notice.
