Job DescriptionDewberry is currently seeking a detail-orientedProject Support Specialist to support our Transportation group in our Owings Mills, MD office. Typical assignments are diverse and require strong communication and collaboration skills. This position will provide the opportunity to support our Deputy Business Unit Manager and project managers/engineers with project account set-up, financial reporting support, progress reports, invoices, site notifications, as well as general administration.
Responsibilities
Financial Coordination Responsibilities:
- Project contract setup and contract verification
- Processing subconsultant agreements and invoices
- Collections and tracking outstanding invoices
- Completing manual project invoices using excel for select Clients
- Preparing project close out letters
- Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed)
- Assist with day-to-day financial management of assigned projects
Administrative Responsibilities:
- Meeting coordination (schedule food and beverage services, set up virtual / in-person meetings, send reminders) & processing Meeting notes
- Handle sensitive information with complete discretion
- Point of contact with Building Management and responsible for coordination with various contractors
- Assist with file and archive both electronic and hard copy project-related documents
- Track departmentleads using internal lead tracking software for proposals and change orders
- Coordination of mailing letters and site/hearing notices
- Assist with tracking office supplies and placing orders
- Other administrative duties as required
Required Skills & Required Experience
- 5+ years of relevant experience required
- Bachelors level Business education preferred, with a high school diploma or equivalent required
- Proven history of maintaining financial and technical data
- Knowledge of business contracts and invoice processing
- Proficient with Microsoft Office Suite, particularly Excel, knowledge of financial data basesystems, and the use and application of business tools and workflows
- Excellent verbal and written communication skills
- Ability to multi-task, with excellent organizational skills
- Self starter, with demonstrated ability to translate direction, feedback, and strategy intoactionable results
- Strong collaboration skills with employees at all levels and from various parts of an organization
- Ability to interpret data and identify issues based on trends
The salary range for this position is $72,000 - $91,000.
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*At this time, Dewberry will not sponsor a new applicant for work authorization.
