Job DescriptionJOB SUMMARYThis position plays a critical role in ensuring the success of the ARIA NINM Frontier Science Hub Initiative by developing, implementing, and administering advanced financial, data and operational solutions for the program. The incumbent will work closely with internal and external stakeholders to establish and manage subcontracts and subawards, monitor the performance of new research programs, and analyze and upload data for data sharing to provide informed recommendations that guide the strategic financial direction of the ARIA NINM Frontier Science Hub. This role also involves preparing and presenting proposals, reports, and budgetary analyses to faculty leadership and funding partners, ensuring transparency and alignment with the initiative's goals. Beyond financial oversight, the Senior Project Manager will coordinate and oversee policy and program communications for the ARIA NINM Frontier Science Hub, fostering effective collaboration both internally within UCSF and externally across the consortium. This includes developing strategic messaging and communication frameworks to ensure seamless integration and alignment across institutions.
The incumbent will also partner directly with the Vice Chair for Research and the department's Research Leadership Team to establish, refine, and implement research policies, programs, and procedures that support the department's research mission more broadly. The Research Leadership Team carries out projects across the following domains to benefit the department, which this position enables:
- faculty oversight
- research and grant administration
- faculty recruitment
- strategic development and planning
- education and training
This role requires a high level of strategic thinking, operational expertise, and the ability to navigate complex organizational structures and partnerships in a dynamic research environment.
ResponsibilitiesKey Responsibilitiesof timeEssential Function (Yes/No)
Key Responsibilities(To be completed by Supervisor)10
yesLeads efforts to conduct highly complex analyses across a broad spectrum of programs, policies and initiatives or provides in-depth, complex analyses as a specialist in one policy field.
10
yesDevelops and coordinates policy or program communications; formulates strategies for education and enforcement.
35
yesDevelops and advocates data sharing solutions to organizational or research program issues, including developing and administering new systems, policies, processes, or programs.
10
yesProvides analyses for complex budget, funding, financial, or academic data, systems and resource projects working directly with internal and external constituents.
5
yesProposes, leads and / or participates on policy, strategy and planning committees and working groups.
5
yesResearches and summarizes best practices in field.
5
yesDevelops proposals and recommendations to guide and support a broader strategic direction for the function, research initiative, program and / or organizational unit.
5
yesCollaborates with partners to coordinate the development, implementation and monitoring of new programs and processes.
0
Makes high level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy in order to negotiate with or persuade officials to adopt the proposed solution or program / process recommendations.
5
yesLeads and directs a wide variety of projects and follows through with all levels of staff and individuals inside and outside the organization.
5
yesGuides and directs planning which may include senior management, faculty, and / or external constituencies.
0
May lead a team of lower level analytical, research and administrative staff.
5
yesDevelops and presents complex proposals on a broad range of issues to include problem identification, costs, benefits and options.
0
0
100%
(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)QualificationsRequired:
- Bachelor's degree in related area and five years of experience / or equivalent experience / training.
- Advanced knowledge of common organizational- or research-specific and other computer application programs.
- Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing.
- Ability to use discretion and maintain all confidentiality.
- Advanced project management skills.
- Thorough knowledge of organizational or initiative processes, protocols and procedures.
- Ability to multi-task with demanding timeframes.
- Advanced knowledge of applicable policy analysis techniques.
- Advanced analytical / problem-solving skills.
