Project Manager (PM)
Supervisor: Sr. Project Manager
Classification: Full-time, exempt
The Project Manager (PM) is responsible for the financial and contractual success of their portfolio of projects. They own each project from contract signing until it is turned over to O&M. The PM is the primary contact and the hub of all communications involving the project. They manage the schedule, cost management, procurement, job set up, and close out. Working closely with the Design Engineer, Construction Manager, and General Foreman, they support safety, quality, and site efficiency. This is a hybrid position, with the ratio of office/remote work determined by operational demands. You must currently reside in San Diego or Riverside Counties.
PRIMARY RESPONSIBILITIES & DUTIES
- Business Objectives - Ensure that the project supports all company goals such as timely revenue, gross margins, and customer satisfaction.
- Billing - Continuously track project portfolio billing schedule. Report through the Sage Intact ERP Platform.
- Costs and Margins - Track budget to actuals to protect margins and identify potential change orders. Initiate and negotiate COs when needed.
- Risk - Keep Director of Project Management informed of any threats to project objectives.
- Project Budget and Labor Tracking - Weekly meetings with Construction Director and COO to review man hours, billing projections, P/L, upcoming manpower needs, WIP, etc.
- Billing and Collections - Submit timely trial SOVs/invoices to clients to get approval prior to billing. Instruct CAS on what to invoice for each Billing Period and follow up (as requested by AR Collections) to obtain on-time payment.
- Contract Deliverables - Fully understand the contract documents and any other customer agreements and fulfill all requirements at or above expectations.
- Scheduling - Build and maintain a project schedule showing all critical events in the project.
- Project Coordination- Coordinate with all GCs to ensure critical path construction activities are mobilized in a timely manner and in conjunction with other trades. Ensure that all work on each jobsite is completed in accordance with the overall project scope and schedule.
- Subcontracting - Negotiate and contract with subcontractors, as needed, for labor compliance and scope of work requirements.
- Procurement - Order appropriate Materials and Equipment for projects per the PMO-CM Matrix. Review all orders to ensure accuracy and within budget.
- Installation Efficiency - Cost per Watt OR per Sq Ft- Actively engage in month-to-month monitoring of the installation cost per watt (or Sq Ft for solar hot water) as well as the number of man hours per module and actively identify measures to reduce these costs where practical and so long as it does not conflict with safety or installation quality. Discuss at recurring operations meetings in consultation with the COO & Construction Director.
ACTIVITIES TO PROMOTE THE ABOVE ROLES & RESBONSIBILITIES
- After-Action Reports - Document any issues experienced on specific jobs to provide a feedback loop to the engineering and design portions of the operations team.
- Schedule Project Kickoff, Design Review and Pre-Mobilization Meetings - Schedule meetings as established in SOPs. Initially within two weeks of being assigned a new Job - Project Kickoff. When the Design Engineer indicates the Design is ready for review and prior to Submittal to AHJ - Design Review Meeting and minimum of one week in advance of mobilization - Design Review Meeting.
- Client Meetings - PM should conduct routine meetings with client and project team to maintain alignment and communication.
TEAM BUILDING & CULTURE
- Embody and promote the Cal Solar core values and demonstrate those values in interactions with internal and external stakeholders.
- Foster open communication, team building, and sharing of best practices amongst all employees, to help create a continuous learning environment that drives team knowledge & preparedness.
- Continually evaluate construction processes, finding new means and methods of construction (out-of-the-box thinking) & share best practices to help increase safety, profitability, quality, efficiency, etc. that can be captured within Standard Operating Procedures (SOPs).
- Encourage employees to take an active role and be accountable for their career growth.
- Oversee the training and development of all direct reports through the performance planning process and maintaining1:1 meetings/check-ins, coordinating with the HR team to help identify available LMS courses and/or develop new training courses that may assist in their professional and personal development.
- Establish and maintain good working relationships with governing agencies, inspectors, owners, GCs, and other subcontractors.
- Support efforts to recruit and hire employees that fit our core values and safety/quality culture.
- Champion Equal Employment Opportunity (EEO) and Affirmative Action Programs.
Key Qualifications & Required Skills/Abilities
- Four-year college degree and/or equivalent work experience desirable.
- Currently reside in San Diego/Riverside Counties.
- Experience project managing commercial/industrial solar construction projects, and supervising/managing subcontractors.
- Strong understanding of the NEC (wire sizing, equipment ratings, installation requirements, etc.), NFPA 70E electrical safety guidelines, and plumbing code, with ability to reference these codes as required.
- Working knowledge of Uniform Building Code (UBC) and building materials/techniques.
- Strong understanding of grid-tied PV, solar domestic hot water, piping systems, pumped fluid circuits, and closed-loop heating systems.
- Ability to read, understand, problem-solve, implement site-redesign, and mark-up (redline) electrical, plumbing, and structural plans.
- Experience working directly with city/county permitting offices and inspectors.
- Excellent verbal and written communication skills, with ability to communicate effectively with internal and external stakeholders.
- Strong interpersonal and customer service skills/mindset.
- Excellent organizational, attention to detail, analytical/problem-solving, time management and decision-making skills.
- Possess a positive attitude, ability to work independently, show initiative, and operate with a sense of urgency.
- Excellent time management skills - ability to meet deadlines, prioritize tasks, delegate, and support multiple projects in various stages of preconstruction & construction.
- Strong supervisory and leadership skills with the ability to effectively train, motivate, and hold others accountable.
- Strong experience with Dropbox, SCOOP, Sage Intact Accounting, or similar software.
- Ability to work extended hours to setup projects & field crews for optimal/efficient execution daily.
- Travel required within California.
Benefits:
- Competitive hourly and salary rates DOE.
- Health, vision and dental insurance.
- 401(k) plan.
- Paid holidays.
- Flexible PTO.
The starting annual base pay for this role is between USD $115K - $125K. The actual base is dependent upon many factors, such as: location, training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.
