The RoleSemafor is seeking a highly organized, proactive Project Manager to join the Partnerships Management team. You will support the execution of integrated client partnerships across live events, digital advertising, custom content, and other commercial programs as Semafor grows its year-round portfolio of global convenings.
Reporting to the Head of Partnerships Management and working closely with senior Partnership Account Leads, you will own the day-to-day coordination behind assigned partnerships: timelines, deliverable tracking, meeting prep, documentation, and cross-functional follow-up. This frees senior leaders to focus on strategy, executive relationships, and commercial growth.
Project Managers work as a shared resource across the portfolio, collaborating with Editorial, Audience, Concierge, Events, Marketing, Creative, Revenue Operations, and other teams, while functional owners remain responsible for their own deliverables. This is an excellent opportunity for an early-career project manager who thrives in a fast-paced environment and enjoys bringing structure to complex work.
Your ResponsibilitiesPartnership Project Management- Own project plans, workback schedules, deliverable trackers, and milestones across assigned client partnerships.
- Coordinate day-to-day work across multiple accounts, keeping deadlines, dependencies, and owners clearly documented.
- Flag delivery risks and delays early, escalating to Partnership Account Leads with recommended next steps.
- Track contractual deliverables from kickoff through final reporting and closeout, including deliverable reconciliation.
Client Meeting and Administrative Support- Prepare meeting agendas, briefing materials, status updates, and presentations using approved templates.
- Attend client kickoffs and planning meetings, documenting decisions, action items, owners, and deadlines.
- Serve as a secondary client contact for routine matters such as scheduling, asset collection, and reminders, escalating strategic or sensitive issues to account leads.
- Keep correspondence, approvals, and project documentation organized and accessible.
Cross-Functional Delivery Coordination- Coordinate timelines and dependencies across Editorial, Audience, Events, Marketing, Creative, Revenue Operations, Product, and other teams.
- Track partner requirements for live events, digital advertising, newsletter sponsorships, and branded content.
- Support smooth post-sale handoffs from the Revenue team, ensuring commitments and objectives are documented.
- Hold teams accountable to deadlines while specialized teams retain ownership of their work.
Materials, Reporting and Documentation- Assemble polished client-facing presentations, updates, and partnership reports.
- Consolidate campaign performance data and event reporting into clear, client-ready summaries.
- Run quality and completeness checks on materials before circulation.
Process Improvement, AI and Operational Efficiency- Help implement standardized project management processes, templates, and workflows.
- Use AI and automation tools to streamline meeting notes, action tracking, and status reporting, with appropriate quality control and confidentiality.
- Contribute to scalable systems that give leadership visibility into workload, progress, and risk.
Professional Development- Build deep knowledge of Semafor's commercial products and the full partnership lifecycle, taking on more client-facing ownership over time.
What Makes You Qualified- 2-4 years of experience in project management, project or account coordination, or client services, ideally in media, marketing, advertising, or events.
- Exceptional organization and attention to detail, managing multiple projects, deadlines, and stakeholders at once.
- Strong project management instincts: anticipating roadblocks, following through independently, and surfacing risks early.
- Excellent written and verbal communication, with confidence working with senior stakeholders and external clients.
- Strong proficiency in Google Workspace (Slides, Sheets, Docs) and experience with tools such as Asana or Monday.com; familiarity with Boostr or Google Analytics is a plus.
- Comfort organizing campaign data and turning it into clear, accurate updates and reports.
- Familiarity with, or enthusiasm for, AI and automation tools that improve workflows.
- Experience with live events, digital advertising, branded content, or integrated marketing programs is a plus.
- Ability to coordinate across teams without direct authority, with sound judgment on when to escalate.
- A collaborative, low-ego mindset; respect for journalism and editorial independence; and interest in global business and geopolitics.
Additional Job Details- Based at Semafor headquarters in New York, NY or Washington, DC, with a mandatory four-day in-office schedule (Fridays from home).
- Flexible hours around events, plus domestic and international travel as needed.
- Salary range: $74,000-$92,000 per year, based on education, experience, and qualifications.
Additional job detailsSemafor offers a Flexible Paid Time Off (PTO) policy to our full-time, salaried employees who may take paid time off as-needed without a prescribed limit or defined balance.
