Salary : $143,142.00 - $200,398.00 Annually
Location : Millbrae, CA
Job Type: Full-Time
Job Number:Division: Rail
Department: Engineering & Construction
Opening Date: 06/05/2026
Closing Date: 6/28/2026 11:59 PM Pacific
General The Project Manager reports to the Director, Capital Program Delivery, and is responsible for developing, managing, and administering assigned Mid-range to small rail projects from design through construction phase for the Peninsula Corridor Joint Powers Board (Caltrain)
Essential Functions & Duties- Develop and manage the scope, schedule, and budget of Caltrain capital projects ensuring alignment with organizational goals and project objectives
- Responsible for the project lifecycle from project planning, design, procurement, construction, integration, commissioning, and closeout.
- Develop and maintain the project execution plan for assigned projects which will be part of the PMP during planning phase and updated during each phase of the project.
- Manage and coordinate all resources necessary to deliver assigned projects, including cross function departments within Rail and external consultants, Resident Engineers, construction management staff, contractors, third parties and regulatory agencies throughout the project.
- Ensure safety first and always core value is implemented through life cycle of project delivery.
- Work closely with the assigned project engineer (s) to ensure that all deliverables are compliant with Caltrain standards.
- Acts as liaison with internal and external stakeholders for assigned projects.
- Acts as the Point of Contact with internal and external stakeholders for assigned projects. Manage coordination and communications with all involved parties, including other agencies, third parties and tenant railroads
- Provide board and executive level reporting on project status, performance metrics and critical risks.
- Manage the Designer of Record and Construction Contractor to ensure delivery of the assigned projects.
- Oversee Project contract administration, change management and claim avoidance to protect Caltrain's interest.
- Investigate, negotiate, and resolve project issues. Identify the root cause of problems and present appropriate solutions. Escalate issues to the Delivery Directors accordingly to ensure timely resolutions.
Examples of Essential Duties:- Represent assigned Caltrain projects at meetings, including monthly internal project reviews.
- Perform project management duties: develop and maintain project Management plan which includes the scope of work, project staffing plan with clear roles and responsibilities; process workflow of the tasks within the project team and with stakeholders, invoice approval workflow, design review workflow, etc.
- Partner with Project Engineer and construction management in preparation and review of cost estimates; monitor and produce status reports, schedules, and budgets; monitor work in progress; approve, negotiate, and execute, funding agreements and consultant contracts, authorizing contract payments per contract.
- Collaborate with Contracts and Procurement for different procurements required for the JPB, including Professional Services (work directives) and Contract Operator Support Construction Procurement.
- Work with Project Scheduler to create Work Break Down structure and resource load project schedule
- Responsible for reporting project risk.
- Manage Consultant Design team.
- Prepare project reports and presentations for Management, the Board of Directors, and other stakeholders on assigned projects.
- Negotiate and resolve project issues.
- Work closely with the assigned project engineer to ensure all deliverables are compliant with Caltrain standards.
- Work collaboratively with key stakeholders to represent Caltrain for assigned projects.
- Performs all job duties and responsibilities in a safe manner to protect one's self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
- Perform other duties as assigned.
Minimum Qualifications - Bachelor's degree in Civil engineering or construction management or related field
- Three(3) years full-time experience in project management of construction projects
Preferred Qualifications- A California Professional Engineer (PE) license is preferred.
- Experience in Rail or Transit Projects.
- Possess strong written and verbal communication and presentation skills.
- Possess a California driver's license with a safe driving record.
- Different procurement methods experience, such as Design Build, Progress Design Build, CMGC and Design Bid Build.
- Certified Project Manager Certificate from the Project Management Institute
The selection process may include a panel interview, written and skills test assessments, or supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process.
How to Apply - Complete an online employment application by 11:59 p.m. of the listed closing date. Resumes and cover letters will not be accepted in lieu of fully completed applications. It is the applicant's responsibility to ensure that applications are completed with all relevant information (experience, education, certifications, licenses, references and/or other information).
Below is a summary of the comprehensive benefits provided to District full-time employees:
Health and Welfare Benefits:
- Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program. The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
- Free Dental and Vision Benefits provided - Employer Covers Premiums
- Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
- Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.
Retirement Medical Benefits:
- Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
- Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.
Holidays and Paid Time Off:
- Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours). As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
- Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
- Floating Holidays - District employees can earn up to five (5) floating holidays.
Financial Planning Benefits:
- Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.
- CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
- Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
- Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
- Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.
Growth and Education Benefits:
- Professional Development - Access to LinkedIn Learning and San Mateo County's professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
- Computer Loan Program - Interest-free two-year loan with a maximum amount of $2,000.
Other Amazing Benefits:
- Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
- Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
- Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.
For union employees, all of the above benefits are subject to the employee's Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.
