POSITION SUMMARY The
Project Manager, Admin & Finance Fairs & Events, is responsible for Home Games, Away Games, and F&E KAM-related finance support; weekly reporting; E-Fairs aligning with corporate finance and guiding the team as/when needed; month-end file-level closing; monitoring timely payment collection; keeping reports; and ensuring balanced working capital management. Also monitor the operation team, notify them if needed anything related to finance and operation. Some travel to USA trade shows may be required.
This position will report to the Senior Director of Fairs and Events in North America.
ESSENTIAL DUTIES AND RESPONSIBILITIES- Manage all finance and admin matters for Fairs & Events in North America.
- Lead the monthly closing; monitor the team to ensure the right expense and income provisions are in the file.
- Communicate with overseas agents, customers, airlines, ocean terminals, customs brokers, and trucking companies to ensure timely booking of all invoices and release of payments; manage all vendors.
- Timely register all vendors in the finance system
- Prepare and submit required weekly and monthly reports to management and the F&E team in North America, including the commercial master job management report, outstanding payment collection report, pending vendor invoices, and monthly closing report.
- Approval of supplier invoices for invoicing to offices overseas.
- System training and support to new team members - E Fairs and CW2
- Support the entire Fairs and Events team in North America with all admin-related tasks, including business cards, travel cards, and maintaining all certificates as records.
REQUIRED SKILLS & COMPETENCIESEducation & Experience: - Minimum of 10 years' finance & admin experience in Freight Forwarding, preferably tradeshows or special events department.
- Bachelor's degree or Logistics or equivalent fields is required; In Lieu of a bachelor's degree, 5 years' experience will be accepted.
Computer Skills: - Experience with CargoWise, SAP knowledge is advantageous.
- Strong proficiency in MS Office applications is needed.
Certificates & Licenses: NA
Language Skills- English (reading, writing, and verbal)
Mathematical Skills Other Skills - Proficiency in Microsoft Office Suite Experience.
- Cargo Wise logistics software would be helpful.
- Language Skills Fluency in English required.
- Knowledge of additional languages is a plus but not required.
- Basic understanding of accounting.
- Ability to perform basic mathematical calculations, such as calculating costs and rates.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Attention to detail and accuracy.
- Ability to work well under pressure in a fast-paced environment.
Other Physical Requirements: While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. Specific vision requirements of this job include close vision and distance vision. Must be able to travel by plane and automobile.
Work EnvironmentWhile performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.
For this position, the expected base pay range is $75,000.00 - 92,000.00 annually. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.
Information regarding DSV's benefits offerings, including eligibility, coverage options, and plan
details, is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.
project Manager, Admin & Finance, Fairs & EventsSchaumburg
