Project Coordinator, Facilities Management – Permanent Full-Time (1.0) / Coordonnateur ou coordonnatrice, planification des installations - poste permanente à temps plein (1,0)

Compensation Pay Range:

Job Description:

Please Note: If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received. 

POSITION SUMMARY

The Project Coordinator position provides an exciting opportunity to deliver capital projects, on time and on budget, while meeting CHEO and client requirements.  You must be self motivated, deadline oriented, builds effective relationships with colleagues and stakeholders.  By assisting in the delivery of projects, you will coordinate the planning, design development, project budget development, implementation and evaluation of key facility projects and initiatives. The Project Coordinator will be responsible for working with key stakeholders to develop project plans, track deliverables, update project status reports on low and high complexity projects while assisting in scope definition, schedule and budget development. Being proactive and highly detailed, the incumbent will have demonstrated experience in project management coordination relative to the fields of architecture, design, mechanical and/or electrical disciplines, have excellent communication (both verbal and written) skill, as well as presentation and networking skills.

The Project Coordinator will report to the Senior Project Manager/ Project Manager and assist with the planning and execution of the end-to-end project delivery. You will be part of a project management team who will liase with various Hospital departments, Ministry of Health, City Building Department, vendors etc. to ensure project timelines, deliverables and budgets are met and, ultimately, leading to project success.

This is an exciting time to join CHEO.  We are currently redeveloping the existing campus buildings to address code compliances while renewing major infrastructures.  Some of our projects include:  Sprinkler system implementation program, AHU Asset renewals, building envelope repairs and renewals, Deep Energy Initiatives, expansion and relocation of various departmental programs, Surgical Operating Room Renewals and the preparation of One Door for Care occupancy.  In addition to some of these major capital projects, we also implement yearly capital expenditure programs such as VAV replacement program, upgrades to our cafeteria, implementation of a lighting upgrade program, and upgrades to our MRI suite and equipment. 

JOB SUMMARY: 

Key Responsibilities:

• Project Planning and Initiation:

  • Development of comprehensive project plans, including scope, budget, schedule, and resource allocation.

  • Assist PM in conducting risk assessment and develop risk registers in consultation with key project stakeholders.

  • Assist PM in coordinating with hospital leadership and department heads to align project goals with organizational objectives.

• Project Execution:

  • Assist PM during all phases of project implementation, from feasibility, design and construction to commissioning, handover, operational readiness and move management.

  • Assist in management of project teams, including architects, engineers, contractors, and subcontractors.

  • Ensure compliance with all regulatory requirements, hospital policies, and safety standards.

• Technical Aspects:

  • Utilize advanced project management software and tools to track progress and manage resources.

  • Understanding the mechanical, electrical, med-gas and other infrastructure elements at the hospital

  • Assist the PM with the integration of sustainable design principles and energy-efficient technologies in project execution.

• Contractual Aspects:

  • Coordinate with CHEO procurement department for procurements of services and FF&E and participate in procurement posting activities, evaluations and award.

  • Development of scope of works and evaluation criteria in support of procurement activities.

  • Assist in Administration of standard contracts such as CCDC, OAA and CHEO service agreements etc.

  • Assist the PM in addressing any contractual disputes or issues promptly and effectively.

• Budget and Change Management:

  • Monitor project budgets and control costs to prevent overruns.

  • Track expenditures, ensuring financial accountability.

  • Undertake the tracking, review and implementation of change management.

• Stakeholder Communication:

  • Serve as the primary point of contact for project stakeholders, including hospital staff, and external stakeholders.

  • Provide regular updates on project status, addressing any issues or concerns promptly.

  • Facilitate effective communication and collaboration among project team members.

• Quality and Performance Monitoring:

  • Implement quality control measures to ensure project deliverables meet specified standards.

  • Conduct regular site inspections and audits to monitor progress and compliance.

  • Address any deviations from project plans and implement corrective actions as needed.

• Reporting Aspects:

  • Prepare detailed project reports, including progress updates, financial summaries, and risk assessments.

  • Oversee maintenance of comprehensive project documentation, including contracts, reports, and records.

  • Ensure all project documentation is accurate, up-to-date, and accessible.

  • Utilize reporting tools and software to generate real-time data and insights for stakeholders.

QUALIFICATIONS:

• Bachelor's degree in Engineering, Architecture, or a related field OR a combination of Post secondary education experience in the field, and relevant construction projects delivery experience (Essential)

• CAPM (Certified Associate in Project Management) certification or equivalent (Preferred).

• Minimum of 3 years of experience in project management, with a focus on construction project delivery. (Essential)

• Ability to manage multiple projects simultaneously and work effectively under pressure. (Essential)

• Criminal Record Check (Essential)

• Excellent interpersonal and professional communication with internal and external colleagues and stakeholders (Essential)

• Strengths in public speaking and giving demonstrations (Preferred)

• Excellent organizational skills (Essential)

• Excellent MS Office Skills (Essential)

• Computer proficiency in MS Project (Preferred)

• Proficiency in project management software and tools. (Essential)

• Strong analytical and problem-solving abilities. (Essential)

• Ability to build and maintain positive relationships with diverse stakeholders. (Essential)

• Commitment to delivering high-quality results and continuous improvement. (Essential)

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process.  This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

Veuillez noter : si vous êtes actuellement un employé du CHEO ayant accès à Workday, veuillez postuler à cette offre via l'application Workday en tant que candidat interne.

Veuillez noter : pour postuler avec succès à ce poste, veuillez soumettre votre candidature avant 23 h 59 la veille de la date de clôture annoncée dans l'affichage pour vous assurer que votre candidature est reçue.

Le CHEO est l’un des rares chefs de file mondiaux en matière de santé pédiatrique et il compte près de 4 500 employées et employés, membres du personnel médical, apprenantes et apprenants qui se consacrent à aider les enfants et les jeunes à vivre leur vie le mieux possible. Classé dans le premier un pour cent des hôpitaux canadiens pour la numérisation de son infrastructure clinique, le CHEO combine l’excellence dans les soins cliniques, la recherche et l’éducation pour faire progresser les soins sans discontinuité là où ils sont nécessaires, et ce, de manière et aux endroits appropriés. Chaque année, le CHEO aide plus de 500 000 enfants et jeunes de l’Est de l’Ontario, de l’Ouest du Québec, du Nunavut et du Nord de l’Ontario. Les sondages sur la satisfaction des patientes et patients ont révélé à plusieurs reprises que le CHEO est le meilleur endroit pour les soins pédiatriques en Ontario, et le magazine Forbes l’a désigné à deux reprises comme le meilleur endroit où travailler dans le domaine des soins de santé au Canada. Le président-directeur général du CHEO, Alex Munter, a reçu le prix du PDG de l’année décerné par le magazine Faces en 2020.

RÉSUMÉ DES FONCTIONS

Le poste de responsable de la coordination de projet offre une occasion intéressante de réaliser des projets d’immobilisations, dans le respect des délais et du budget, ainsi que des exigences du CHEO et de la clientèle. La personne titulaire du poste doit être motivée, minutieuse et soucieuse des délais, et avoir la capacité d’établir des relations efficaces avec les collègues et les parties prenantes. En participant à la réalisation des projets, cette personne coordonnera la planification, l’avant-projet, la réalisation du budget du projet, la mise en œuvre et l’évaluation des principaux projets et initiatives de l’installation. Elle sera chargée de collaborer avec les principales parties prenantes à la conception de plans de projet, au suivi des produits livrables et à la mise à jour des rapports d’étape sur les projets peu ou très complexes, tout en contribuant à la définition de la portée, à l’établissement du calendrier et à la réalisation du budget. Capable de faire preuve de proactivité et d’une grande minutie, la ou le titulaire du poste doit avoir une expérience démontrée de la coordination de la gestion de projets dans les domaines de l’architecture, de la conception, de la mécanique ou de l’électricité; et posséder d’excellentes aptitudes en communication (tant à l’oral qu’à l’écrit) ainsi que des compétences en présentation et en réseautage.

Relevant de la gestionnaire principale de projet ou du gestionnaire principal de projet, la personne titulaire du poste appuiera la planification et la réalisation du projet du début à la fin. Vous ferez partie d’une équipe de gestion de projet qui assurera la liaison avec divers services de l’hôpital, le ministère de la Santé, le Service du bâtiment de la Vil