Job SummaryThe Project Coordinator is responsible for maintaining, reconciling, and reconciling / monitoring project plans, project schedules, budgets, and related materials to ensure successful achievement of organizational initiatives. The scope of work includes organizing, attending and participating in stakeholder meetings, documenting and following up on important actions and decisions from meetings, generating and analyzing data, and preparing necessary presentation materials, reports, project plans and related work.
Essential FunctionsThe essential functions listed below are general examples and not a description of comprehensive duties. Specific duties and responsibilities may vary depending on department or program needs without changing nature or scope of this position or level of responsibility. May be asked to perform other duties as assigned.
Employees must abide by all Joint Commission requirements including, but not limited to, sensitivity to cultural diversity, patient care, patients' rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.
- Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, fairs and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics, materials and resources.
- Provides work-lead direction and/or train others.
- Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services and systems. Train employees in proper methods and procedures and ensure correctness of work.
- Advises Executive Sponsors as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.
- Monitors and evaluates program effectiveness, investigate trends, and recommend and implement modifications to supervisor/manager to improve program effectiveness.
- Coordinates and/or participates in a variety of public or agency facing activities including the preparation and planned release of documents, reports and related materials and responds to inquiries. Manages access to hospital regulatory and compliance software, manages the implementation of the hospital's policy management tools and committees.
- Maintains liaison with other programs, offices, and departments across SHC-VC to coordinate program business and to accomplish program objectives. Interfaces with external organizations, such as Joint Commission and California Department of Public Health (CDPH), as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
- Assists in the preparation of budgets. Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate.
- Prepares reports and conducts preliminary analyses setting forth progress and adverse trends. Provides input into appropriate program recommendations or conclusions.
- Maintains files and records pertaining to various clinical locations and the hospital such as licenses to conduct business, city, county and state permits, and may prepare reports to requesting agencies.
- Performs other related and incidental duties as assigned or needed.
- Employee must perform all duties and responsibilities in accordance with the C-I-CARE Standards of the Hospital. C-I-CARE is the foundation of Stanford Healthcare - Tri-Valley's patient-experience and represents a framework for patient-centered interactions
Job QualificationsEducation - Baccalaureate degree required
Experience - Minimum (two) 2 years of experience increasingly responsible administrative support experience with a focus on supporting projects, data analysis and development of presentation materials
Licenses and CertificationsKnowledge, Skills, and Abilities- Knowledge of general practices, program, and/or administrative specialty.
- Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.
- Knowledge of English grammar, spelling, and punctuation.
- Familiarity and understanding of project management principles and practices.
- Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
- Ability to organize and plan work and projects including handling multiple priorities.
- Ability to make independent decisions and exercise sound judgment.
- Ability to compile, write, and present reports related to program or administrative specialty.
- Ability to communicate effectively, using C-I-CARE, both orally and in writing.
- Ability to establish and maintain effective working
Physical Demand and Working ConditionsThe Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.
Base Pay Scale: Generally starting at $42.24 - $54.60 per hour
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
