Job Title: Project Coordinator
The Project Coordinator plays a critical role in supporting multiple concurrent client engagements, executive search projects, and internal operations within a fast-paced professional services environment. This individual serves as a central hub for consultants, candidates, and internal stakeholders, ensuring projects move forward efficiently, deadlines are met, and deliverables are executed to a consistently high standard.
Key Qualifications
2-3 years of project coordination experience supporting multiple projects, stakeholders, and deadlines simultaneously
5-10 years of overall professional experience, ideally within a professional services environment
Proven ability to thrive in a fast-paced environment managing multiple priorities and competing timelines
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Teams, and Outlook
Exceptional writing, proofreading, and editing skills with experience producing polished reports, proposals, presentations, and business correspondence
Strong organizational skills and meticulous attention to detail
Proven ability to handle confidential information with discretion and professionalism
Excellent communication and relationship-building skills
Self-motivated, proactive, and able to work independently while collaborating effectively with a team
Preferred Qualifications
Experience with Salesforce or similar CRM systems
Experience supporting client-facing professionals, consultants, or leadership
Experience with invoicing, expense management, or project administration processes
Previous experience within executive search, consulting, legal, accounting, engineering, or other professional services environments
Ideal Candidate Profile
Thrives in a high-volume, deadline-driven environment
Can effectively juggle multiple projects, timelines, and stakeholder requests simultaneously
Produces accurate, executive-level deliverables with minimal revisions
Anticipates needs, solves problems proactively, and keeps projects moving forward despite changing priorities
Job Type & Location
This is a Permanent position based out of Calgary, AB.
Pay and Benefits
The pay range for this position is $75000.00 - $90000.00/yr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Workplace Type
This is a fully onsite position in Calgary,AB.
