The
Project Controls Systems Lead is responsible for the administration, support, and continuous improvement of enterprise project controls platforms. This role serves as the functional and technical bridge between project teams, finance, operations, and IT-ensuring that business requirements are clearly translated into scalable, well-designed system solutions.
The role combines
hands-on system administration,
deep project controls expertise, and technical leadership, enabling consistent execution of timekeeping, cost control, forecasting, progress tracking, and reporting processes across the organization.
This position plays a critical role in standardization, data quality, user enablement, and system adoption while partnering closely with IT, data teams, and external vendors to design and deliver enhancements that support operational and financial objectives.
Key Responsibilities - Configure and maintain organizational structures, resources, charge codes, workflows, and validation rules.
- Administer timesheet entry, approval workflows, payroll interfaces, and reporting periods.
- Support integrations with ERP and downstream financial systems.
- Administer project setup, permissions, master data libraries, and cost control configurations.
- Support budget loading, forecast maintenance, change management, and actual cost reconciliation.
- Maintain operational resource structures and project assignments to support time, progress, and cost tracking.
- Partnering with business stakeholders (Project Managers, Field Engineers, Finance, Operations) to understand process needs and pain points.
- Translating business requirements into clear functional specifications for IT teams, data engineers, or application designers.
- Supporting solution design reviews to ensure configurations and integrations align with real-world operational workflows.
- Participating in system enhancement initiatives, pilots, testing, and phased rollouts.
- Support standardized project controls processes including:
- Time entry and approvals
- Job cost tracking
- Forecasting and earned value concepts (where applicable)
- Progress and quantity tracking
- Act as a subject matter expert for how systems support project controls best practices.
- Partner with finance and project leadership to reinforce consistent execution across business units.
- Serve as Tier 1 / Tier 2 support for system-related issues across time entry and project management systems.
- Diagnose configuration, data integrity, permission, and workflow issues prior to escalation.
- Coordinate with IT and software vendors for complex defects or enhancements.
- Monitor system usage trends and proactively address adoption gaps.
- Develop and maintain user-facing materials including:
- Work instructions
- Quick reference guides
- Training decks and recorded sessions
- Deliver training for new hires and refresher sessions for existing users.
- Support organizational change initiatives tied to system rollouts, acquisitions, or process redesigns.
- Act as a trusted advisor to leadership on system readiness and rollout risk.
Required Qualifications - Bachelor's degree in Construction Management, Engineering, Finance, Information Systems, or related field (or equivalent experience).
- 5+ years of experience in project controls, construction operations, or business systems support.
- Hands-on experience administering or supporting project controls platforms such as:
- TimeControl (Journyx)
- InEight Control, Plan & Progress, or similar systems
- Strong understanding of construction project financials, cost tracking, and timekeeping workflows.
- Proven ability to translate business requirements into technical system solutions.
Preferred Qualifications - Experience supporting ERP integrations (e.g., JD Edwards or similar).
- Experience working with data/reporting tools (e.g., Power BI, data warehouses).
- Experience supporting multi-business-unit or acquired-company environments.
- Strong documentation and training development skills.
Why This Role MattersThis role ensures that
project controls systems work the way the business actually operates-not the other way around. It reduces friction for field and project teams, improves data quality for finance and leadership, and creates a scalable foundation for future system enhancements.
