Applications for this position will be accepted through 10/30/26.
The Project Controller will support the Vice President, Facilities Support Services and other associated project managers and/or directors to help manage the activities of the finance, cost control, scheduling, Project Management coordination, and subcontractor financial control functions in a federal government contracting environment.
Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement.
The Project Controller will have the following responsibilities:
- Oversees and tracks timely projects billings of T&M, FFP, Cost Plus, etc. projects, task orders and Reimbursable Work Authorizations (RWAs)
- Performs financial analysis of budgets and schedules needed to meet contractual/project requirements for assigned program or programs such as funding burn rates, estimate to complete, and estimate at complete
- Coordinates, negotiates, and resolves financial compliance issues with government agencies to ensure accurate interpretation of contract financial requirements with Project Managers (PMs)
- Provides reporting of key program metrics to senior management and program managers
- Supports the cost management, proposal development, statement of work development, and administrative needs of KGS' facilities O&M contracts with GSA, IHS, BEP, and others.
- Prepare forecasting and reporting for month end activities, quarterly reporting, and annual fiscal projections
- Takes lead in producing quarterly Business Review reports
- Sources, negotiates, awards and documents purchase for materials, services, and supplies including purchase orders and coordinates within Contracts, Procurement, Finance and Accounting to ensure proper processing and reporting
- Ensures that requirements (prime contract, quality, schedule, and terms and conditions) are properly communicated to suppliers
- Interfaces with internal and supplier cross-functional organizations
- Collaborate with project teams to oversee vendor set-up and vendor contracting from requirements review to quotation, analysis, purchase issuance and management, product/service receipt in support of multiple programs.
- Monitor contract financial performance and develop key performance indicators for program accounting databases, accounts payable, and invoicing
- Offer direct invoicing and financial communication with project team, internal financing department, subcontractors, vendors and teaming partners
- Ensure financial information accuracy between program-level and subproject reporting
- Track received vendor invoices through internal approval process to ensure costs are being properly accounted for, paid to vendor, and billed to customer (as appropriate). Work with PMs to follow up on individual vendor invoice questions/issues, as needed
- Work with Accounting to request/review/approve customer invoices and maintain tracking of customer invoices to ensure proper billing across the various sites/task orders. Work with PMs to follow up on individual customer invoice questions/issues, as needed
- Work with PMs and Accounting to provide monthly accrual revenue and cost estimates to support Month-End close deadlines
- Work with PMs to manage/track Government funding at the TO and CLIN level to ensure proper billing and provide monthly funding/ceiling/burn rate and forecast funding shortfall reporting, as needed
- Perform other duties as assigned
Qualifications:- Requires a minimum of 6 years of relevant experience with BS/BA or 10 years with no degree.
- Experience with Federal Acquisition Regulations (FAR)
- US Citizenship required
- Experience working within the federal facilities O&M or construction related field
- Experience preparing and presenting business metrics, key performance indicators, and status reports
- Experience with vendor and/or subcontractor management
- Experience with full cycle ordering to include purchase requisitions, order placement, receiving, vendor billing, payment, reconciliation, and dispute resolution
- Ability to perform work independently and with minimal supervision
- Demonstrated problem-solving skills
- Well organized, detail oriented and able to handle a fast-paced work environment
- Proficient with MS Office
- Experience working for a Federal government contractor
- Experience interpreting, tracking, and managing requirements of Performance Work Statements, CDRL's, CLINS and other contract documents
- Experience participating in proposal preparation
Desired Skills:- Professional accounting work experience preferred
- Working knowledge & experience with Microsoft SL and JAMIS a plus
- Experience with Occupational and/or Primary healthcare terminology
