About this Role:Consertus is seeking a detail-oriented
Project Assistant based out of
Seattle, WA to support construction management teams on large-scale aviation infrastructure projects. This role plays a key part in ensuring efficient project controls, accurate documentation, and seamless coordination across stakeholders.
The ideal candidate thrives in a fast-paced construction environment and brings strong organizational, documentation, and communication skills to support project execution from initiation through close-out.
Key Responsibilities: Document & Contract Management- Maintain and manage the Contract Management System (CMS) for project documentation and workflows
- Track, file, and archive project records in compliance with project standards and systems
Submittals & Project Controls Support- Review and process contractor submittals for compliance and coordinate stakeholder responses
- Maintain tracking logs for RFIs, submittals, non-conformance reports (NCRs), and other key project metrics
Meetings & Coordination- Support project meetings by organizing logistics, preparing materials, and capturing meeting minutes
- Coordinate communication between project stakeholders including client teams, contractors, and internal teams
Financial & Change Management Support- Assist with cost documentation, change orders, and pay applications
- Track and support payment processes and financial reporting activities
Construction Documentation & Reporting- Maintain construction logs, photographs, correspondence, and reporting documentation
- Assist with preparation of construction bulletins, field directives, and project updates •
Close-Out & Record Management- Support project close-out and archiving of all electronic and physical project records
- Maintain as-built documentation and redlined drawings throughout the project lifecycle
General Project Support- Provide administrative and coordination support to the construction management team
- Assist with plans and specifications review for constructability and coordination feedback
Requirements:- Bachelor's degree in Construction Management, Engineering, Architecture, or related field (preferred)
- 3-7 years of experience supporting construction or infrastructure projects (aviation experience a plus)
- Familiarity with document control systems or project management platforms (CMS, Procore, etc.)
- Strong organizational skills with ability to manage multiple priorities and deadlines
- Excellent communication and stakeholder coordination skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook); reporting tools a plus
Working Hours: Full-time; on-site
Compensation Range- Salary Range: $75,000-$90,000 annually; compensation is based on experience, education and location
What's In It For You- Comprehensive health coverage (medical, dental, and vision)
- Company-paid life and disability insurance
- 401(k) with day-one eligibility. We contribute dollar for dollar up to the first 3% of your contributions. Then we match 50% for the next 2% of your contributions.
- Generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25
- Access to Consertus Academy for continuous learning and development
How to Apply: If you're passionate about this role we'd love to hear from you. Apply today!
