Project Analyst

Project Analyst

Position Title: Project Analyst

Location: Sacramento Valley, Hybrid Remote

FLSA Status: Full-time, Exempt

Reports to: Director of Development

Pay Scale: $72,000.00 - $90,000.00

Position Description

River Partners' projects are large scale, long-term, and primarily funded through governmental agreements. The Project Analyst is responsible for organizing, supporting and reporting on the financial aspects of assigned projects. The position is required to provide detailed proposal budgets, accounting of time and funds spent, prepare revenue invoices specific to each funder's needs, enter and update detailed plans monthly throughout the duration of our projects and compare to actual results. This position is a critical member of the proposal and project management teams, interacting regularly with Proposal Development, Scientists, Project Coordinators, Field Managers, and Corporate Accountants.

Supervisory Responsibilities

Assumes a leadership role with authority equal to the project managers and coordinators, forming a team of equals in partnership. This position has no direct supervisory responsibilities.

Essential Functions and Responsibilities

Proposal and Budget Development

• Supports Proposal Development team in evaluating project objectives and desired outcomes, tasks and milestones and helps determine resource requirements
• Helps create and review proposal budgets for billing rate and expense accuracy and financial completeness, application of indirect costs per funder requirements and determining rate mark-ups and profits, if any

• Creates new project codes in Vantagepoint project management system and reviews and helps guide the input of awarded project baseline and grant and contract details, including appropriate level of WBS details, the use of proper labor codes including prevailing wage, and the entry of subcontractor dollars

• Gains a detailed understanding of projects being developed by reading and reviewing relevant information including request for proposals, bid solicitations, and project maps
• Gains a complete knowledge of the grants or contracts and sub agreements and their deliverables and timetable, and invoicing requirements
• Is inquisitive about the ecological and agricultural activities of River Partners' and gains a basic understanding of project flow and operations
• Understands and inquiries about the operations of River Partners field activities to test assumptions and check the accuracy of estimates
• Monitors the actual progress of the activities and hour and dollar resources used against the Baseline and initial Plan

Financial Project Management and Administration

• Reads and understands funding agreements, noting required financial or other administrative compliance
• Reviews and approves subcontract and supply agreements and expenditures for compliance with procurement policies, grant and contract requirements and deliverables identified in the project plan; submits sub agreements to grant managers for their review and approval
• Assists project managers in aggregating required supporting materials for preparing revenue invoices and prepares the invoices for review in conjunction with Project Manager and Project Coordinator; ensures submission to funder is compliant with funder's guidelines
• Monitors assigned projects for compliance with River Partners policies and practices; investigates and reports on unusual occurrences
• Reviews and processes A/P invoices and expenses for assigned projects and ensures subcontractors are in compliance with terms of their contracts
• Supports project managers as financial contact with all grant and contract managers, subcontracts and sub agreements, and in
• Hosts regular meetings with Project Manager, Project Coordinator, Operations Lead and Science Lead to review project results versus Plan
• Maintains relationship with Project Manager and helps review financial questions that may arise, needed changes to A/R invoices, financially supporting a change order or project amendment and closing projects when completed

• Tracks receivables DSO and helping the Project Manager collect on outstanding A/R invoices and recovering retentions

• Collaborates with Project Team to arrange for advance payments on A/R invoices, A/P obligations and AB 590 State grant project advances

Required Knowledge, Skills, and Abilities

• Must enjoy working with diverse people and organizations
• Action oriented; enjoys working in and supporting teams
• Closely associates with River Partners' mission and values
• Self-motivated, takes ownership and responsibility
• Works well with others and respect team members as equals
• Knowledge of Federal and State accounting guidelines such as the Federal Cost Accounting Standards; experienced in GAAP accounting
• Follows policies and procedures and ensures others do as well; makes suggestions to improve or streamline
• Experience managing budgets and general understanding of contracting for deliverables and outcomes
• Excellent verbal, analytical, organizational, and written skills
• Demonstrate judgment in identifying and handling confidential information
• Exhibits cooperative and professional behavior with colleagues, supervisors, and managers at all times and expects this in return
• Listens openly and carefully and applies logical thinking and sound judgment to a wide range of practical problems
• Ability to work under multiple deadlines and flexibility to handle changing priorities
• The flexibility to help other team members and willingness to try something new
• Integrity and ethics beyond reproach
• Commitment, enthusiasm and tenacity to carry out River Partners mission

Qualifications

• B.S. in Accounting or environmental field with a minimum of three years of experience in a project management environment
• Experience in credit and collections
• Extensive experience with Microsoft Office software, and project ERP systems such as Deltek VantagePoint
• Willingness and ability to become an expert user with ERP systems, Excel and Power BI and be able to train others on their use
• Driver's license with no restrictions
• Possess the ability to communicate in basic Spanish (preferred, but not required)

Location

The location for this position is flexible throughout the Sacramento Valley This position is a hybrid or remote/work-from-home position and requires reliable internet access and a dedicated workspace. Ability to travel to River Partners projects and offices throughout California is required.

Compensation:

Exempt position. Salary is commensurate with experience, anticipated range between $72,000-$90,000.

River Partners offers a generous benefits package including ample holidays and paid time off, an alternative work week schedule, flexible location and hours, health insurance, and up to 4% 401(k) match on your contribution.

To Apply

Please submit a cover letter, resume, and contact information for three references to the link below

Careers at River Partners