Salary : $3,393.86 Biweekly
Location : Barrow, AK
Job Type: Full time
Job Number: 06-26-018
Department: Housing
Division: Development
Opening Date: 10/19/2026
Closing Date: 10/30/2026 5:00 PM Alaska
Summary or Purpose Provide administrative, technical, coordination, and documentation support for housing projects (loan programs, homeownership education, resident building initiatives, construction/logistics). Ensure accurate tracking, organized records, timely communication, and smooth execution while collaborating with the Manager, staff, residents,
contractors, vendors, NSB departments, and partners. Uphold departmental values; responsiveness, integrity, innovation, respect for diversity, and "can-do" approach.
Essential Duties and Responsibilities The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Serve as the primary point of contact for Community Outreach efforts, including organizing and scheduling community meetings, managing website modifications, updating the Resource and Services Guide, and preparing other public notices as needed.
Deliver administrative and coordination support for housing development projects, including loan programs, new homebuyer education initiatives, and shipping subsidy programs.
Break projects into tasks, set timelines/milestones, update schedules and logistics plans, track progress against goals, budgets, and NSB priorities.
Maintain/update project documentation (loan client files to include construction invoices, client payments on account, and organization of historical digital and paper files).
Schedule/coordinate meetings, prepare agendas, record minutes, track action items, and facilitate communication among teams, residents, contractors, vendors, and stakeholders.
Act as primary resident contact for program inquiries, processes, options, and resources; prepare clear, resident friendly materials and explanations.
Support budget/expenditure tracking, invoice processing, variance monitoring, cost documentation, and data gathering on costs/materials and explanations.
Compile, maintain and manage document control, records (digital/physical), version accuracy, filing systems, security, archiving, audits, discrepancy resolution, retention compliance, and audit-ready files per NSB policies/procedures.
Prepare and submit all contract documents and all other project related paperwork consistent with sound project management practices.
Ensure policy adherence, confidentiality, and standards in all documentation/communications.
Collaborate respectfully across departments/partners; identify process improvements; demonstrate proactive ownership and "can-do" attitude.
Assist with special projects, resource allocation, and other duties as assigned.
Knowledge, Skills and Abilities Knowledge of (or quick ability to learn) NSB organization, housing programs/policies, basic construction/housing processes, project coordination, cost tracking, and rural/remote Arctic logistical challenges.
High proficiency in computer software for project administration and document management;
Excel: Advanced creation/troubleshooting of trackers, budgets, schedules, risk registers using formulas, pivot tables, charts, conditional formatting, filters.
Word/PowerPoint/Outlook: Professional documents, reports, presentations, templates, correspondence; calendar/meeting/task management; track changes.
Adobe Acrobat: Create/edit/merge/secure (password/permissions/redactions), annotate, bookmark, add digital signatures/forms, optimize/manage PDFs for contracts/submittals/reports.
Oracle JD Edwards EnterpriseOne (E1); Working inquiry-level proficiency in the financial management system sufficient to navigate modules, retrieve financial data, and generate accurate project-related reports.
Strong records/document/file management: structured systems (naming, hierarchies, metadata, version control), retention/security/disposal, tools, (shared drivers/SharePoint/OneDrive), troubleshooting, audit-ready/confidential records.
Excellent organizational, multitasking, time-management, attention-to-detail, and prioritization skills in deadline driven settings.
Clear, professional, respectful, responsive communication (written/verbal), especially with residents/stakeholders; discretion with confidential information.
Ability to thrive in rural/remote Arctic conditions while embodying departmental values.
Education, Experience, Certifications and Licenses Required High school diploma/G.E.D. or equivalent combination of education/experience totaling 12 years.
1-3 years preferred experience in project administration/coordination, preferably construction/housing/logistics/public service (relevant prior experience strongly preferred; not entry-level).
2 years experience in written/oral communications preparation/assistance.
Proficiency in: Oracle JD Edwards EnterpriseOne (E1) system, Hubble 2020.1, Microsoft Office Suite, project management tools (e.g., MS Project, Asana, ), Adobe Acrobat
Solid understanding of project lifecycles, workflows, administrative processes.
Valid Alaska Drivers License (meeting NSB insurance requirements).
The North Slope Borough offers the following benefit packages to all permanent full time and permanent part time employees who work at least 15 hours a week.
Health care is provided at no cost to the employee (no premiums). Our Health Care package covers major medical, preventive care, vision, dental and prescription drug benefits.
Benefits do not apply to temporary employees.01
This position is NON-Rotational. Housing is NOT provided. Therefore, due to extreme weather conditions in the arctic and for your safety, housing accommodations must be located and pre-arranged by the applicant prior to the start of employment. The applicant must pay for housing; it is not provided by the NSB. Please note: The Borough is currently experiencing a housing shortage. Due to the remote setting, applicants are urged to consider this factor prior to submitting an application.Do you certify that you understand the above information?
02
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview.By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions.
- Yes, I understand and agree
- No, I do not agree
03
Which best describes your level of education?
- Some high school
- High school diploma or GED
- Some college
- Associate's degree
- Bachelor's degree
- Master's degree
- Doctorate
04
Do you possess a valid Alaska Driver's License that meets the North Slope Borough insurance's requirements?
05
How many years of work experience in written/oral communications preparation/assistance do you have?
- No experience
- Less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years or more
06
If you do have at least two years of work experience in written/oral communications preparation/assistance, describe how you meet the qualification and list the position(s) you held, company, and dates of employment where you gained the work experience.
07
How many years of related work experience in project administration/coordination, preferably in construction/housing/logistics/public service (relevant prior experience strongly preferred; not entry-level), do you have?
- No experience
- Less than 2 years experience
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years or more
08
To comply with the Borough's nepotism law (NSBMC Sec. 2.20.170 and 2.20.290), the North Slope Borough must collect the following information. Are you related by blood or marriage to the Department Director (Carolyn Thompson) or Immediate Supervisor (Jack Frantz) for this position?
09
If "Yes", please check boxes below that apply:
- Father
- Father-in-Law
- Step-Father
- Mother
- Mother-in-Law
- Step-Mother
- Brother
- Brother-in-Law
- Step-Brother
- Sister
- Sister-in-Law
- Step-Sister
- Son
- Son-in-Law
- Step-Son
- Daughter
- Daughter-in-Law
- Step-Daughter
- Wife
- Husband
10
Do you currently live in the same residence (household) as the Department Director (Carolyn Thompson) or Immediate Supervisor (Jack Frantz) of this position?
11
If you checked "Yes", please check the appropriate boxes below:I am currently living in the same residence (household) as the:
- Department Director
- Immediate Supervisor
Required Question
