Job Description
The College of Engineering’s Office of Academic Affairs Policy and Administration team has an outstanding opportunity for a Program Fee Specialist to join their team.
About this Opportunity
Reporting to the Director of Policy & Administration, the Program Fee Specialist manages engineering program and course fees and supports Engineering Student Organizations to ensure effective operations, compliance, and financial stewardship. This role coordinates fee planning and implementation across College of Engineering departments while supporting data management, reporting, and continuous improvement initiatives.
Key Responsibilities
Engineering Program Enhancement Fee Administration (40%)- Manage/Coordinate all logistics of the Engineering Program Enhancement Fee including supporting the annual proposal review, selection, and reporting process.
- Support the Engineering Program Enhancement Fee selection committee by developing and leading norming training.
- Prepare Engineering Program Enhancement Fee financial information and materials to multiple levels of detail for annual reporting to a variety of stakeholders (College, University, public-facing websites).
Reporting and Communication (20%)- Manage and track Engineering Program Enhancement Fee data; develop and maintain reports and other briefings related to the effectiveness of the Engineering Program Enhancement Fee.
- Plan communications in collaboration with Marketing & Communications and departmental communications leads to integrate the College's Engineering Program Enhancement Fee communication efforts and ensure that messaging reaches the applicable audience.
- Manage and take on a lead role in ensuring timely review of allowability of expenses.
ESO/RSO Administration (15%)- Partner with and support departments to help manage financial logistics of the College's Engineering Student Organizations (ESO), including tracking compliance and requirements involving use of University-housed student organization funds.
- Provide departments with purchasing coordination support for ESOs, including coordination with the Engineering Shared Environment (ESE) and submitting requests through UW Connect Finance.
Engineering Course Fee Administration (15%)- Manage and track CoE course fees; review requests for compliance and support departments through needed updates.
- Shepherd course fee requests from initiation to implementation ensuring College and University deadlines are met.
- Build and maintain system for reporting on CoE course fees including those associated with departmentally administered courses related to ESO activities.
General Policy & Administration Responsibilities and Team Support (10%)- Develop strategies to build and improve CoE's program fee, course fee, and ESO administration landscapes.
- Respond to public records and internal audit requests as appropriate.
- Support and contribute to the broader responsibilities of the Office of Academic Affairs, the OAA Policy & Administration Team, and the Director of Finance.
Required Qualifications
To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
- Bachelor’s degree in natural science, social science, engineering or humanities discipline.
- Three years of related work experience that must include all of the below:
- Project/program management or equivalent;
- Tracking information (e.g., financial, general) and ensuring compliance with established standards; and
- Providing administrative support, including scheduling meetings, preparing agendas, and taking meeting minutes.
- Applicants who do not meet these qualifications or the equivalents WILL NOT be forwarded to the Hiring Manager.
Additional Qualifications- Demonstrated experience with messaging and engaging with a wide range of stakeholders.
- Ability to identify areas for improvement, set priorities and initiate solutions as a strong independent contributor and collaborative team member.
- Demonstrated organizational skills including effectively managing various tasks in the context of a fast-paced environment while ensuring attention to detail, accuracy and quality results.
- Demonstrated ability to successfully plan and execute small and large-scale projects.
- Excellent analytical and problem-solving skills.
- Strong proficiency in Microsoft Office and Google Suite and using web-based conferencing/meeting technologies such as ZOOM or Microsoft Teams.
Preferred Qualifications
- Experience working in a higher education environment
- Experience working with student organizations in higher education setting
- Three years of related working experience in marketing or communications or equivalent.
Working Environment
This position must be able to work Monday through Friday, 8am-5pm PT. This position is expected to work in person, with options available for a hybrid remote schedule.
Cover Letter Requirement
- An introduction
- State the specific position for which you are applying
- A summary of how your qualifications, skills, and experiences align with the key responsibilities and requirements of the position.
Compensation, Benefits and Position Details
Pay Range Minimum:
$88,800.00 annual
Pay Range Maximum:
$96,000.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
