Position DescriptionPerforms administrative duties in the management and coordination of a large specialized project and program. Performs varied and complex administrative duties requiring independent judgment and the application of established policies and procedures. May provide supervision and direction to clerical, paraprofessional or professional staff members.
Major/Essential FunctionsProgram operations
- Work with the CAITO to lead day-to-day operation of the AI program, translating strategic priorities into workplans, milestones, and accountable owners.
- Manage the operating cadence of the Steering Committee including calendars, agendas, decision logs, and action tracking, so that work moves from discussion to decision to implementation.
- Maintain the institutional inventory of AI tools, pilots, and projects, and track adoption and value-realization metrics.
- Analyze program, outcome, and operational data to generate clear, actionable insights, and report progress, impact, and risks to the CAITO with recommendations.
Workflow design and governance operations
- Operate the AI use-case intake and review process in coordination with the Governance & Trust subcommittee and Compliance.
- Monitor approved AI tools and pilots throughout their lifecycle, track post-approval performance and conditions, and manage a documented retirement process, escalating concerns to the CAITO and Governance & Trust.
- Meet with faculty, clinical leaders, and administrative units to understand AI needs and develop documented, repeatable workflows.
- Support alignment of program workflows with institutional policy, privacy, security, and applicable regulatory requirements, and maintain model documentation standards.
- Draft AI governance policies, procedures, and standards for review and approval by the CAITO and the appropriate committees.
Stakeholder coordination
- Serve as the day-to-day working contact for subcommittee chairs, surfacing dependencies, risks, and issues for CAITO decision.
- Partner with IT and chair of the AI Governance and Trust Subcommittee on architecture, security, integration, and production deployment of approved AI tools, ensuring solutions follow institutional technology-governance requirements.
- Coordinate with the Councils and organizational areas such as Research, Clinical Operations, Academic Affairs, Rural Affairs and Institutional Operations on implementation of approved initiatives.
- Support AI education and adoption efforts, including coordinating training and literacy offerings across the institution, including AI Day/Symposium.
Reporting and partner support
- Prepare a recurring AI program portfolio report (tools, pilots, adoption, value realization, and risk) for the CAITO to present to executive leadership.
- Prepare briefings, dashboards, and draft materials for CAITO and executive use.
- Coordinate documentation, evaluation logistics, and follow-through for vendor selection and RFP activities.
- Draft guidance, communications, and training materials for CAITO review.
- Monitor the evolving AI regulatory landscape, including federal and Texas state guidance, HIPAA applicability to AI, and emerging frameworks such as the NIST AI Risk Management Framework.
Required QualificationsBachelor's degree in the area of specialization or closely related field. Four years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.
Preferred Qualifications- Experience in an academic health science center or integrated health system.
- Experience implementing or governing AI or data-driven technology.
- PMP, CHC, CIPP, or comparable certification.
BenefitsTTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
- Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
- Paid Time Off - Including holidays, vacation, sick leave and more
- Retirement Plans
- Wellness Programs
- Certified Mother-Friendly Workplace
Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.
Pay StatementCompensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
