Bachelor's Degree from an accredited institution (experience may substitute)
5-7 years in a related position
5 years in commercial or USG program management
Superb written and oral communication skills
Proficient in Microsoft Excel
Experience resolving contract modifications
Humble self-starter focused on continuous improvement
Responsibilities
Interface directly with suppliers and customers to ensure timely order delivery
Host contract kick-off meetings and status reviews as needed
Collaborate with contracts team on modification requests and documentation
Analyze risk mitigation techniques to prevent supply chain disruptions
Ensure compliance with Federal Acquisition Regulation (FAR) procedures
Coordinate change management processes with OEMs and customers
Resolve customer disputes efficiently and in a timely manner
Track and coordinate special shipping requirements to meet milestones
Benefits
Collaborative work environment with a focus on continuous learning
Opportunity to build relationships with government customers
Engagement in strategic management of orders for future business capture
Potential for professional development through training and certifications
Travel opportunities for trade shows and customer meetings
Full Job Description
Job Title: Program Capture Manager
Location:ADS Headquarters (Virginia Beach, VA) - Not Remote
Job Functions:
While continually learning, collaborating, and partnering with all your C5ISR team members, together you will drive sales and company growth. You will develop relationships with government customers at all levels: end-users, Contracting Officers, Program Managers, Logisticians, etc. while creatively addressing your customers' problems, building custom solutions, and being their true advocate throughout the acquisition lifecycle.
Responsibilities:
Directly interfaces with suppliers and customers to support timely delivery of orders within the contracted scope of work:
Host contract kick-off meetings and order status reviews as directed or requested by customers.
Work closely with our contracts team to submit and track any contract modification requests, then admiratively assist in updating all necessary documentation
Work quality assurance paperwork, attend inspection and acceptance meetings.
Analyze and provide risk mitigation techniques to prevent supply chain disruption.
Proactively manage schedules to avoid unforeseen technical/contractual issues.
Ensure contractual compliance; emphasis on Federal Acquisition Regulation (FAR) part 12 and part 15 procedures.
Initiate change management processes: coordinate with OEMs, customers, and ADS Sales & Purchasing to ensure compliance
Ensure flow-down terms and conditions are accurate and agreed upon with subcontractors.
Provide timely and efficient resolution of customer disputes or discrepancies.
Timely input and retrieval of contract information to/from electronic portals.
Work with Program Finance to accurately forecast and track invoices through to payment.
Contract deliverables including CDRL submission and tracking (as required).
Track and Coordinate (as required) special shipping requirements with freight forwarders and ADS operational team to meet contractual milestones
Assist with shipping documentation - commercial invoices, packing slips, and valued inventory.
Review, analyze, and negotiate subcontracts with assistance.
Coordinate and participate weekly/bi-weekly syncs with internal teammates to track schedule, cost, performance of open orders.
Build strong relationships and provide strategic management of orders to ensure we position the organization to capture future business.
Hours: 8 to 5 on the phone and email contacting customers, but extended hours are necessary when the customer needs arise. Some travel may be required for Trade Shows and occasional customer or supplier meetings.
Travel: 25-30%
Minimum Requirements:
Bachelor's Degree from an accredited college or university (experience may be substituted at hiring manager's discretion).
Superb written and oral communication skills a must, extremely proficient in Microsoft Excel desired.
Experience resolving contract modifications.
5-7 years' experience in a related position.
5 years' experience in commercial or USG program management.
Humble self-starter looking to constantly improve themselves and their team.
Desired Qualifications
Attention to detail - Able to handle multitasking with minimal oversight
Outgoing personality-comfortable talking to people and creating relationships
Strong analytical and mathematical skills
Superior organizational and problem-solving skills
Demonstrate a strong commitment to accuracy and attention to detail
Able to work in an extremely fast-paced dynamic environment
Defense Acquisition University (DAU) program management training
