Bachelor's degree with 10 years of relevant experience or Master's degree with 5 years of experience.
Strong customer service and stakeholder engagement skills across multiple organizational levels.
Exceptional verbal and written communication skills for diverse audiences.
Experience in coordinating program tasks and reporting cycles.
Skilled in developing executive-level correspondence and briefings for senior military leaders.
Ability to bridge application requirements with program performance and resource management decisions.
Willingness to travel CONUS and OCONUS as needed.
Responsibilities
Serve as the primary coordinator for program requirements and schedules.
Coordinate quarterly performance submissions and installation-level information.
Manage the annual Planned Cost Estimate task and stakeholder coordination.
Facilitate updates to functional information and performance metrics with subject matter experts.
Support the Government Program Manager in developing risk and operating reports.
Provide customer-facing application administration and functional support.
Facilitate communication and feedback between installations and program managers.
Benefits
Opportunity to work with the USMC Marine Corps Installations Command.
Engagement in high-impact program management activities.
Collaboration with senior military leadership and diverse stakeholders.
Professional development through training and workshops.
Potential for travel to various locations, enhancing experience.
Full Job Description
Program Analyst (Senior) to join our team of professionals in support of the USMC Marine Corps Installations Command (MCICOM) G-9 Directorate and the Common Output Level of Service (COLS) program.
Essential Duties & Job Functions:
Serve as the primary coordinator for recurring program requirements, establishing schedules, coordinating tasking instructions, monitoring submissions, resolving issues, and facilitating reviews and closeout across Headquarters, Regions, and Installations.
Coordinate quarterly performance submissions, including collection of installation-level information, regional review and validation, Headquarters Program Manager review, status monitoring, user guidance, and administrative closeout.
Coordinate the annual Planned Cost Estimate task, including supporting guidance, collection of labor and other-than-labor estimates, stakeholder coordination, discrepancy resolution, and validation of submitted cost information.
Coordinate the annual refresh to review and update functional information, cost and performance metrics, assessment questions, definitions, risk narratives, business rules, and associated reporting requirements with subject matter experts.
Coordinate annual Headquarters COLS1/Low Risk recommendations, aligning proposed priority categories with financial guidance from the most recent Program Objective Memorandum (POM) cycle and current Commanding General, MCICOM (COMMCICOM) priorities; prepare supporting materials for Government leadership review and approval.
Coordinate annual installation target development for categories not designated as Headquarters COLS1/Low Risk priorities; obtain and route justification when an installation proposes a target below a Headquarters-recommended COLS Level 1.
Support the Government Program Manager in developing the Commander's Organizational Risk Estimate (CORE) and Base Operating Support (BOS) reports through data collection, coordination, validation, analysis support, and briefing preparation.
Provide customer-facing application administration and functional support, including user account provisioning, access management, issue identification, troubleshooting, escalation to technical staff, and operational guidance.
Facilitate a two-way information and feedback process: installation personnel submit data, Regional Managers review and validate it, and Headquarters Program Managers review, validate, and use it to develop and defend program resource requirements; communicate findings, corrections, and outcomes back to Regions and Installations.
Build relationships and promote sustained COLS adoption by identifying Headquarters Program Manager reporting needs, explaining the value of submitted data, addressing stakeholder concerns, and maintaining meaningful feedback to data contributors.
Translate application functionality, development requirements, technical limitations, and updates into clear operational terms for nontechnical users; explain performance, cost, and risk information supports DoW Planning, Programming, Budgeting, Execution, and Assessment (PPBEA).
Facilitate functional communities of interest, working groups, stakeholder meetings, and training for Headquarters Program Managers, Regional Managers, and Installation staff; prepare clear written guidance and presentations.
Gather, document, and validate functional requirements for application modernization, including workflows, data imports, reports, dashboards, and usability improvements; coordinate with developers and technical specialists without assuming software engineering responsibilities.
Coordinate review of cost and performance information against relevant financial and programming data, including PBIS and DAI, working with technical and financial subject matter experts to identify inconsistencies and improve data reliability.
Prepare executive correspondence, monthly status reports, In-Progress Reviews, program milestone updates, risk summaries, and decision-support briefings for MCICOM G-9 leadership.
Review procedures, guidance, and business rules; recommend changes to applicable orders, directives, and policies through appropriate Government channels; support approved process improvements.
Provide planning and meeting support for program workshops, training, and other designated events, including agendas, coordination, materials, and follow-up actions as required.
Analyze OTL and Labor out-year cost estimate data for all organizational levels, ensuring validation, consistency, and decision-making accuracy, coordinated with BOS Study efforts.
Review analytic results with subject matter experts for consistency with empirical data.
Use DoW cost estimation techniques, statistical methods, and cost driver data for analysis. Recommendations must adhere to MIL-STD-3022 guidelines for VV&A for decision support.
Perform related work as assigned.
Job Requirements (Education, Experience, Professional Associations)
Education
Education: Must have at least ten (10) years of relevant experience and a Bachelor's degree or at least five (5) years of experience and a Master's degree.
Experience
Must demonstrate strong customer service, stakeholder engagement, and interpersonal skills, with experience supporting customers across multiple organizational levels.
Must possess exceptional verbal and written communication skills and be able to translate technical, financial, and operational concepts into understandable language and presentations for diverse audiences.
Must have experience coordinating recurring program tasks, reporting cycles, schedules, stakeholder submissions, and cross-functional activities.
Must be skilled in developing executive-level correspondence, reports, and briefings and communicating with senior military leaders (e.g., O-6 and above), commanders, staff, and peers.
Must be able to engage stakeholders with competing priorities, facilitate working groups, deliver training, and promote adoption of enterprise processes or information systems.
Must be able to bridge enterprise application requirements and data outputs with program performance, risk, cost, and resource management decisions.
Must be able to travel both CONUS and OCONUS as required/necessary.
Highly Desired / Preferred Experience
DoW PPBEA experience, including familiarity with POM development, budget formulation and execution, program assessment, resource justification, and budget defense, is highly desired.
Experience explaining DoW financial management processes to non-financial audiences and connecting operational data to resource planning decisions is highly desired.
Experience supporting Marine Corps installations, base operating support programs, COLS, or comparable DoW program management efforts is preferred.
Familiarity with PBIS, DAI, or comparable DoW financial and programming systems, and experience supporting application modernization or functional requirements development, is preferred.
USMC or other military service experience is a significant plus.
Clearance
Must be a United States Citizen.
Must be able to obtain and maintain a Common Access Card (CAC); active DoW clearance highly desired.
