SummaryThe Procurement Specialist II/III leads sourcing and procurement activities supporting Major Project Procurement and Strategic Partnerships associated with major capital projects. This role partners with key stakeholders to ensure critical equipment, materials, services, and long-lead items are available to meet project schedules. Responsibilities include developing sourcing plans, negotiating contracts, managing supplier performance and supply chain risk, and supporting safe, reliable, and cost-effective project delivery.
Minimum RequirementsPS II:
- A four-year Bachelor's degree in Business, Supply Chain or other job-related discipline from an accredited college or university, plus three (3) years of procurement experience in materials or services positions.
- In lieu of bachelor's degree, seven (7) years of procurement experience in materials or services positions required.
PS III:- A four-year Bachelor's degree in Business, Supply Chain or other job-related discipline from an accredited college or university, plus six (6) years of procurement experience in materials or services positions.
- In lieu of bachelor's degree, ten (10) years of procurement experience in materials or services positions required.
Preferred Special Skills, Knowledge or Qualifications: Exposure to strategic supply chain management. Experience using Material Requirements Planning (MRP) systems. Exceptional analytical, verbal and written communication, negotiation and interpersonal skills. Proficiency in using analytical software tools such as Microsoft Excel and Access.
Major Accountabilities1) Serves as primary contact with Business Unit partners and suppliers/contractors/subcontractors to ensure a continuous flow of quality materials/services/labor to meet or exceed service levels at the lowest total cost.
2) Executes P2P process for goods and services in an efficient and cost-effective manner to maximize value. Coordinates supply chain processes to achieve expected results. Monitors and measures performance, evaluates effectiveness, and communicates results.
3) Executes RFx (request for information, request for proposal, request for quote, request for bid) process utilizing technology and other resources to source innovative suppliers to ensure appropriate, proactive response. Leads the evaluation, negotiation and contracting of long-term contracts including key performance indicators (KPIs) up to $10M in spend with autonomous decision making with appropriate Business Unit partners.
4) Manages multiple internal and external stakeholders to influence key aspects of projects, budgets and orders including accelerating their overall progression. Acts as procurement value-added partner to Business Unit at all levels of management on both routine and significant processes/concerns related to Procurement and Materials Management to achieve a necessary result.
5) Develops, plans and leads negotiations with suppliers that include pricing along with contract terms and conditions on medium/high complex (e.g. Outage work scope contracts and standalone agreements). Involves stakeholders to ensure the business partner's project plan is adhered to. Builds strong working relationships with suppliers by negotiating expedited dates and prices, managing invoice discrepancies and adherence to contracts, and working through change orders.
6) Develops comprehensive market and data driven negotiation plans to lead complex negotiations with suppliers in establishing enterprise contracts. Leads as a Supplier Relationship Management (SRM) champion for key/critical suppliers.
7) Owns tracking of inbound/outbound shipments to ensure they are complete, correct and on-time. Develops strategies for inventory optimization. Manages stock planning parameters to appropriately predict future inventory needs and produce plans for buying. Utilizes MRP system for determining necessary resources (goods and services) to meet Business Unit schedules. Collaborates with Inventory Management and warehouse supervisors to identify and resolve inventory discrepancies, as necessary.
Major Accountabilities Cont.8) Uses data analytics and information from business unit partners to identify procurement operational efficiencies and execute process improvements with cross functional collaboration between buying groups and category management. Identifies and executes supplier efficiency opportunities.
9) Drives development of Total Cost of Ownership (TCO) models to help derive optimal value of procurement solutions. Employs standard cost modelling including "should cost" and general "cost vs. benefit" models.
10) Gathers data; identifies issues; relates and compares; identifies cause-effect; interprets different viewpoints; determines and takes a course of action after identifying and developing possible consequences.
11) Develops and manages contracts and agreements incorporating appropriate performance and results expectations and resolves contract issues. This includes Buyer lead Operational strategies that can include conducting a Phase Gate. Reads and understands statements of work (SOW) to ensure SOW documentation meets all APS compliance requirements. Exercises independent judgment and discretion when researching, vetting and selecting vendors; negotiating with vendors on pricing and making recommendations to management.
Role TypeHybrid: Employees in hybrid roles work both in their home offices (virtually) and alongside their colleagues (in person).
In order for employees to build strong relationships and to promote meaningful in-person interactions, hybrid employees are expected to work about 40% of their time in-person at an APS or other (non-home office) location.
- Employees are expected to reside in Arizona (or New Mexico for Four Corners-based employees).
- Working from a home office requires adequate technology and an appropriate ergonomic set up.
- Role types are subject to change based on business need.
