Position Overview:As a Procurement Administrator, you'll focus on supplier on-boarding requirements, request for quote (RFQ) follow-up, purchase order (PO) tracking, and maintaining accurate data within our ERP system. In addition, you will also be a key source for communicating the statuses of key procurements to the broader AT team. This position is ideal for someone who excels at organization, communication, and multitasking in a fast-paced environment.
Location:Fully onsite in the Lynchburg, VA, Advanced Technologies Office.Your Day to Day as a Procurement Administrator:- Coordinate and issue Requests for Quotation (RFQs) to suppliers, and collect, review, and organize responses.
- Monitor RFQ timelines and proactively follow up with suppliers regarding pricing, lead times, and required information.
- Create, review, and process purchase orders in accordance with established procedures.
- Track purchase order acknowledgments, shipment progress, and delivery status to ensure timely fulfillment.
- Maintain accurate and up-to-date ERP records related to RFQs, purchase orders, delivery dates, and pricing.
- Identify delays, discrepancies, or issues with suppliers and escalate them appropriately.
- Provide internal teams with accurate and timely purchasing and delivery information to support operational planning.
- Generate and distribute reports on RFQ aging, open purchase orders, and late deliveries.
- Assist with supplier documentation requirements and support supplier onboarding activities.
Required Minimum Qualifications:- Bachelor's degree.
- At least 2 years of relevant experience.
- Strong proficiency in Microsoft Excel, including basic formulas, data sorting, and report creation.
- Strong attention to detail with a high degree of accuracy in data entry is required.
- Ability to effectively prioritize tasks and consistently meet deadlines.
- Consistently take initiative in proactive follow-up to ensure timely completion of tasks.
- Strong problem-solving abilities with an understanding of appropriate escalation practices.
- Effective verbal and written communication skills.
- Strong interpersonal skills reflected in the ability to collaborate effectively with internal teams and external partners.
- Must be a U.S. Citizen.
- Must be able to obtain and maintain a U.S. Department of Energy (DOE) or Department of Defense (DOD) security clearance, whichever is required.
Preferred Qualifications:- Experience working in SAP or a similar ERP system, creating and maintaining purchasing records.
- Prior experience in purchasing, supply chain, or administrative support.
- Commodity experience within a manufacturing environment, particularly involving low-volume raw materials and outside processing.
What We Offer:- Competitive salary and benefits package, including health, dental, and retirement plans.
- Flexible work schedules and paid time off to promote a healthy work-life balance.
- Professional development opportunities, including mentorship programs and sponsorship for continuing education.
- An inclusive atmosphere that celebrates new perspectives and supports collaboration between different generations.
- The chance to be part of a mission-driven organization making a positive impact on the future of energy.
- Opportunities for continuous learning and training to grow throughout your career!
Pay: $70,000 - $103,000
The base salary range for this position in Virginia (US-VA) at the start of employment is expected to be between $70,000 and $103,000 per year. However, the base salary offered is based on local job market factors, and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment. If hired, the selected job candidate will be employed 'at-will,' unless employed at a location and in a position subject to a collective bargaining agreement. The company further reserves the right to modify base salary (as well as any other discretionary payment, compensation or benefit program) at any time, including for reasons related to individual performance, company or individual department/team performance, and other market factors.
