Principal Administrative Coordinator

Overview

This position provides comprehensive, high-level support to the Executive Director & General Counsel (General Counsel) and the Office of General Counsel (OGC). Primary interface will be with Office of General Counsel management and staff, Laboratory Director's Office, Department of Energy Pacific Northwest Site Office (PNSO), Battelle Memorial Institute (BMI), and the Pacific Northwest Division Board of Directors (PNWD). This position will be expected to work with administrative and functional staff across all PNNL Directorates to develop and deliver an integrated strategy that advances, promotes, and accomplishes the PNNL mission.

Responsibilities

Primary duties for this position include direct support of the General Counsel, OGC managers and attorneys, consist of:

• Managing multiple complex priorities, calendars, and schedules.
• Managing travel arrangements and expense reports.
• Tracking action items for and from the General Counsel through completion.
• Supporting General Counsel and Attorneys in preparing for meetings & presentations.
• Organizing and maintaining documents in Legal Files.
• Effectively communicating and corresponding with Laboratory leaders and staff, outside counsel, DOE counsel, PNSO, PNWD Board & Committee Members, BCO and other external parties.
• Maintaining effective working relationships with administrative counterparts across PNNL, and DOE management, among other organizations, as appropriate.
• Back up for preparing and updating internal and external reports, reviews, and other documents for DOE, and BMI.
• Support litigation management:
• Provide administrative support to attorneys and paralegals on litigation matters and invoicing as requested.

Support and coordinate PNWD Board and Committee meetings three times per year, while ensuring attention to detail.

• Maintain annual board preparation timelines
• Support agenda preparation
• Support communication to PNWD Board of Directors
• Support drafting of Board appointments, resolutions, and board minutes.
• Maintain current contact list of Board and Committee members and their Assistants.
• Support OGC updates to Business & Audit Committee.
• Schedule reviews and prep sessions for Board presentations.
• Support scheduling and arranging Board tours and other activities, as requested.
• Obtain necessary access credentials for board members and guests.
• Maintain all board documents in Diligent and oversee Diligent Access.
• Assist in onboarding new staff.
• Support annual attorney licensing requirements.
• Support onboarding of new OGC staff.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Strong Initiative and attention to detail.
• Strong interpersonal skills.
• Excellent written and verbal communication skills.
• Proficiency working with travel and expense report systems.
• Knowledge of departmental and company policies, procedures and practices.
• Ability to multi-task, prioritize and organize work under tight deadlines and changing priorities, tracking and initiating actions efficiently and appropriately for a wide diversity of assignments; and working effectively in a dynamic, demanding, and sensitive environment.
• Comfortable in use and learning of Artificial Intelligence and other technology.
• Knowledge of attorney-client privilege and ability to handle and protect sensitive and confidential information.
• Experience with MS Office Suite.

Qualifications

Minimum Qualifications:

• High school diploma/GED and 12 years of relevant experience in an administrative environment -OR-
• AA degree or higher and 10 years of relevant experience in an administrative environment.
• Experience in planning meetings and coordinating travel

Preferred Qualifications:

• Experience supporting Executive level manager strongly preferred
• Experience working in a Legal office

Hazardous Working Conditions/Environment

Not Applicable.

Additional Information

Not Applicable.

Testing Designated Position

This is not a Testing Designated Position (TDP).

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

* Research Associates excluded.

**All benefits are dependent upon eligibility.

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Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual's relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $34.57/Hr.
Maximum Salary

USD $50.10/Hr.