DescriptionPosting Title: Prevailing Wage Coordinator -Energy
Reports To: Manager, Prevailing Wage
Location: San Jose, CA Hybrid
Salary Range: $78,750 to $103,000
Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
ABOUT THE ROLEThe Prevailing Wage Coordinator supports the company's prevailing wage and apprenticeship compliance program by managing the collection, tracking, and organization of certified payroll and labor compliance documentation across federal and state prevailing wage projects, including projects pursuing IRA tax credits. The role coordinates closely with subcontractors, customers, and internal teams to gather required documentation, follow up on deficiencies, administer compliance systems, and keep records audit-ready. Working within procedures set by compliance management, the Coordinator identifies potential compliance issues and escalates them for review, serving as the administrative backbone of the compliance function.
- Collect certified payrolls, fringe benefit statements, and supporting documentation from internal teams and subcontractors on federal and state prevailing wage projects, and review submissions for completeness and timeliness.
- Compare reported wage rates and classifications against the rate sheets set by compliance management, and flag differences for review.
- Collect, track, and maintain apprentice certificates and apprenticeship program records, and keep apprentice hours and ratio data current, flagging differences for management review.
- Administer LCPtracker and Dili, including project setup, user access, data entry, and reconciling payroll records.
- Support project and subcontractor onboarding by sending compliance requirement packages, collecting registration documents (such as California DIR registration), and explaining submission procedures and system use.
- Track compliance deficiencies, notify subcontractors of missing or incomplete items, and follow up until they are resolved.
- Identify potential compliance issues and escalate them to compliance management for determination.
- Coordinate regular data submissions to customers and compliance partners, including payroll reports and supporting documentation for tax credit requirements.
- Maintain compliance dashboards, trackers, and logs for active and completed projects, and prepare data and summaries for management reporting.
- Assemble and organize documentation for audits, customer reviews, and third-party compliance reviews.
- Coordinate document requests from third-party compliance monitors, public agencies, unions, and developers, and route compliance questions to management.
- Maintain compliance files and records in line with federal and state record retention requirements.
- Partner with Payroll, Operations, Human Resources, and project teams to gather information and resolve documentation issues.
ABOUT YOU- Working knowledge of certified payroll reporting and of federal and state prevailing wage documentation requirements, including Davis-Bacon, IRA/PWA, and California DIR.
- Familiarity with apprenticeship program documentation, including apprentice certificates, registrations, and hours tracking.
- Strong attention to detail and accuracy when reviewing payroll records, rate data, and supporting documentation.
- Proficiency with compliance and payroll platforms such as LCPtracker and Dili, and with Microsoft Excel for tracking, reconciling, and reporting data.
- Strong organizational and time management skills, with the ability to track deadlines and documentation across multiple projects at once.
- Clear written and verbal communication with subcontractors, customers, and internal teams, including following up on deficiencies professionally and persistently.
- Ability to recognize potential compliance issues, follow established procedures, and escalate matters appropriately.
- Ability to handle confidential payroll and employee information with discretion.
MINIMUM QUALIFICATIONSAny combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: High school diploma or GED required. Associate's or bachelor's degree in business administration, human resources, construction management, accounting, or a related field preferred.
Licensure/Certifications: None required. Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred.
Experience: 2+ years of experience in labor compliance, payroll administration, or construction project administration, including exposure to certified payroll or prevailing wage reporting.
PREFERRED QUALIFICATIONS- Electrical or union contractor experience strongly preferred.
- Experience with LCPtracker, Dili, or similar compliance platforms preferred.
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The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
