Salary : $74,464.00 - $90,500.80 Annually
Location : 14403 East Pacific Avenue, Baldwin Park, CA
Job Type: Full-Time
Job Number:Department: Police
Opening Date: 11/09/2026
Closing Date: 11/23/2026 11:59 PM Pacific
JOB SUMMARYPOLICE RECORDS SUPERVISORMONTHLY SALARY: $6,204.65 - $7,541.79THIS RECRUITMENT IS TO FILL ONE (1) FULL-TIME VACANCY IN THEBALDWIN PARK POLICE DEPARTMENT.THE POSITIONUnder general direction, performs a wide variety of duties, including planning, organizing, supervising and managing the activities and personnel of the Records Bureau of the Police Department; coordinating assigned activities with other divisions, bureaus and outside agencies; and performing related duties as required. Experience with Motorola Spillman Records Management System (RMS) is highly desirable but not required.
ESSENTIAL FUNCTIONS EXAMPLES OF ESSENTIAL FUNCTIONS:Duties may include, but are not limited to the following:
- Directs police records preparation, processing, and file management activities; maintains security of police records, ensuring that information is released in accordance with related laws and department policies.
- Compiles statistical data, prepares routine reports, and conducts records audits.
- Prepares work schedules; supervises, directs, and evaluates assigned staff; and approves time off.
- Develops, administers, and conducts training programs in police record keeping, office procedures, and forms processing for Police Department personnel.
- Responds to inquiries, resolves complaints, and provides information to the public in accordance with established laws, codes, regulations, and policies.
- Participates in the development of records-related goals, objectives, policies, and procedures; ensures adequate inventory of supplies and equipment; and requests equipment maintenance and repair as necessary.
- Advises and assists department personnel regarding records activities and automated records management systems; acts as liaison to other law enforcement agencies regarding records-related inquiries.
- Assists in budget preparation and monitoring; operates a personal computer and uses applicable software.
- Performs other routine administrative tasks as assigned and may perform records and matron duties as circumstances dictate.
Knowledge of: - Principles, practices and operating characteristics of law enforcement computerized records management systems used in municipal law enforcement environments.
- Principles and practices of organization, administration, personnel and budget management; principles of supervision, training and performance evaluations.
Ability to: - Effectively manage police records and personnel;
- Research and prepare reports;
- Establish and maintain effective working relationships with city personnel, community representatives and other private and public agency personnel;
- Deal constructively with conflict and develop effective resolutions;
- Make decisions regarding operational and personnel functions;
- Operate programs within budgeted amounts;
- Respond to emergency and problem situations in an effective manner;
- Understand, explain and apply policies and procedures in a clear and consistent manner;
- Supervise, train and evaluate subordinate personnel;
- Assist in budget preparation and monitoring;
- Determine procedures for handling unique situations;
- Communicate clearly and concisely verbally and in writing utilizing the English language.
MINIMUM QUALIFICATIONS EDUCATION, TRAINING, AND EXPERIENCE GUIDELINES:Any combination equivalent to experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
- Associate of Arts degree or equivalent, with major coursework in public administration, criminal justice, political science or related field, supplemented by specialized training in automated records systems.
- Five (5) years of progressively responsible police records experience, including supervisory experience.
- A certificate of typing proficiency at 40 net wpm or better.
Please note: Proof of education and typing certificate must be submitted with application.
LICENSE AND CERTIFICATION:- Must possess and maintain a valid California Class C driver's license.
SUPPLEMENTAL INFORMATIONApplications must be submitted online. Employment application and supplemental questions must be completed. Resumes will not be accepted in lieu of a City application. Applicants must be specific in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitution for a completed application. If you submit multiple applications, only the most recent application will be considered. Application materials will be screened in relation to the criteria outlined in the job announcement. Applicants whose qualifications best meet or exceed the requirements and needs of the City, will be invited to participate further in the selection process. Copies of the required certifications must be submitted with the application. Possession of the minimum qualifications does not ensure continuing in the recruitment process. The selection process may include a written examination, a panel interview and other testing processes designated to predict successful job performance. It is the applicant's responsibility to notify Human Resources of any changes to their contact information.
City of Baldwin Park(626) 960-4011RETIREMENTCLASSIC MEMBERS- 2.7% @ 55 formula
- Employee pays 8% of CalPERS employee contribution
PEPRA MEMBERS2% @ 60 formula
Employee pays 5.5% of CalPERS employee contribution
MEDICAL & DENTAL INSURANCE- City will contribute to $1,700/mo
- Up to $200.00/Mo of the balance can be taken as additional compensation or deferred compensation
VISION INSURANCE (Vision Service Plan) - City will contribute up to a maximum premium cost of $32.12/ mo
LIFE INSURANCE (The Standard Insurance)- City shall provide a $50,000 term life and AD&D insurance.
- Additional term life and AD&D insurance , paid by EE
LONG TERM DISABILITY (The Standard Insurance)- Max benefit of 66 2/3 of their current base salary up to $8,100/ mo max
- 30 day waiting period
DEFERRED COMPENSATION- City contributes 2% of employee's unadjusted biweekly base salary into a City sponsored deferred compensation plan.
HOLIDAYS- 4/10 schedule will receive two (2) ten (10) hour days of floating leave, for a total of 110 hours
- 3/12 schedule will receive one (1) twelve (12) hour day of floating leave, for a total of 120 hours
- 5/40 schedule will receive three (3) eight (8) hour days of floating leave, for a total of 104 hours
*In lieu of MLK Day, each EE shall receive one (1) ten (10) hour day of floating leave, regardless of whether the EE is on the 4/10 schedule, the 3/12 schedule or the 5/40 schedule, each fiscal year
HOLIDAY BANK- Employee may accumulate up to a max of one hundred (100) hours
- Payout of unused hours in excess of 100 will be removed from the employee's holiday bank hours accrual on January 1 and paid in their straight time hourly rate no later than June 30
SICK LEAVE & INCENTIVE PROGRAM- Accrue 3.693 hours for each pay period
- The maximum accrual 300 hours, 600 hours or 900 hours
- Excess hours will be removed from the EE sick leave hours accrual, calculated at their straight time hourly rate, paid at no less or no more than 50% of the total value paid in December
VACATION- 1-5 years, 3.6923 PP (accrual =96 hours, max 192)
- 5-10 years, 4.6153 PP (accrual=120 hours, max 240)
- 10-15 years, 5.5384 PP (accrual =144 hours, max 288)
- 15-20 years, 6.4615 PP (accrual= 168 hours, max 336)
- 20 years, 7.3846 PP (accrual =192 hours, max 384)
COMPENSATORY TIME- Cap of one hundred and fifty (150) hours placed on compensatory time off
- EE bank shall be reduced to seventy-five (75) hours or less on or before December 31st
BILINGUAL PAYSPECIALTY ASSIGNMENT (For designated positions)- EE to train other EE will receive training pay at $150/ mo not to exceed four (4) months
- Compensating January 1, 2015, a trainer who has been employed ten (10) years or more, will receive $200/mo not exceed four (4) months
- The following positions are eligible for pay; Dispatch Trainer, Records Trainer, Parking Enforcement Trainer
- Jail Searches: $150/mo
- Detective Bureau Secretary: $150/mo
EDUCATION/ POST CERTIFICATE- AA/AS degree will receive $100 per month
- BS/BA degree will receive $200 per month
POST CERTIFICATE (For designated positions)- P.O.S.T Supervisory Certificate will receive $310/ mo
UNIFORM/ EQUIPMENT ALLOWANCE- The city will provide $500.00 per fiscal year
TUITION REIMBURSEMENT- Amount not to exceed $1,500 per fiscal year
COMPUTER LOAN PROGRAM - Up to $1,500 interest free loan and payroll deduction
01
Completion of the following supplemental questionnaire is REQUIRED. The information you provide will be evaluated to determine your eligibility to participate in the next phase of the recruitment process. Please be detailed and include all information requested. Comments such as "see resume" or "see application" are not valid responses. All submitted information is subject to verification at any time during the recruitment and selection process. Falsification of any information or failure to complete this questionnaire as instructed may result in disqualification. I understand and will abide by the above information and instructions (Please type your full name.)
02
Do you possess at least five (5) years of progressively responsible police records experience, including supervisory experience?
03
Do you possess a typing certificate demonstrating a minimum typing speed of 40 net words per minute (WPM)? If so, please attach a copy to your application.
04
Do you possess an Associate of Arts degree or equivalent, with major coursework in public administration, criminal justice, political science, or a related field? If so, please attach proof of education to your application.
05
Do you have experience using Motorola Spillman Records Management System (RMS)?
Required Question
