Financial Operations and Pension Benefits Analyst

Salary : $91,087.62 - $151,975.46 Annually
Location : City Hall - 1700 Convention Center Drive, Miami Beach, FL
Job Type: Full-time
Job Number: 02799
Department: Fire and Police Pension Office
Opening Date: 11/09/2026
Closing Date: 11/23/2026 5:00 PM Eastern

Nature of Work
This is a highly responsible financial operations and pension benefits position and serves as a key operational and
financial partner to the Executive Director, exercising independent judgment and discretion in the administration of
pension benefits, financial accounting, payroll processes, investment activity, tax reporting, regulatory compliance,
audit coordination, and confidential member services within a public-sector defined benefit pension plan. Work is
performed under the direction of the Executive Director.

NOTE:

• This position is with the City Pension Fund for Firefighters and Police Officers in the City of Miami Beach, 1111 Lincoln Road, Suite 801, Miami Beach, FL. 33139
• Please note that this is an on-site position, and remote work arrangements are not offered.

Illustrative Examples of Essential Duties
A. FINANCIAL MANAGEMENT & ACCOUNTING

• Serve as QuickBooks administrator.
• Manage monthly accounts payable and warrant process including invoice review, discrepancy resolution, report balancing, warrant recap, and end of month transfer documentation.
• Establish and maintain financial schedules and controls for recurring obligations, and other financial activities.
• Reconcile quarterly general ledger, Deferred Retirement Option Program (DROP) roll-forward reports, monthly and annual contributions received from the City, Share Plan, and other miscellaneous sources.
• Prepare annual DROP Gross Wages report.
• Calculate and post annual interest earnings on active-member employee contributions.
• Prepare monthly financial and accounting balancing reports for audit purposes.
• Research financial discrepancies, analyze variances, and implement appropriate corrective actions to maintain the integrity and accuracy of financial records.
• Support the preparation of annual financial audits, state reporting requirements, actuarial valuations and other financial and regulatory reviews.

B. PAYROLL & TAX ADMINISTRATION

• Process pension office personnel bi-monthly payroll including direct deposits, pension contributions, 457/Roth contributions, insurance deductions, quarterly and annual tax returns.
• Maintain payroll calendars and supporting schedules to ensure timely and accurate processing of payroll and associated financial obligations.
• Prepare and process applicable IRS forms, including Forms 1099-R, 945, 1099-MISC and 1096.
• Ensure payroll and tax-related activities are completed accurately and within required reporting deadlines.

C. ACTIVE & RETIRED MEMBERS

• Administer retirement benefits and pension-related services for active members, DROP participants, vested members, retirees, disabled members, deceased members, beneficiaries, and members requesting lump sum refunds.
• Calculate member retirement estimates and prepare annual Estimated Statement of Benefits.
• Administer member service purchases and buybacks including verification of service time, payroll records, retroactive adjustments prorated to period earned, military service documentation, City or member's form of payment.
• Maintain accurate and comprehensive pension records in accordance with plan requirements, applicable laws, and established administrative policies.
• Serve as primary backup to Pension Administrator for processing the monthly pension payroll and active balancing when necessary.

D. INVESTMENTS

• Reconcile monthly custodian statements and supply the information to the Plan's accountant and auditor.
• Prepare and coordinate asset transfer instructions associated with investment allocation
  changes.
• Maintain supporting documentation for investment transactions, fees, reconciliations, and
  financial reporting.

E. OTHER:

• Establish system to prepare and post monthly journal entries and run trial balances and
  financial statements as backup to the Plan's accountant.
• Assist with special projects as requested by the Executive Director.

Minimum Requirements

• Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, Human Resources, Public Administration, or related field and three (3) years or more of responsible experience in relevant duties essential for the position.
• Equivalent combinations of education, training and experience that demonstrate the required knowledge, skills, and abilities, may be considered.

Physical Requirements:

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact.
• Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine.
• No significant standing, walking, moving, climbing, carrying, bending, or kneeling.
• Some crawling, reaching, handling, sitting, standing, pushing and pulling.

For all positions:

• Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.

• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.

• Ability to maintain regular and punctual attendance.

• Performs related work as required.

• Reports to work as directed during an emergency as an essential employee of the City of Miami Beach.

For all technical, professional, supervisory and Managerial positions:

• Ability to develop innovative and creative solutions to issues consistent with the City's strategic plan.

Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.

Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.

DCF: For any job announcement that requires a a screening through the clearinghouse please see link to the website:
Benefits are available to FULL-TIME employees only. The City of Miami Beach offers a comprehensive benefits package, including 12 vacation, 12 sick days, 15 paid holidays (11 holidays and 4 floating holidays); partially sponsored by the City group medical (including visual) and dental insurance, life insurance. Excellent retirement plan: pre-tax employee contribution added to the City's contribution; 5 year "cliff vesting."

Voluntary Benefits (fully paid by the employee, but payroll deductible): flexible spending account; 457 Deferred Compensation Plan, and Roth IRA; universal and critical life insurance, disability insurance, long-term care, and lump sum cancer policy. Also, U.S. Legal Services, tuition assistance, pre-tax payroll contributions, continuation of medical and dental coverage up to 18 months upon termination (COBRA).

For a more detailed overview of the benefit package, please visit Benefits section at
01

Which best describes your level of education? (Please make sure to specify degree earned in the "Education" section of the application)Required: Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, HumanResources, Public Administration, or related field.

• High School
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree (or higher)

02

How many years of experience do you have relevant to the duties of this position?

• No such experience
• Less than 1 year of experience
• 1-2 years of experience (but less than 2)
• 2-3 years of experience (but less than 3)
• 3-4 years of experience (but less than 4)
• 4-5 years of experience (but less than 5)
• 5-6 years of experience (but less than 6)
• 6-7 years of experience (but less than 7)
• 7-8 years of experience (but less than 8)
• 8-9 years of experience (but less than 9)
• Over 9 years of experience

03

Please describe any experience you have working for or supporting a public defined benefit pension plan, retirement system, or public-sector payroll operation. Include the types of benefits or payroll functions administered, the populations served, and your role in those activities.
04

Please describe your experience performing financial reconciliations, account balancing, payroll reconciliations, or general ledger accounting. Include any accounting or payroll systems (such as QuickBooks) you have used.
Required Question