Pilots Program Administrator

Your Role on the Team

The ICTS Pilot Program Administrator independently manages the ICTS Pilot Studies Program with guidance from the Pilot Program Director, including creating the calls, managing and screening applications, assigning reviewers, compiling scores and analyzing the reviews, ensuring institutional and national compliance, and providing recommendations for funding. The incumbent will work with faculty and staff at all levels of leadership in the ICTS and other departments on campus.
The Pilot Program Administrator is responsible for all points of contact regarding pilot funding through the ICTS, including pre- and post-award management, including application inquiries, prior approval, local and national meetings and consortia, like CEREC (CTSA External Reviewer Exchange Consortium) and the NIH Prior Approval and Quality Assurance/Quality Control Group.
The incumbent will use their skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures. They will research, analyze and develop solutions to a wide range of issues, including but not limited to: Pilot Program policy development, strategic creation and implementation of grant calls, troubleshooting all aspects of the pilot award process from development to closeout. They will demonstrate good judgment in selecting methods and techniques for obtaining solutions; primarily deal with policies, programs and proposals which are complex in nature and diverse in scope; and develop new programs, policies or procedures for possible implementation.

What It Takes to be Successful

Required:

• Knowledge of common organization- or research-specific and other computer application programs (eg. Office Suite, REDCap, Smartsheet, Adobe Suite)
• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing to successfully interact with a broad spectrum of people including faculty, staff, and members of the community from diverse cultures and backgrounds.
• Strong policy analysis techniques.
• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses. Ability to evaluate and analyze for process improvement.
• Ability to use discretion and maintain all confidentiality. Demonstrated ability to exercise good judgment, tact, diplomacy, and discretion in handling a variety of complex and highly confidential matters.
• Analytical / problem-solving skills for any and all issues and concerns from faculty, staff, and community members. Able to independently accomplish tasks in an environment with changing and conflicting priorities.
• Ability to multi-task with demanding timeframes.Able to work under pressure from constant deadlines. Demonstrated organizational and project management skills. Able to use independent judgement to initiate and track complex issues and projects to completion.
• Bachelor's degree in related area and / or equivalent experience / training.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $$75,180.00- $$89,827.50 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization