Personnel Analyst I/II

Salary : $89,886.99 - $126,915.98 Annually
Location : City Hall - 555 Santa Clara Street, Vallejo, CA
Job Type: Regular Full-Time
Job Number: 26-SS-01
Department: Human Resources
Opening Date: 09/28/2026
Closing Date: 10/12/2026 5:00 PM Pacific

Description
THE POSITION
This recruitment is being conducted to find experienced public sector HR professionals interested in opportunities to perform meaningful work in all functional areas of human resources (generalist). Ideal candidates will have strong public sector HR experience, with a positive and realistic mindset, a good work ethic, ready and excited to help accomplish big things!
The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The department may choose to fill this vacancy at the I or II level, depending on the qualifications of the candidate pool, although filling it at the II level is highly desired.

DEFINITION
To perform a variety of professional, technical, and analytical work involved in the implementation of the City's Human Resources Department programs including recruitment and selection, benefits administration, employee and labor relations, classification and compensation, and training and organization development.

DISTINGUISHING CHARACTERISTICS
Personnel Analyst I - This is the entry level class in the Personnel Analyst series. This class is distinguished from the Personnel Analyst II by the performance of the more routine tasks and duties assigned to positions within the series including not being expected to perform with the same independence of direction and judgment on matters related to established procedures and guidelines as are positions allocated to the journey level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience.

Personnel Analyst II - This is the full journey level class within the Personnel Analyst series. Employees within this class are distinguished from the Personnel Analyst I by the performance of the full range of duties as assigned including the most technical and analytical projects. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience.

SUPERVISION RECEIVED AND EXERCISED

• Receives direction from the Human Resources Director or designee.

EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES

Important responsibilities and duties may include, but are not limited to, the following:

• Participate in the operations and activities of the Human Resources Department; assist in recommending improvements and modifications; prepare various reports on operations and activities.
• Participate in a variety of studies; collect, monitor and analyze data; provide management level analysis of issues and actions relative to Human Resources Department responsibility; assist in providing recommendations for improving the operational efficiency of the Human Resources Department.
• Assist in the implementation of procedures for the City's employment program; coordinate and participate in planning and conducting recruitments for all levels of City positions; perform job analysis, establish selection criteria, and select examination methods.
• Develop the outreach and recruitment plans including the advertisements, exam announcements, and correspondence for employee selection.
• Participate in organizing and administering the examination and selection process; review and evaluate applicant selection; prepare and maintain eligibility lists; manage the applicant tracking system.
• Participate in administering pre-employment exams.
• Interpret human resources policies and procedures; respond to requests for information and assistance from employees, management, outside agencies and the public.
• Coordinate the labor/employee relations program; manage and coordinate the parties, contracts and procedures necessary to ensure the administration and implementation of contract provisions, laws, regulations, rules and related matters.
• Assist the Chief Negotiator during the negotiation, mediation, and arbitration process; assist the Human Resources Director in contract grievances, disciplinary meetings and Civil Service appeals.
• Consult and train line department personnel regarding labor and employee relations issues and procedures including discipline, civil service process, skelly hearings and appeals.
• Participate in composing, distributing, receiving and analyzing salary and benefits surveys; complete various reports.
• Participate in the maintenance of the classification system; assist in implementing procedures to ensure compliance with applicable laws and regulations; conduct job classification audits and prepare or revise job specifications and audit recommendations as assigned.
• Manage the Training and Organization Development Program; plan, organize, conduct and evaluate training programs and services; perform organizational problem solving or analysis of organizational needs; develop strategy and policy for the program.
• Assist in benefits administration, leave management, CalPERS medical and retirement, medical retirements, industrial disability retirements, ADA interactive process, and employee transactions.
• Assist in the administration of the City's affirmative action policy.
• Maintain compliance with pertinent Federal, State and local laws, regulations and ordinances.
• Participate in budget administration; develop, manage, and administer program budgets; prepare analysis and justification.
• Participate in developing and maintaining a variety of complex data files; trouble-shoot system problems.
• Attend and participate in a variety of professional groups and committees.
• May technically and functionally supervise the work of various clerical, technical or professional staff.
• Perform related duties and responsibilities as required.

KNOWLEDGE, SKILLS AND ABILITIES / MINIMUM QUALIFICATIONS
Personnel Analyst I

Knowledge of:

• Modern principles and practices of human resources administration.
• Basic principles for job evaluation and analysis.

Ability to:

• Learn techniques of recruiting, testing, and selecting applicants for employment.
• Learn wage and salary/benefit administration principles and practices.
• Learn pertinent Federal, State and local laws, codes and regulations.
• Gather, organize and analyze statistical data.
• Participate in developing operational reports and recommendations.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Guidelines

A typical way to obtain the knowledge and abilities would be:

Experience:

Some professional human resources management experience is preferable.

Training:

Equivalent to a Bachelors degree from an accredited college or university with major course work in personnel management, public or business administration, or a related field.

Personnel Analyst II
Knowledge of:

• Modern principles and practices of human resources administration.
• Basic principles for job evaluation and analysis.
• Techniques of recruiting, testing, and selecting applicants for employment.
• Wage and salary/benefit administration principles and practices.
• Principles for job evaluation and analysis.
• Pertinent Federal, State and local laws, codes and regulations.

Ability to:

• Learn techniques of recruiting, testing, and selecting applicants for employment.
• Learn wage and salary/benefit administration principles and practices.
• Learn pertinent Federal, State and local laws, codes and regulations.
• Gather, organize and analyze statistical data.
• Participate in developing operational reports and recommendations.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Participate in developing operational reports and recommendations.
• Interpret and apply City policies, procedures, rules and regulations.
• Effectively administer assigned programmatic responsibilities.

Experience and Training Guidelines

A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of professional human resources experience preferably in a public organization.

Training:
Possession of a bachelor's degree from an accredited college or university with major course work in personnel management, public or business administration, or a related field.
SUPPLEMENTAL INFORMATION

The Recruitment & Selection Process

1. Applications are due by 5:00 P.M. on Monday, October 12, 2026. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.

NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo HR staff are unable to assist with these issues.

1. Applications will be screened for overall qualifications the week of October 12, 2026.

1. Applicants who are found to be the best qualified may have their supplemental responses scored by subject matter experts and/or be contacted for a preliminary phone interview. Candidates who are deemed to be the best qualified will be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment.

The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions.

1. Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the department's discretion. The Department will conduct all final interviews and make the final candidate selection for this position.

PRIOR TO HIRE
The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Provide proof of legal right to work in the United States.

Working Conditions:
Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.