About the roleWe're looking for a senior, systems-minded People Operations Lead to run and improve the processes that support our employees from signed offer through offboarding.
This is a hands-on player-coach role. You'll personally own critical People Ops workflows, coach and develop teammates, and use better systems, automation, and AI to make the function more scalable and effective. You'll partner closely with the rest of the People team, including HR Recruiting and cross-functional partners like IT, Legal, Finance, and Workplace.
What you'll ownEmployee lifecycle operations- Own onboarding from signed offer through a smooth new-hire experience.
- Manage offboarding, transfers, leaves of absence, employment changes, contractor processes, and other lifecycle events.
- Ensure employee data, documentation, and cross-functional handoffs are accurate and timely.
- Build clear, consistent processes that work for employees, managers, and internal partners.
HRIS, payroll, and people systems- Own Rippling as a source of truth for employee data and People Ops workflows.
- Maintain HRIS data integrity, permissions, documentation, and operational reporting.
- Own end-to-end multi-state payroll, including accurate and timely processing, payroll tax compliance, and management of state and local payroll tax registrations and accounts. Partner with Finance and payroll providers to resolve issues.
- Identify opportunities to improve workflows, integrations, and self-service.
- Maintain accurate records and audit-ready documentation.
Benefits, leave, and workers' compensation- Own day-to-day benefits administration, employee support, and vendor coordination.
- Support renewals, open enrollment, plan changes, and ongoing benefits communications.
- Coordinate leave-related processes and ensure employees receive timely, accurate guidance.
- Partner with Total Rewards and external providers to resolve issues and improve the employee experience.
- Manage workers' compensation coverage, renewals, audits, and claims coordination with brokers, carriers, and internal partners.
Immigration and work authorization- Coordinate immigration and work authorization processes with employees, outside counsel, and relevant vendors.
- Track cases, deadlines, documentation, and employee communications.
- Ensure processes are organized, timely, and handled with appropriate confidentiality.
- Escalate legal questions to Legal or outside counsel rather than providing legal advice.
Team leadership and roadmap- Set the vision and priorities for People Ops, aligned with company needs and the broader People team's goals.
- Build and execute a roadmap of programs and projects, translating priorities into clear owners, milestones, and measures of success. Adjust sequencing as business needs change.
- Coach and develop People Ops teammates through regular feedback, training, quality review, and increasing ownership.
- Create playbooks, operating standards, and quality controls that help the team work consistently.
- Balance roadmap execution with day-to-day operations, ensuring clear priorities and reliable coverage.
- Stay close enough to the work to handle complex issues and model excellent execution.
Automation and continuous improvement- Identify repetitive or error-prone People workflows and redesign them.
- Build and maintain automations using no-code, low-code, workflow, and AI tools.
- Improve the connection between Rippling and other systems used by Recruiting, IT, Finance, and the People team.
- Measure whether process improvements are reducing manual work and improving accuracy or employee experience.
What we're looking for- 7+ years of experience in People Operations, HR Operations, or a related function.
- Meaningful experience owning broad People Ops responsibilities in a scaling organization.
- Deep, hands-on experience administering and optimizing Rippling.
- Strong experience with benefits administration, renewals, enrollment, vendors, and employee support.
- Experience coordinating immigration and work authorization processes with outside counsel or an immigration provider.
- Hands-on experience owning end-to-end multi-state payroll, including payroll taxes, registrations, and account management.
- Experience with HRIS data integrity, compliance, documentation, and employee lifecycle operations.
- Demonstrated examples of building and implementing automation in People workflows.
- Experience coaching or developing People Ops teammates.
- Strong cross-functional judgment and communication skills.
- High discretion, attention to detail, and comfort handling sensitive employee information.
- A hands-on operating style: you enjoy improving the system while still doing the work.
Nice to have- Experience supporting compensation or performance-cycle operations.
- Compensation benchmarking, job architecture, or compensation administration experience.
- Experience setting up and supporting international employees through an employer of record (EOR).
- Multi-state compliance experience.
- Experience building integrations, reporting workflows, or employee self-service tools.
- Experience using APIs or more technical automation tools.
Benefits- Compensation: competitive base salary range of $160K-$200K with a meaningful stake in the company via equity, and 401k plan.
- This Base Compensation pay range applies to our New York City located staff and may differ according to location.
- Health & well-being: we'll invest in your physical and mental well-being with comprehensive medical, dental, & vision benefits
- Commuter benefits: We offer pre-tax deductions for public transportation, rideshare services, and parking expenses to make your commute more affordable and convenient
- Grow together: Company wide orientation for you to successfully onboard and other learning & development opportunities including regular review cycles that feature 360 degree feedback
- Play together: quarterly budgets for team and company outings. Use it for team swag, cooking classes, or team dinners!
- Generous time off: flexible paid time off, sick days, and 11 company holidays
- Baby bonding time!: 12 weeks off for both birthing and non-birthing parents - fully paid so you can focus your energy on your newest addition
Throughout the interview process, please remember that emails will only be from valon.com email addresses. We will never ask for any personally identifiable information during the interview process itself. Please reach out to [redacted] if you have any requests to verify the authenticity of an outreach.
