Salary : $93,786.68 - $131,292.72 Annually
Location : On-site at Champaign City Building, IL
Job Type: Full Time
Department: Finance
Opening Date: 11/13/2026
Closing Date: 11/29/2026 11:59 PM Central
FLSA: Exempt
Bargaining Unit: NBU
Position OverviewThe City of Champaign is seeking qualified candidates for a career opportunity as a
Payroll Supervisor in the Finance Department. This critical position offers a front-row view of municipal financial operations, giving you the chance to oversee a large, complex, and unionized payroll function. Beyond managing data, you'll have the leadership responsibility to guide professional staff, implement system-wide software updates, and see firsthand how your work directly supports the City's workforce and operations.
Job ResponsibilitiesThe Payroll Supervisor's role adds critical value to the Finance Department. You will oversee day-to-day City-wide payroll operations, ensuring compliance with federal, state, and local laws, as well as the City's collective bargaining agreements and employee handbook. Your work helps ensure our internal controls are strong, processes are efficient, and employee pay and benefit rights are managed with the utmost integrity. You will help shape payroll procedures, monitor system effectiveness, and lead software implementation and updates. You'll serve as a connector between the Accounting Division and staff across the broader organization, ensuring complex payroll questions are resolved and departmental practices remain accurate.
The position provides direct supervision and guidance to the Payroll Specialist, provides support on complex or novel issues, and coordinates closely with departments across the City. General direction is provided by the Accounting Manager, with room for you to utilize initiative, sound judgment, and decision-making to accomplish your work
Core Responsibilities Include:
- Directing and performing complex payroll processing functions to ensure accurate, timely City-wide payroll.
- Supervising and guiding professional payroll staff, establishing performance standards, and providing continuous feedback.
- Interpreting and applying provisions from collective bargaining agreements, tax laws, and the employee handbook to payroll practices.
- Overseeing and reviewing payroll tax filings, reports, reconciliations (such as quarterly 941s), and year-end W2 distribution.
- Maintaining payroll systems and related software, leading timekeeping software updates, and troubleshooting technical issues.
- Developing and documenting internal control procedures, payroll guides, and training materials for City departments.
- Coordinating year-end processes and preparing audit workpapers to support external financial audits.
- Ensuring data integrity and absolute confidentiality of all sensitive payroll and personally identifiable information.
Applications, including required resume, must be submitted online no later than Sunday, November 29, 2026. Required Qualifications - Bachelor's degree in finance, accounting, or a closely related field.
- Extensive payroll processing experience, including review and/or tax reporting.
- Supervisory experience that demonstrates the ability to plan, manage, and evaluate the work of subordinate staff.
- Any combination of education and experience that would likely provide the required knowledge and abilities.
Preferred Qualifications - Experience with municipal or public sector payroll.
- Payroll certification (e.g. Certified Payroll Professional or Fundamental Payroll Certification).
- Proficiency in using spreadsheet applications, such as using advanced formulas, macros, pivot tables, etc.
A criminal background check and drug screening will be required. The full starting salary range is $93,786 - $107,854.68, accompanied by an excellent fringe benefits package. Most new hires will be placed at the beginning of the range. DOE.
Other InformationContact the Human Resources Department at (217) 403-8770 Monday through Friday from 9 a.m. to 4 p.m. if you require an accommodation to complete this application or during any phase of the application, interview, or employment process. The following locations offer free Internet access and assistance: Champaign Public Library, Champaign Public Library Douglass Branch, and the Illinois WorkNet Center.
HEALTH INSURANCE The City of Champaign offers a robust PPO Select Network plan through Blue Cross Blue Shield of Illinois with a $500 individual and $1,000 family deductible. The plan covers nearly 98% of providers and facilities across the State of Illinois and grants access to providers nation-wide through Blue Cross Blue Shield. The City of Champaign pays up to $580.00 of the employee (single) health insurance premium and 50% percent of the dependent premium for continuous full-time employees. Premiums for single employee coverage above $580.00 per month are shared by the employee and the City. For the 2026/2027 plan year, NBU-EX Full-Time Employees contribute 1.5203% of salary towards employee only health care. Premiums may be made on a pre-tax basis, through the City's Section 125 plan. Health insurance coverage begins on the date of hire and ends on the employee's last day of work at the City.
Health Insurance Premiums PPO (2026-27 Plan Year)Type of CoverageCity Pays (per month)Employee Pays (per month)Employee Only
$580.00 + City share of premium above $580.00
1.5203% of salary
Spouse
$644.00
$644.00
Children (one or more)
$399.50
$399.50
Family (spouse and children)
$690.50
$690.50
DENTAL AND VISION INSURANCEEmployees may purchase dental and/or vision insurance through payroll deduction. Employees pay 100 percent of the monthly premium for this coverage. Premiums for dental and vision insurance may be made on a pre-tax basis, through the City's Section 125 plan. Dental and vision insurance begins after waiting for one complete calendar month (e.g., if hire date is in the month of January, coverage begins on March 1st).
The dental plan has two options: Delta Dental Network Low Plan (PPO) and Delta Dental High Plan.
Dental PremiumsType of CoverageLow Monthly PremiumHigh Monthly PremiumEmployee Only
$25.54
$ 44.50
Employee/Spouse
$52.57
$ 91.60
Employee/Children
$60.01
$102.82
Family
$95.76
$163.08
Vision insurance is provided by EyeMed.
Vision PremiumsType of CoverageMonthly PremiumEmployee Only
$ 7.34
Employee/One Dependent
$13.94
Family
$20.48
LIFE INSURANCEThe City provides a term life insurance policy equal to annual salary rounded to the next highest thousand dollars (up to a maximum of $100,000), or $30,000, whichever is greater. Employees may elect to purchase voluntary supplemental life insurance for themselves up to 5x their annual salary or $500,000 (whichever is lower), through payroll deduction. Employees may also purchase term life for their spouses/dependents.
- Employee voluntary supplemental life insurance coverage can be purchased in $10,000 increments and the price is calculated based on the employee's age.
- Employees may purchase voluntary supplemental life insurance for their spouses up to half the amount purchased for themselves in $5,000 increments. Cost is calculated based on the employee's age.
- Employees may purchase voluntary supplemental life insurance for their dependent children in the amount of $10,000 for any/all eligible children.
- Employees may purchase Basic Life Insurance for their spouse and eligible dependent children.
- Option #1: $3.60/month for $10,000 for spouse and $5,000 for any/all eligible children.
- Option #2: $1.80/month for $5,000 for spouse and $2,000 for any/all eligible children.
PENSIONIllinois state law requires that eligible municipal employees be covered by the Illinois Municipal Retirement Fund (IMRF). Employee contributions to IMRF are 4.5 percent of salary and are tax-deferred. For 2026,
the City contributes 7.97 percent of eligible employee's salaries to IMRF. In addition, IMRF members are covered by Social Security (FICA). Obtain additional information by contacting IMRF at 1-800-ASK-IMRF. Employees are eligible to contribute additional funds to IMRF through Voluntary Additional Contributions.
Per IMRF Guidelines, all "unused, unpaid sick leave" goes towards IMRF service credit for employees who retire from the City and whose effective date of their pension is within 60 days of their retirement. You will earn one month of service credit for every 20 days of unused, unpaid sick leave at the time of retirement. Employees with 1-20 days of unused, unpaid sick leave receive one (1) month of additional service credit, employees with 21-40 days of unused, unpaid sick leave will receive two (2) months, etc. If you have any questions regarding this, you can reach out to the Human Resources Department or IMRF directly.
RETIREMENT HEALTH SAVINGS (RHS)A retirement health savings plan administered by the Mission Square Retirement Corporation has been established for NBU employees. NBU employees participate in a mandatory contribution of 1 percent of pre-tax salary into an RHS investment account. This account is available for use by the employee at retirement or separation of service. Eligible uses of the funds include medical expenses such as health insurance premiums, dental/vision expenses, coinsurance, and co-pays for employees, spouse, and/or dependents.
Note: Upon separation, a mandatory 50 percent of accrued vacation, compensatory and payout-eligible sick leave will be contributed to your RHS balance.
HOLIDAYSNew Year's Day
Martin Luther King, Jr.'s Birthday
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Eve
Christmas Day
PERSONAL LEAVEAt the beginning of each fiscal year July 1st, employees are credited with three personal days (24 hours). Personal leave may not be accumulated and carried over into the next fiscal year. Personal leave during the first year of employment varies based on the date of employment. Personal leave is prorated based on the number of hours of regularly scheduled work.
Date of HirePersonal Leave Credits7/1 - 10/31
24 hours
11/1 - 2/29
16 hours
3/1 - 6/30
8 hours
VACATIONVacation accrual rates are based on years of service. Vacation leave is prorated based on the number of hours of regularly scheduled work. Vacation accrual rates and maximum accumulations are:
Years of ServiceBiweekly Accrual/YearMax AccumulationBeginning with Year 1 through 5
4.62 hours/15 days
240 hours/30 days
Beginning with Year 6 through 8
5.54 hours/18 days
288 hours/36 days
Beginning with Year 9 through 14
6.15 hours/20 days
320 hours/40 days
Beginning with Year 15 through 19
6.77 hours/22 days
352 hours/44 days
Beginning with Year 20 to separation
7.69 hours/25 days
400 hours/50 days
SICK LEAVEEmployees accrue sick leave at the rate of 3.69 hours per pay period (approximately 1 day per month). The maximum accumulation of sick leave is 1,200 hours. Employees begin with a "bank" of 48 hours and start accruing sick leave after six (6) months. The maximum accumulation of sick leave is 1,200 hours.
Sick leave is prorated based on the number of hours of regularly scheduled work.
LONGEVITY PAYEmployees receive longevity pay based upon their years of continuous employment with the City. Longevity pay is an addition to the employees' base wage rate, as follows:
Years of ServiceLongevity Rate10 years
5.0 percent
20 years
10.0 percent
DEFERRED COMPENSATION PLANThe City of Champaign offers employees the opportunity to participate in a tax-deferred annuity plan and/or Roth plan of the Mission Square Retirement Corporation through payroll deduction. This is an optional plan with no City Contributions. More information may be obtained by contacting Client Services (1-800-669-7400) or Human Resources at 217-403-8770.
HANDBOOKView the current Non-Bargaining Unit (NBU) Handbook at
01
Please select the option below that best describes your educational background:
- High school diploma or GED
- Associate degree
- Bachelor's degree or higher
02
If you selected a degree above, please specify the type of degree and major and/or minor field. If you did not select a degree, please describe your relevant experience and training that demonstrates your qualifications for this position.
03
