Financial Services Coordinator

Position Type:
Civil Service/Full-Time/Non-Bargaining Unit

Date Posted:
9/16/2026

Location:
Urbana City Building

Date Available:
When Filled
Financial Services Coordinator

Annual Salary Range: $72,470.04 - $115,952.05

Starting Annual Salary: $72,470.04 - $94,211.05

Department:

Finance

Status:

Full-time; Non-union; Civil Service; Non-Exempt

Job Summary:

The Financial Services Coordinator is assigned to perform specific advanced, professional-level financial and technical functions in the following areas: payroll support and financial support. As assigned, this position is responsible primarily for processing City payroll, interpreting and applying provisions of labor agreements and applicable laws and policies, providing technical support and training to department payroll clerks, overseeing projects that support major areas of the Financial Services division, maintaining and reconciling various subsidiary ledgers, assisting with the annual audit and budget, preparing financial analyses as directed, processing various revenue receipts, and preparing and posting journal entries.

Essential Duties and Responsibilities:

Payroll

• Receives, reviews, and processes personnel action request forms (PARFs), requesting additional information or corrections as necessary. Coordinates with Human Resources to ensure accurate employee records.
• Receives, reviews, and processes bi-weekly time from various departments, which includes verifying hours and time off, reviewing the trial run for errors, and making changes to the master files.
• Prepares and distributes payroll checks and coordinates payroll direct deposits, including positive pay files with financial institutions. Prepares and submits appropriate bi-weekly and monthly reports with State, Federal and other organizations.
• Prepares and submits appropriate quarterly and annual reports in compliance with State and Federal requirements, such as Form 941, W-2's.

Accounts Receivable

• Processes various City revenue receipts for deposit such as food and beverage tax, landscape recycling fees, rental registration fees, hotel and motel tax, and local motor fuel tax, online payments, etc.; verifies calculations of these receipts; enters revenue receipts into financial system; verifies revenue receipts to general ledger.
• Prepares and mails bills to individuals and businesses owing money to the City for various services performed such as nuisance abatements or damages to City property; maintains file system for outstanding bills and mails out follow-up notices; works with City's Legal office to collect delinquent accounts.

Reconciliation

• Maintains various subsidiary ledgers and reconciles those to the general ledger on a monthly basis.
• Reconciles City's P-Card payments, follows up with departments for documentation, ensures accuracy of payments, uploads file to financial system. Oversee P-Card authorized users.

Business Office Support

• Provides support for the City's computerized systems, including assistance with implementation of new modules.
• Prepares or inputs journal entries.

Audit

• Assists auditors during annual audit by creating and providing various supporting documentation reports and answering routine procedural questions.

Standardized Essential Duties

• Assists internal and external customers with inquiries, requests, and/or problems in a friendly, respectful, courteous, and professional manner.

Minimum Qualifications:

• Completion of an associate's degree in accounting or equivalent.
• Three (3) years of accounting, bookkeeping, payroll or related experience; "experience" is defined as paid, full-time employment.
• Five (5) years of related, professional work experience may substitute for the education requirement.
• Must possess a valid State of Illinois Class D driver's license or have the ability to obtain one within fifteen (15) days of employment.

For a complete list of duties and qualifications, please refer to the job description.

Compensation and Benefits

The city of Urbana offers competitive compensation and benefits to our employees. The full annual salary range for this position is $72,470.04 - $115,952.05; the starting annual salary range for this position is $72,470.04 - $94,211.05. The City of Urbana provides its employees with a robust benefits package that includes the following options:

• Pay-for-Performance program
• Health insurance through Blue Cross/Blue Shield of Illinois
• Dental insurance options through Delta Dental
• Vision, Voluntary Life, Short/Long-term Disability, Accident, and Critical Illness insurance options
• Flexible Spending Plan option
• Eleven paid holidays
• Generous vacation and unlimited sick leave accruals

For more information about City benefits for this position, please visit Non-Union Benefits | City of Urbana Careers | Urbana, Illinois

To Apply:

Click the red "Apply" button on the upper-right hand side of this page. Applications will be accepted until the position is filled, however the date of first application review will occur after Sunday, October 11, 2025. Interested applicants are strongly encouraged to apply prior to this date for priority consideration.

Selection Process:

The application will serve as the Civil Service exam; applicants meeting or exceeding the passing score will be placed on an open competitive register to fill current and/or future vacancies that may occur within approximately the next two years; this register may be extended or voided as needed by the Civil Service Commission. Questions may be directed to Tamra Lighty Human Resources Coordinator, at: [redacted] or call [redacted]. The City of Urbana provides reasonable accommodations for persons with disabilities; if you need information, please contact the Human Resources Division at the number or e-mail above.

What happens after I submit my application?

You will be contacted by e-mail regarding your status once a decision has been made in the selection process. Once you apply, almost all communication regarding the status of your application will be by email through the City's applicant management platform, so please add the domain "[redacted].com" to your address book to prevent any emails from going to your Spam/Junk folder.

Attachment(s):

• Financial Services Coordinator Job Description